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Learn All About Corporate Event Budgeting

By Blog

Events are usually all fun and games. But when it comes to corporate events, there is much more at stake. Those numbers on the budget sheet represent not just dollar signs but also the reputation and success of a company. That’s why it is crucial to have a plan before diving into the details.

This blog post will provide an overview of corporate event planning. We’ll explain why budgeting is perhaps the most important aspect and offer tips on efficiently allocating funds.

You might think budgeting for a corporate event is as simple as booking a venue. You’d be wrong. When planning a corporate event, there are six key elements to consider:

Event Infrastructure

Infrastructure is usually the most expensive aspect of event planning. It includes everything inside the venue. Technical equipment, furniture, decor, and even food and beverage all fall into this category.

Target Audience

Your target audience can vary greatly depending on the event. Are you inviting clients, investors, employees, or a combination? Knowing your audience helps shape the infrastructure and overall tone of the event.

The budget you might spend on one group may differ significantly from another. Additionally, you need to account for marketing and communication to reach the target audience.


Attendees are those who actually show up at the event. The number of attendees can affect the accommodations, venue and catering budget. It’s essential to estimate how many people will attend, but remember that there may be last-minute additions or drop-outs. Play it safe and budget a little extra.


You’ll also have to pay for event organizers, such as event planners or coordinators. These individuals are responsible for bringing all the elements together and ensuring the event runs smoothly. Whether you hire outside help or delegate tasks to employees, this is a substantial cost to keep in mind.


Of course, the venue is also a crucial aspect of any event. The location and size will affect the cost and any extra amenities, such as parking or on-site catering. Visit a few venues before making a decision and compare prices.


Any type of media coverage or documentation also requires a budget. That could include photographers, videographers, and even social media marketing leading up to the event.

The Importance Of Budgeting Your Corporate Event

Are you thinking of winging it and just allocating funds as needed? We wouldn’t recommend it.

“Budgeting is crucial for a successful corporate event. It helps ensure that funds are being spent efficiently and allows for unexpected expenses. For starters, it’s just good business practice.”

Budgeting allows the company to track expenses and see where they can save money in the future. Additionally, a strict budget provides room for profit. You might even have money left over that can be used for follow-up events or allocated to other company areas. Budgeting enables you to set and reach financial goals for the event.

Finally, something might go wrong before the event. Budgeting allows room for mishaps and ensures you can handle them without breaking the bank. Otherwise, you risk promising more than you can deliver and disappointing attendees.

How To Create A Corporate Event Budget

Corporate event budgeting

Now that we’ve established the importance of budgeting let’s dive into how to create one. The following steps can help get you started:

Understand Your Event Goals

First and foremost, you need to understand the goals for your event. Think about the type of experience you want your guests to walk away with. Are you trying to improve company morale or attract investors? This decision will affect the budget allocation and help determine the most critical investments.

“Maybe you want your employees to feel appreciated, so you may invest more in catering and entertainment rather than technical equipment. Or perhaps networking with potential investors is the priority, in which case you would allocate more funds to venue and media coverage.”

Knowing your goals beforehand will make the rest of the budget planning process much smoother.

Set A Ballpark Figure

A ballpark figure is another kind of goal you can set for your event. It sets a limit for total expenses and helps determine how much can be spent on each event element. Ideally, you would have a maximum budget and try your best to stick to it.

“Try to avoid getting bogged down in the details at first. Just have a rough estimate and adjust as needed during the planning process.”

To calculate a ballpark figure, you’ll need to familiarize yourself with the estimated expenses for each aspect of the event. There is no need to call for quotes but gather some rough numbers. Then, add up the estimated expenses for each category to generate a total amount.

Compare Your Event To Similar Ones

It’s helpful to look at similar events within your industry or even ones outside it for reference. How much did they spend on venues, catering, entertainment, etc.? If you have colleagues who have planned events before, ask them for advice and budget tips. Pick events with similar themes or goals to yours and see where they allocated most of their funds.

“You can also use online resources such as event planning blogs or forums for budgeting advice.”

Do Your Research

Likewise, do plenty of research on individual vendors and venues. Use any discounts or deals available, such as booking a venue during the offseason or using an employee discount for catering.

“Get quotes from a few options before making a decision. Also, ask about hidden fees or extra costs that may not be apparent.”

Research is probably the most time-consuming step, but it can also save you a lot of money in the long run. You can find most information online, but feel free to pick up the phone and talk directly with vendors.

Create A Balance

Now that you have all the information and estimates, it’s time to create a balance sheet. It will help organize your expenses and track your spending. You can categorize the expenses by type, such as venue, catering, entertainment, etc., or break them down further (decorations, music, lighting).

It’s important to update your spreadsheet regularly as you make purchases and adjustments to the budget. Make notes of any changes or negotiations with vendors, such as a discount on venue rental or an added cost for additional equipment. This step will help you stay on top of expenses and prevent surprises.

Budgeting balance sheet numbers

Estimate Total Costs

Once you have all the information in your spreadsheet, add the expenses to estimate your total cost. This number can be compared to your initial ballpark figure and adjusted as necessary. It’s important to also budget for any unexpected expenses that may come up during the planning process.

While it may be tempting to skimp on certain expenses to save money, always keep in mind the goals and theme of your event. Cutting corners may not ultimately serve the event’s purpose or leave a negative impression on attendees.

“Finally, remember taxes and fees. They may not be the most exciting part of the budget, but they are necessary expenses to consider. Otherwise, you’ll end up with an inaccurate total cost.”

Trim The Fat

Once you have your total cost, it’s time to start trimming the fat and finding ways to save money.

“Are there any expenses that can be eliminated or lowered? This event isn’t just about sticking to a budget; it’s also about being smart with your money.”

Consider alternative options for certain expenses. Remember to prioritize the goals that you established in the previous steps. Only cut expenses that will not affect the overall vibe you’re going for.

Prepare For The Unknown

Even with careful planning and budgeting, unexpected expenses can still arise during the event planning process. Setting aside a portion of your budget for these surprises is vital—factor in things like weather, technical difficulties, last-minute changes, etc.

Having a backup plan is helpful in case something goes wrong. A list of alternative vendors or venues you can turn to in an emergency is also a good idea. Your second option might be more expensive, but that’s why it’s important to have a contingency budget in place.

“The more prepared and flexible you are, the smoother your event will go.”

Factor In Your Revenue

Remember to factor in any revenue that may offset your expenses. There are plenty of ways to generate income for your event, such as ticket sales. Charge each attendee a small fee to cover some of the expenses and make it a more exclusive event.

You can also look for sponsorships or partnerships with companies that align with your event’s theme. Offer them opportunities for advertisement and promotion during the event in exchange for their contribution to the budget. Alternatively, you can offer them product placement or a booth at the event.


At last, your spreadsheet should be filled with your estimated expenses and potential income. Add them up to see where you stand in terms of the budget. If you have any extra funds left over, consider putting them towards upgrades or added amenities at the event. You can also save them for future events or donate to a relevant charity or cause.

“If that’s not on the table, pocket the remaining funds for a job well done.”

Get Approval

Depending on where you stand in the company hierarchy, you may need to run your budget and expenses by higher-ups for approval. Be prepared to present and defend your choices and offer solutions for any issues they may bring up.

“Once you have the green light, it’s time to start bringing your event to life!”

Track Your Spending

As you start booking and renting, keep track of your actual expenses and compare them to your spreadsheet. If you find yourself steering off-budget, analyze where and why before making any changes to your plans.

“It’s not always possible to stick perfectly to the budget, but staying organized and aware of your spending will ensure you don’t go overboard.”

Measure Your Event’s Success

Finally, there will come a time when the event has wrapped up and all the bills have been paid. It’s time to measure its success. Look at your budget and compare it to the expenses incurred. Did you come in under or over budget? Did you reach your key performance indicators?

Evaluate all aspects of the event, from the success of your planning process to attendance rates and general satisfaction. These metrics will inform your future event planning and help you improve and succeed.

Get Some Help From Curated Events

It’s no secret that renting your tents, furniture and decor can from a reputable company such as Curated Events can save you considerable money and headaches. But with the overwhelming abundance of rental companies and options out there, how do you choose the right one? Search no further than Curated Events.

Curated Events is a one-stop shop for all your event rental needs. Our professionals have been hard at work organizing luxury events for decades. We will work with you to bring your vision to life within your budget. We have everything from furniture and lighting to linens and tabletop decor.

Contact us today to see how we can make your event a smashing, stylish success.

Decorated glossy business event theme

How To Choose A Corporate Event Theme And Program

By Blog

Congratulations on being successful enough to throw a corporate event! But before you start sending out invitations and planning decor, choosing a theme that sets the tone for the whole affair is crucial. Themes are typically associated with less formal events, like birthday parties or weddings, but they can also add excitement and cohesiveness to corporate events.

This guide will discuss how to choose a corporate event theme. You’ll see that the theme is closely linked to the program for the event, so we will also touch on how to prepare a program that ties into the chosen theme.

Why Should You Consider Following A Theme For Your Corporate Event?

If you aren’t convinced that you should spend the extra time and effort to come up with a theme for your corporate event, consider the following benefits:

Easier Marketing

Nothing catches someone’s attention quite like a catchy theme.

“It provides a clear message for your event and makes it easier to design marketing materials, such as flyers or email invitations. Having a theme also helps potential attendees understand what they’re signing up for.”

On social media, a theme can also make for more visually pleasing and cohesive posts leading up to the event. Even after the event, you’ll benefit from a theme as it can create better photo and video content to share with followers.

Sense Of Cohesion

Outdoor corporate event with picnic tables

Some corporate events are big, with multiple activities and speakers throughout the day or even multiple days. A theme can tie everything together and make it feel like a cohesive event rather than a random collection of events.

Additionally, having a theme helps attendees feel like part of a community at the event. They can dress in themed outfits or participate in group activities related to the theme.

“Like-minded individuals are more likely to attend events with themes that match their interests.”

Reinforce Focus

Choosing a theme that relates to the focus and goals of your event can help reinforce those messages for attendees. For example, if your company is launching a new product, a theme related to innovation or technology can tie into that message. Or, if the event’s focus is team building, a theme related to collaboration or unity can help convey that message.

“As for conventions and conferences, a theme can also unify the various speakers and sessions.”

Guide Decor And Program

Of course, themes also make it easier to decide on the decor for your event.

“Pre-established color schemes and design elements can make the planning process smoother. You can always deviate from traditional decorations related to the theme, but at least it gives you a starting point.”

Themes can also guide the planning of the event program. Consider incorporating elements of the theme into presentations or activities. For example, if your theme is “outer space,” you could have a presentation about the latest developments in space exploration or offer attendees the opportunity to build and launch their own rockets.

More Memorable Experience

Lastly, a well-chosen theme can make for a more memorable event experience. Attendees will walk away not just remembering the information and activities from the event. They’ll also have good memories of the unique atmosphere created by your company. That can go a long way in securing client or employee loyalty and satisfaction.

Beautiful table deco at a corporate dinner event

Steps To Establishing The Theme Of Your Corporate Event

There are a few steps to follow when deciding on a theme for your corporate event. You don’t have to go through all of them for every event, but they can be helpful in the brainstorming and decision-making process.

Decide On A Type Of Corporate Event

First, consider the type of corporate event you’re planning. Is it a conference, convention, team-building event, holiday party, product launch, or something else? This choice can help narrow down potential themes and determine what kind of atmosphere would be most appropriate. Only some themes will work for some types of events.

“For example, a Christmas party only works in the holiday season. Likewise, a team-building event may not have the same atmosphere as a product launch party.”

Consult our guide on types of corporate events for more information on this step.

Set Goals And KPIs

Next, establish the event’s goals and key performance indicators (KPIs). What do you want to accomplish or communicate through this event? We also have a guide on setting corporate event goals that can be helpful in this step. The basics of this step include identifying your target audience and determining the desired outcomes.

These goals can then guide your theme choice.

“A retrospective theme might be appropriate if your goal is to celebrate a company milestone or anniversary. Or, if the event focuses on networking and building relationships, a theme related to connections or community could work well.”

As for KPIs, you want to optimize them based on your event goals. That could include a certain number of attendees, new business leads generated, or increased employee satisfaction. Your theme choice can also impact these metrics, so keep them in mind as you make decisions.

Create Your Target Persona

Creating a target persona can also help select a theme in line with setting goals and KPIs. This step involves identifying the demographics and interests of your target audience.

For example, if you have a primarily younger crowd, choosing a trendy or modern theme could appeal more to them. An artistic or design-focused theme might be a hit for businesses that attract creative types.

“Think about who your ideal attendees are and what kind of atmosphere they would enjoy. Doing so will allow you to tailor the theme to appeal to them, making for a more successful event overall.”

You can also consider incorporating elements that align with your brand image or values into the theme. That way, attendees will walk away not just remembering the event itself but also connecting it to your company in a positive light. Remember that your company name and logo should also be prominently displayed throughout the event.

Consider The Tone And Mood

Beautiful lighting at a corporate event

In addition to the type of event and target audience, consider the desired tone and mood for the event. Some events may call for a serious and professional atmosphere, while others may be more lighthearted or celebratory.

Choosing a theme that aligns with the desired tone and mood can help set the right atmosphere. It’s important to strike a balance between being too casual and too formal. Too much of either can make attendees uncomfortable and detract from the event’s success. Colors play a significant role in setting the tone and mood as well.

“Generally speaking, warm tones like red and orange evoke excitement and energy. Cooler tones like blue and green convey calmness and tranquility. Consider incorporating these colors into your theme or using them as inspiration for decor choices.”

Decide On Logistics And Budget

When choosing a theme, it’s essential to consider any logistical limitations and budget constraints. There’s no sense in planning a beachside event if the venue doesn’t have access to a beach. And if your budget only allows for a certain amount of decor or entertainment, think about how to use those resources effectively within your chosen theme.

On that note, don’t forget to factor in any necessary permits or permissions when selecting a theme. For example, if you want to serve alcohol at the event, you’ll need to ensure the venue has a liquor license.

“Don’t set yourself up for disappointment by planning a theme that requires things you can’t obtain.”

Get Inspired

When the time comes to start brainstorming themes, don’t be afraid to gather inspiration from outside sources.

“Look to popular culture, current events, holidays, or even your own personal interests for ideas. You could also attend other corporate events or look back at past events for inspiration. What did they do right, and what could have been improved upon?”

Once you have some ideas in mind, bounce them off colleagues and ask for their input. It can also be helpful to test these concepts on a small scale before committing to one for your event. Visit the potential venues dressed in appropriate attire for your theme, and see how it feels to be in that atmosphere.

Ask For Help

If you’re still unsure about what theme to choose, don’t be afraid to ask for help. Consult with event planning professionals or vendors who have experience in the industry and can offer valuable insight. They may even have additional suggestions or ideas you hadn’t thought of before.

Curated Events has over 25 years of experience planning weddings, corporate events, and more. Selecting themes and creating programs are just a few of our services. Contact us today for more information and to start planning your event.

Hot Corporate Event Themes And Programs In 2023

Another source of inspiration is the internet—specifically, trend forecasts for the coming year. You can search social media platforms like Instagram or Pinterest for visual inspiration or search various websites for the hottest event themes predicted for 2023.

Here are some hot corporate event themes and programs to consider for 2023:


Futuristic corporate event setting

A futuristic theme is one way to make your event stand out from the rest. Telltale elements of this theme include neon lights, metallic accents, and bold geometric shapes.

Incorporate technologies like virtual reality or augmented reality to wow your attendees and make the event truly futuristic. You might even consider hiring futuristic performers or booking a venue with high-tech amenities.

For programs, consider hosting workshops or panels on emerging technologies and their impact on industries. Artificial intelligence and robots in the workplace are popular and relevant topics in the business world.

Black Tie Gala

A black-tie gala is a classic event theme that never goes out of style. Focus on creating a sophisticated atmosphere with elegant decor, delicious food, and drinks. A dress code, such as Black Tie or cocktail attire, adds to the glamorous vibe. Remember that a gala theme typically calls for sit-down dinner service rather than heavy hors d’oeuvres or buffet style.

Programs for a black tie gala could include award ceremonies, networking mixers, or keynote speakers. Or, you could add in some entertainment with live music or a comedy act.

“As long as you keep it classy, the sky’s the limit.”


Red carpet entrance at a corporate event

Bring the glitz and glam of Hollywood to your event with a red carpet theme. Decorate with lights, cameras, and famous movie quotes. Attendees can dress to impress as their favorite film character or Hollywood star.

Hire celebrity impersonators for a fun twist and have them mingle among the guests, posing for pictures on the red carpet.

“A Hollywood theme is very versatile when it comes to programming. Depending on the type of event, you can make it as formal or casual as you’d like.”

Great Gatsby

Gatsby 20s corporate event theme

The roaring 20s is making a comeback as a popular event theme, especially since the release of the Great Gatsby movie.

“Transport your guests back in time with vintage decor, jazz music, and prohibition-era cocktails.”

Programs for a Great Gatsby-themed event can include swing dancing lessons, a speakeasy bar experience, or even an old-fashioned casino night with classic games like poker and blackjack.

Get Started With Curated Events

Remember to plan ahead and have fun with it no matter what theme you choose for your corporate event. Your attendees will appreciate the extra effort put into creating a unique and memorable experience.

If you need help selecting a theme or putting together your event program, the experienced team at Curated Events is here to assist. Contact us today for more information about our services and to start planning your next successful corporate event.

Business event in a conference hall

What Is Your Objective For Your Corporate Event?

By Blog

Corporate events can range from team-building activities to large conventions. While they may seem fun to bring employees together, their purpose goes much deeper. A clear objective for your corporate event is crucial to ensure its success. Without one, the event may lack direction and fail to meet its goals.

This post will discuss the importance of setting an objective for your corporate event and how it can benefit the company and its attendees. We’ll also give some examples of common event objectives and tips on setting one for your own event.

Before diving into the tips and examples, it’s important to understand why setting an objective is so crucial. Corporate events are more than just big parties—they serve a purpose and can benefit the company in numerous ways. Here’s how:

Attract The Right Audience

“Having a clear objective for your event helps attract your target persona.”

It ensures that attendees will likely be interested in the event’s subject matter. They’ll enjoy themselves and help contribute to the ambiance.

For example, let’s say the objective is to educate employees on new company policies. In that case, targeting employees would be better than outside clients or investors.

Additionally, your audience can also help determine the event’s objective. If your company is launching a new product, inviting potential clients and investors to demo the product can be a valid objective for the event.

Once you determine your objective, it is extremely helpful to provide an itinerary to your guests’ so they have a clear idea of timeline and attire. This helps to manage expectations and ensure your guests take away from the event what you intended.

Help With Planning The Program

Once you have a clear objective, planning the event program becomes much more manageable. You’ll know what type of speakers or activities are needed to achieve the objective and can work on creating a cohesive flow for the event.

“You might also be able to save time and resources by focusing on what’s necessary for the event’s success rather than getting sidetracked by unnecessary details.”

With an objective, it may be easier to determine what should be included in the event program. You might hit a blank when thinking about speakers or activities and end up with an unorganized event.

Goals can also guide budget allocation. For instance, spending more on entertainment and activities would make sense if the objective is to increase employee morale. Your program and budget will ultimately support the event’s goal and contribute to its success.

Corporate event planning design

Theme And Branding

“The objective can inspire the overall look and feel of the event. That includes invitations, promotional materials and decor.”

It allows you to convey the event’s purpose and helps create buzz among attendees. Not every corporate event needs a theme, but if your objective lends itself to one, it can add excitement and make the event more memorable.

On the other hand, branding will stay the same with each event and is more about creating a consistent image for your company.

Your objective can still contribute to proper branding by aligning with the program and relating to your company’s values. During a product launch, giving out swag with the product’s branding can help promote it.

Evaluate Your Success

Your objective serves as a benchmark for evaluating the success of the event. Did it meet its goals and attract your target audience? Did attendees have a positive response to the event’s program? Answering these questions can give valuable insights into what worked well and what can be improved for future events.

We’ll discuss measuring success in more detail later in this post.

How To Set Goals For Corporate Events

Now that we’ve covered the importance of setting an objective, let’s discuss how to do it effectively. Here are some key steps to set a clear and achievable objective.

Establish The Big Picture

“Just as forgetting about metrics can lead to a lackluster event, tunnel vision can also be a problem. It would help if you kept a balanced approach by considering both the bigger picture and specific KPIs.”

The former should be describable in one sentence and relate to your company’s mission or overarching goals. For example, a big-picture goal could be “enhancing employee engagement and morale.” It can also be helpful to consult with higher-ups, such as department heads or executives. Ensure that the event aligns with their vision for the company.

From there, you can start to break down specific KPIs. These might be things like increasing employee satisfaction by a certain percentage or attracting a certain number of attendees.

Create S.M.A.R.T Goals

You may have heard of the S.M.A.R.T. acronym, a helpful framework for setting objectives. The goals for your event should be:

Specific: In contrast to the big picture, the objective should clearly state its goal. Try to avoid vague terms and be as detailed as possible. A specific goal might be “Invite 1000 guests to our next conference.”

Measurable: The objective should have a quantifiable metric to measure success. You might want to increase employee satisfaction by 10%. That way, you’ll know if you have achieved the goal. Measurable goals also mean that you’ll have usable data to analyze that will potentially be useful for future events

Achievable: Your objective should be realistic, given your resources and budget. It’s okay to push yourself, but setting unrealistic goals can lead to disappointment and a lack of progress. If it’s your first event, you might not have anything to compare against. But you can still research industry standards and set a reasonable goal.

Relevant: The objective should align with the company’s mission and goals. It shouldn’t be something random or unrelated. Remember that it is paid for by your company and should serve a valuable purpose. Plus, organizing something out of character could potentially hurt your brand image.

Time-bound: The objective should have a specific timeframe. A good example would be increasing employee engagement by 5% within three months after the event. It adds a sense of urgency and helps prioritize tasks during the planning process.

Smart goals

Following these guidelines can help ensure that your event goals are clear, attainable, and worthwhile.

Examples Of Internal Goals

There are two main types of event goals: external and internal. Internal objectives pertain to results within the company, while external goals refer to outcomes for external parties. In the case of internal plans, you’ll want to focus on things that will benefit employees or the company as a whole.

Surveys or feedback forms can gather data on how successful the event was in achieving this goal. Sometime after the event, you can measure the results and determine whether or not you met the objective. Here are some examples of internal goals for a corporate event:

Have 50% of employees learn more about each other and form new connections: If you’re organizing a team-building event, you could set this as an objective. Ask them questions before and after the event to see if they were able to connect with more of their colleagues.

Increase employee engagement by 10% within three months: Employee engagement is a crucial indicator of productivity and satisfaction in the workplace. You need your employees to be motivated and invested in their work. Corporate events can contribute to that. An outing or training session could aim to improve engagement by providing a fun and educational experience for them.

Improve employee morale by 10%: Employee satisfaction is important to retention and overall job performance. If they feel happy and fulfilled in their work, they’re more likely to stay and do their best. A company wellness event can contribute to this goal by providing a break from the daily grind, relaxation, and self-care opportunities. Evaluate employees’ average mood at work (1-10) before and after the event to measure success.

Inspire employees to develop innovative ideas for the company: Events can provide a creative and collaborative environment for employees to brainstorm. From a shark tank-style pitch competition to a design thinking workshop, there are many ways to encourage employees to think outside the box. Have them come up with fresh solutions for the company’s challenges. Assess whether or not employees have suggested new ideas following the event.

Encourage employees to adopt healthier habits through wellness activities: Jobs in which employees sit at a desk are notorious for leading to sedentary lifestyles and health problems. A wellness event can help educate employees on taking care of their bodies and encourage them to incorporate healthier habits into their daily routines.

You can measure success by tracking employee gym memberships or participation in company fitness challenges following the event. Be careful not to make assumptions about someone’s health or pressure them into participating. Instead, provide options for all fitness levels and make it a fun and inclusive experience.

Examples Of External Goals

External event goals focus on outcomes for external parties such as clients or stakeholders. These are easier to measure in terms of sales or R.O.I. Here are some examples of external goals for a corporate event:

Increase sales by 8% within the next quarter: This goal can be achieved through events such as product launches or networking mixers. You can pitch your offerings and make connections with potential clients. Keep track of the number of sales or leads generated from the event.

Promote brand awareness in a specific target market: Events can be a great way to introduce your brand to a new audience and get them interested in what you offer. Set up a booth at an industry trade show or host a V.I.P. event for potential clients in your target market. Assess the recognition and reputation of your brand in that market to gauge success.

Boost Social Media engagement by 20%: Events provide ample opportunities for content creation. Document the event set-up, live updates, and post-event reflections. Use social media channels to promote the event and share media throughout. Measure success by tracking the increase in likes, shares, and comments on your social media posts related to the event.

Measuring Your Success After The Event

Once your event is over, it’s essential to take some time to reflect on the success of achieving your goals. Did you meet them or fall short? What successes and challenges came up during the event planning and execution process?

It can also be helpful to gather feedback from attendees and adjust future events accordingly. Consider sending out a survey or holding a debrief meeting with the event team to gather and assess this information.

KPIs will probably be the most concrete way to measure the success of your event. Measuring a handful of them will help determine whether or not adjustments need to be made for future events. Keep track of relevant data, such as sales numbers or social media engagement, and compare them to your initial goals.

Setting KPIs for a corporate event

“Overall, the key is constantly assessing and adjusting to improve upon and achieve success with your corporate events continuously.”

What Are The Goals Of Corporate Event Management?

While you’re working toward specific event goals, the overall goal of corporate event management is to execute the event effectively. You can’t be in two places at once, so it’s best to have a team in place and delegate tasks accordingly.

Don’t worry about renting enough chairs or decorating the venue. Instead, Curated Events’ team of professionals organize the event from start to finish, creating a positive and memorable experience for attendees while achieving your desired outcomes.

Corporate event management also involves anticipating potential problems and finding solutions promptly to ensure smooth event execution.

At Curated Events, we strive to bring your event to life and make it successful. Contact us today for all of your corporate event management needs.

Table setting a corporate event

Event rental equipment required for corporate events

By Blog

Planning a corporate event extends far beyond sending out invitations and booking a venue. You’ll rarely find a spot with everything you need for your big day (or night,) and that’s where equipment rental comes in. Curated Events offers a wide selection of equipment to make your event a success.

We know what it takes to create a successful corporate event and we are here to help you navigate the process.

This guide will cover the essentials of equipment rental and how it can benefit your event. We’ll also provide tips on choosing the right equipment and making the rental experience stress-free.

What Kind Of Equipment Do You Need For Corporate Events?

The equipment needed for a corporate event can vary greatly depending on the type of event and its purpose. A product launch, for example, may require a stage and audio-visual equipment for presentations. On the other hand, a networking event may only require furniture and a photo booth.

As such, it’s crucial to clearly define your event goals and what equipment will help you achieve them. Some common rental items for corporate events include:


Tables are essential if you’re planning a sit-down dinner or need space for product displays. Consider the layout of your venue and how many guests will be in attendance when choosing table sizes and quantities.

Note that tables come in various shapes (round, rectangle, etc.) and materials (wood, plastic), so select the option that best fits your event’s aesthetic.

You can arrange tables in many different configurations. Banquet style, with long rows of tables facing the front, works well for presentations or speeches. Cocktail style, with small tables scattered around the venue and standing room, is ideal for networking events or refreshment stations.

If you want to do something really unique, consider a “living room” set up for your event presentations rather than tables and chairs. This means creating “lounge pods” in a semi-circle fashion around a stage or presentation area. By using a sofa, two chairs and a coffee table per pod, you’re inviting your guests to sit back and relax. It sets up the event for a more personalized and comfortable experience.

Linens And Napkins

Using a venue’s plain white tablecloths might look a bit bare, so adding an upgraded linen can instantly elevate the look of your event space. Choose a material and color that matches your event’s aesthetic and ties in with the overall theme. Cloth napkins are also a nice touch, adding an extra level of sophistication to sit-down dinners or refreshment stations, and feel much more high end than eating a fancy meal with a paper napkin.

As for runners and table skirts, these can be a great way to disguise unsightly tables or add texture to your event space. Just make sure the color and material complement the rest of your table settings. White and gold, for example, might work well for a formal corporate dinner.


Regardless of the type of event, your guests will need a place to sit when their legs get weary. Dancing, networking, and even presentations can take a toll, so make sure there are enough chairs or couches for your attendees. Tables should also have enough seating for the number of guests at each table.

Event conference seating

When it comes to choosing chairs, consider both function and aesthetics. Does the chair offer comfortable seating? Is it easily stackable or movable? And does it complement the overall look of your event space? Chiavari chairs, for example, are a popular choice for elegant events while folding chairs might be more practical for outdoor events.

Couches and lounge furniture can also add a cozy, inviting feel to your event space. These can be placed in a designated relaxation or networking area, or scattered throughout the venue for added seating options.


Signage can serve both a functional and decorative purpose at events. Directional signs can help your guests navigate the venue easily—they will point to the bathrooms, entrance, and any specific rooms or stations at the event.

Other elements, like centerpieces or table numbers, can also contribute to your event space’s overall look and feel. At Curated Events, we offer a wide range of equipment rental options—just let us know your vision and we’ll make it a reality.


One of the most overlooked yet crucial elements of event design is lighting. If your guests can’t see, they can’t fully enjoy and engage in the event. Ambient lighting sets the mood for the entire space, while spotlights can draw attention to a particular area or highlight a presentation.

Consider how you want to use lighting to enhance your event’s aesthetic. Uplighting, for instance, can add color or texture to walls while string lights can create a whimsical, intimate atmosphere.

We also offer chandeliers, which are the epitome of glamorous sophistication. Lighting can also be a safety consideration, so make sure walkways and staircases are well-lit to prevent accidents.


For events with performances or presentations, a stage will be the venue’s focal point. It should be big enough to comfortably fit all performers or speakers, with room for accompanying props or equipment.

Corporate event stage and lighting

The design of the stage itself can also contribute to the overall look and feel of your event. A simple podium may be suitable for a corporate meeting, while a more decorative setup may enhance a concert or theatrical performance. Think about the acoustics of the stage as well. Place it in a spot that will minimize echoes and amplify sound for the best audio experience.


Speaking of sound, a reliable audio system is a must for events with presentations, performances, or even background music. You’ll probably need microphones for public speakers and possibly for musical acts as well.

As for the music itself, a DJ or live band will need their equipment, like speakers and instruments. Monitors, microphone stands, headphones, and desks are also important considerations.

Testing your sound equipment is a natural part of event planning, so do it in advance. Nothing interrupts the flow of an event, like technical difficulties with audio. Curated Events works with extremely knowledgeable professionals in the AV world and we are always happy to make recommendations and introductions.


Many corporate events also involve some form of visual display, whether a slideshow presentation or a video playing in the background. Projectors and screens are essential for sharing visuals with a large group, while you can use TVs for more intimate settings. The important thing is to ensure the image quality is clear and easy to see from any angle in the venue.

Professional stage technician

Make sure your lighting choices don’t wash out the visuals and that no obstructions are blocking the view of the screens.


All that equipment needs power, so don’t forget about cables and extension cords. You don’t want those cords to be unsightly or create tripping hazards, so make sure they’re taped down and out of the way. Consider the venue’s layout and ensure there are enough outlets to accommodate all your equipment.

Have a plan in case of power outages as well. It’s always a good idea to visit the venue beforehand to plan the placement of all your equipment, including cables. This is one of the reasons hiring a knowledgeable and seasoned AV professional is of paramount importance. They will know how to prepare for and avoid these types of situations.


If your event lasts long enough, you’ll probably need to provide food and drinks for your guests. If you’re serving a sit-down meal, that means renting tables, chairs, silverware, plates, and serving utensils.

If it’s a more casual gathering with finger foods and appetizers, you’ll need platters and possibly chafing dishes to keep the food warm.

Event dinner buffet setting

Catering equipment is a broad category, but even simple events like office lunches will likely require at least a few serving essentials.

Bar and Drinks

Even a short event can benefit from a refreshment station, whether it’s a full bar or just a beverage dispenser with coffee, water, and soda. Glassware, ice buckets, and drink stirrers are necessary to serve alcoholic beverages. You’ll also need coolers or refrigerators to keep drinks chilled.

Event bar with wine

Some corporate events may require special equipment like an espresso machine or frozen drink maker, so plan accordingly and ensure the venue has access to proper water and power hookups.

You’ll likely serve your drinks in some sort of cup. Why not brand the cups with your company’s logo for a fun touch? It’s a great way to promote your brand and make the event more memorable for guests.

Tents (Outdoors)

If your event is outdoors, a tent can provide much-needed shelter from the elements. Don’t forget about lighting and flooring for the inside of the tent as well.

Wintertime events may even require tents with heating.
Note that even indoor events can benefit from a tent. They can serve as a separate section for smokers or a quieter space for break-out sessions.

Corporate event marquee tent

How To Gather Event Equipment

Now that you know what equipment your event may need, it’s time to start gathering them. As you can imagine, buying all this equipment for just one event can get expensive. You could always transport some of what you need from your office or buy secondhand, but there’s another option. And it’s far more convenient!

What Is An Event Rental?

Event rental is the practice of renting equipment and furniture for events rather than purchasing them. It can save a lot of time and money, not to mention the stress of transportation and storage.

At Curated Events, we take care of delivery, set up, and tear down. We help you pick out the best equipment for your event’s needs, and connect you with our other preferred vendors.

Some things to consider when looking for an event rental company are their inventory and selection, pricing, delivery options, and reputation. It’s also helpful to work with a company that offers additional services like event styling or planning assistance. At Curated Events, we do all of this under one roof.

What are the biggest pain points when renting equipment?

The company you choose should have a clear knowledge and understanding of the equipment they rent. Otherwise, you might find yourself with the following:

  • Mistakes in quantities: Not having enough chairs or plates for the attendance of your event.
  • Incorrect equipment: For example, renting a projector that isn’t compatible with your laptop.
  • Equipment malfunctions: The last thing you want is for the sound system to suddenly stop working during an important presentation.
  • Later delivery or no-shows: It’s important to work with a reliable rental company like Curated Events that will deliver the equipment on time.
  • Inadequate event support: You want to choose a rental company that will be there for you during the planning process and at the event, not just drop off the equipment and disappear.
  • Subpar quality: Wrinkled linens, chipped plates, old and outdated technology – these are all things that can bring down the look and feel of your event.

At Curated Events, we only send out equipment that is in great shape and will make you look good!

Get Started With Curated Events

If you’re looking for a corporate event rental company that will exceed your expectations, look no further than Curated Events. We’ve supplied countless corporate events, luxury weddings, and social events. Trust us to provide top-notch equipment for your event!

Our team will work with you to determine the perfect rental equipment for your event’s needs and theme. We have a wide selection of furniture, lighting, tents, linens, and more. And our delivery and setup services will take one thing off your plate during the hectic planning process.

So what are you waiting for? Give us a call or visit our website to start planning your perfect corporate event with the help of Curated Events!

Gala corporate dinner setting

How To Choose The Perfect Corporate Event Venue And Location

By Blog

So, you’ve decided to host a corporate event to boost company morale, network with potential clients, or celebrate a milestone. But before you can begin planning the specifics of your event, you must first choose the perfect venue and location.

Many considerations go into making this decision, but with the right approach and research, you can find a venue that aligns with your event’s needs and goals.

This post will walk you through the various factors to consider when choosing a corporate event venue and location.

Location Options For Your Corporate Event

First things first, consider the location you want to host your event.

“Do you want to stay local, or are you open to hosting the event in a different city or country? These three options all have their advantages and disadvantages.”

Hosting a local event may be more convenient for your attendees, as they won’t have to travel far. Additionally, hosting in your city gives you a better understanding of the area and potential venues. However, staying local limits the possible venues you can choose from.

Instead, you can opt for a road trip and host your event in a different city. It can be the next town over or across the state, or even a plane ride away. This option opens up a whole new range of venues and can also add a sense of excitement for your attendees.

However, hosting in a different city may require more planning and logistical work. You will also need to spend extra money for travel and accommodations.

Finally, hosting in a different country can be a unique and memorable experience for your attendees. Typically reserved for smaller, more intimate events, hosting internationally allows you to tap into a new market and network with international clients. However, it also calls for extensive planning and significantly higher costs for travel and accommodations.

What Factors Should You Consider When Choosing A Venue For Your Corporate Event?

International events are a whole different ball game, but for local and out-of-town events, there are several important factors to consider in your venue search.

Evaluating them before committing to a venue can save you from any last-minute mishaps or disappointments. When looking for a venue for your corporate event, consider the following:

Size And Accommodation

Business speaking event

Hopefully, you have a rough estimate of the number of attendees you’re expecting at your event. If not, it might be time to start gathering that information.

The size of your expected attendance plays a significant role in choosing the appropriate venue for your event. Will the space be too cramped with too many people, or will it feel empty with too few attendees?

In addition to considering the size, consider what kind of accommodations the venue offers.

Having 500 seats means nothing if there aren’t enough tables, accessories, etc. for your attendees.

“Make sure that the venue can comfortably accommodate the number of guests you’re expecting and any rentals or setup you may need for your event.”

Parking Situation

“In most cases, each attendee will reach the event separately. Of course, you should encourage carpooling or public transportation, but it’s also essential to consider the parking situation at the venue.”

Is there a large enough lot for all attendees? Are there any additional parking fees? Are there alternative transportation options available for those who don’t drive? If parking is limited or not easily accessible at the venue, it may be worth finding a different location or renting a shuttle for your attendees.

You want to maintain their experience before they even enter the event.

Technical Setup

Setting up stage

Chances are, your corporate event will require some sort of technical setup for presentations, displays, and more. Before committing to a venue, ensure they have all the necessary equipment available. It’s also important to inquire about additional fees for using their technology or bringing in outside equipment.

In addition to audiovisual equipment, note the venue’s WiFi situation. In this day and age, having reliable WiFi at an event is almost a necessity. Make sure the venue can handle the number of devices you expect to be connected to at one time, and inquire about any additional fees for WiFi usage. Charging stations and power outlets are also a plus if your event will last several hours.

Some venues can accommodate creating a unique WiFi network and password solely for your event. Inquire with your venue if this is something they can accommodate.

Food & Beverages

“No event is complete without food and beverages. Hungry people generally find it harder to have a good time, so your venue should offer options for feeding your attendees.”

Inquire about any in-house catering services and menu options. You may also want to ask about dietary restrictions or special requests that can be accommodated.

In addition to the meal itself, also consider the type of service that the venue offers. There’s an ambiance difference between buffet-style and sit-down meal service, so think about which option is more appropriate for your event.

The dress code might also play a role in the meal service and any cultural norms that need to be considered.

Waiter serving drinks

And remember drinks! Venues need a permit to serve alcohol, so make sure the venue you choose is available if you plan to serve drinks at your event. They might even have a full bar, which could save you the trouble of bringing in outside beverages.

Remember too, to have a fully stocked and always open drink station for your attendees during the presentation sessions or “down time.” Consider coffee, tea, water, juices and soft drinks.

Extras And Amenities

Beyond the basics of size, parking, technology setup, and food & beverage options, a good event venue will also have extra amenities to make the experience even more enjoyable for your attendees.

“Things like a coat check or on-site restrooms can be major conveniences for your guests.”

Depending on the nature of your event, some other amenities to consider might be a stage or performance space, breakout rooms, and even outdoor space. It’s also worth thinking about any special features that could make the venue more memorable for your attendees, such as a beautiful view.


Speaking of a beautiful view and special features, finding a venue with some degree of uniqueness is always a plus. You can consider everything from unique architectural features to interactive exhibits or even the location’s historical significance.

“We’ve all seen the traditional ballroom or conference room setting for corporate events, so try to mix it up and find a venue that stands out.”

At the end of the day, your event venue sets the tone for the entire experience. Unveiling a unique and exciting venue will excite your attendees and leave a lasting impression.

Another way to add to the experience is by renting out special furniture or decor from companies like Curated Events. We can take your event to the next level and make it one-of-a-kind.

Brand Image

Modern conference hall

It’s important to consider how the venue aligns with your brand image and message. Does the venue’s atmosphere fit with your event’s theme or tone? Will it make attendees associate positive feelings with your brand?

“For example, if you’re hosting an event for a sustainability-focused company, you may want to prioritize a green venue or one with environmentally friendly features. On the other hand, if you’re throwing a gala for a luxury brand, an upscale and elegant venue might be more appropriate.”


Don’t forget about the acoustics of the venue. In simple terms, acoustics refers to how sound travels in space. A poorly designed venue with bad acoustics won’t allow sound to carry well, leading to a muffled and frustrating experience for your attendees.

Most corporate events involve some sort of presentation or speech. The acoustics can make or break a speaker’s ability to be heard and understood. Ask about any sound equipment available at the venue and do a test run before committing to the space.


Finally, it’s essential to consider the logistics of the venue. Logistics is a broad term, but it includes crucial factors.

“Accessibility within the venue is critical, such as accessible entrances for those with mobility issues and clearly marked signage for finding different rooms or areas.”

You’ll also want to consider the venue’s proximity to hotels, public transportation, and any other locations your attendees might need to access during the event. And don’t forget about the logistics for you as the event planner. Are load-in and setup easy? Is there a dedicated event coordinator on-site to assist with any issues that may arise?

How To Choose Between Corporate Event Venues?

If more than one venue checks all of your boxes, it can be challenging to make a final decision. In this case, it’s helpful to consider the intangibles—the little extras and special features that set one venue apart from another.

Your gut feeling about a space can also be valuable; trust your instincts and choose the option that excites you the most.

Check Availability

Naturally, you’ll want to confirm availability for your desired date before making a final decision. It’s important to note that popular venues may book up far in advance, so start your search early and have backup dates in mind, just in case.

“You might realize that one of your top choices is unavailable, but that just means it’s time to fall in love with another option.”

Read Reviews

“It can be hard to gauge the quality of a venue just from its website and pictures. Even a single in-person visit won’t give you a complete picture of the event experience at a particular location.”

One helpful tool is reading online reviews from previous clients or attendees, as they can give an honest and comprehensive account of their experiences.

Look for consistent patterns, such as a venue consistently receiving praise for its excellent customer service or consistently receiving complaints about poor acoustics. If you know of other event professionals or colleagues who have hosted events at the venue, ask for their testimonials as well.

Evaluate Costs

Cost is always a consideration when choosing a venue. It’s important to have a clear budget in mind and compare the pricing of different venues. Note that cost can also refer to more than just rental fees.

Consider any additional costs, such as a corkage fee for bringing in outside alcohol or a charge for using the venue’s AV equipment.

In the unfortunate scenario where you must cancel or reschedule your event, it’s also important to be aware of the venue’s cancellation policy and associated fees. On top of that, remember to factor in any necessary rentals, such as furniture, decor, or audiovisual equipment.

Analyze The Contract

Once you’ve chosen a venue and are ready to book, carefully review the contract before signing. Understanding all the terms and conditions is crucial, including any hidden fees or restrictions on decor or catering. The venue might limit the vendors you can use or require that all service staff be from their approved list.

The contract should also outline the expectations for event set up and clean up, as well as who is responsible for supplying certain equipment or amenities. Pay close attention to insurance requirements.

What happens if one of your guests gets rowdy and breaks a valuable piece of the venue’s property? Make sure you’re fully covered in any potential mishaps.

Remember The Purpose Of Your Event

While there are many factors to consider in choosing the perfect corporate event venue, it’s important to remember the reason for the event itself. Is it a conference where attendees will sit and take notes for most of the day?

In that case, comfortable seating and reliable internet access might be top priorities.

If it’s a networking mixer, the atmosphere and layout may be more important. Ensure enough walking and mingling space. There should also be areas geared toward conversation and socialization.

Match The Season

“Finally, the season and theme of your event can also play a role in choosing the perfect venue.”

For example, an outdoor space with lush greenery would be a beautiful setting for a spring or summer event, while an elegant ballroom would be better suited for a winter gala.

Additionally, consider how the venue’s atmosphere and design align with the theme of your event. For instance, a modern art museum might be a unique and fitting option for an event centered around creativity and innovation. Add a few decorative touches to enhance the theme and tie everything together for a successful and memorable event.

Contact us at Curated Events for assistance in planning and renting any necessary furniture or equipment to make your corporate event a success.

Zorbing team building event

Fun corporate event ideas

By Blog

Corporate events are a great way to bring employees together for team building. They also provide a fun break from the everyday work routine. But coming up with ideas for these events can take time and effort.

A formal dinner is fun, but will it be something they remember and talk about for years to come?

If you want your employees to feel valued, you need to put in the effort to plan a unique and exciting corporate event. Here are some ideas to get your brainstorming started:

What Are Some Fun Corporate Outing Activity Ideas?

A change of scenery can do wonders for morale. Get out of the office and take your team on a corporate outing to one of these fun activities:

Ax Throwing

“Don’t worry; there are wooden targets on-site, so no one will throw axes at each other.”

Few people have had the opportunity to try ax throwing, making it a unique activity for your corporate outing. Plus, it’s a great way to release stress and bond with coworkers. Some ax-throwing facilities also offer complementary activities, such as archery.

You can make a whole day out of it! There are even mobile ax throwing trailers, so if you have a venue where you’d like to bring in a little fun element, ax throwing is good to consider!

School-like Field Trip

Rent a school bus and take your employees back to the days when they were thrilled to be missing class. Choose a fun destination such as a museum, water park, or theme park. This activity will bring back nostalgia and give everyone an exciting day out together.

Include Animals

Few are those who can resist the cuteness emanating from little balls of fur. Consider booking a corporate outing at a horseback riding facility, petting zoo, or even a place where employees can interact with exotic animals such as sloths or tigers.

“Be sure to ask about allergies or phobias beforehand to ensure everyone can participate.”

Hit The Open Sea

Or, you know, just a lake. Or river. Rent a boat for the day and have some fun out on the water. It’s an excellent opportunity for employees to relax and socialize in a stunning natural setting.

Bonus points if you plan a day where employees can take turns driving the boat and try their hand at being captain. Consider a sunset cruise where your employees can enjoy food and beverages on the water.

Tourist For The Day

Regardless of which city you’re operating out of, there are undoubtedly tourist attractions your employees have yet to visit. Make a day out of checking them off their bucket list by hitting up all the hot spots, complete with a knowledgeable tour guide.

Cool and Innovative Ideas For Corporate Events

If your employees are harder to impress and are always seeking the next big thing, try one of these innovative events:

Virtual Reality & Augmented Reality

VR and AR technology is becoming increasingly popular, offering a unique and exciting experience for corporate events.

“This immersive technology can be used for team-building exercises, allowing employees to work together in a virtual world.”

It can also serve as entertainment during company parties or provide educational opportunities at conferences and meetings.


“Zorbing involves rolling down a hill in a giant, inflatable, transparent ball. Or playing soccer while everyone is in a zorb. Fun? Enough said.”

Try Cool Vehicles

Give your employees a chance to ride in or operate cool vehicles. More straightforward options include the Segway or electric scooter, while more adventurous options include dune buggies or helicopters.

Hashtag Mosaic

“This one is perfect for a company party, as it will also serve to grow your social media presence.”

Ask employees to take photos at the event and use a branded hashtag, then have those photos compiled into a digital or physical mosaic display.

Go Skydiving

Surprise them with a corporate skydiving outing if you’ve got some adrenaline junkies on your team. Of course, ensure everyone is comfortable with the idea and ask about any physical limitations before planning. But for those who are up for it, this once-in-a-lifetime experience won’t soon be forgotten.

Fun Corporate Events For Smaller Teams

We understand that only some companies have the budget for a large corporate event. But even small teams can have fun activities, including:

Marshmallow Challenge

This team-building exercise involves designing and constructing the tallest tower out of spaghetti, string, tape, and marshmallows. It requires creativity and problem-solving skills while having a blast with your coworkers.

“Plus, it will only cost you a pack of marshmallows and spaghetti.”


Trivia cards and coffee

We all know that one coworker with a wealth of random knowledge, so why not put it to good use? Host a trivia night for your team and encourage friendly competition.

You can even divide into groups for added camaraderie. And why not add a prize for the winning team, just to sweeten the deal? Perhaps a gift card to a local restaurant or a day off for the winning team members.

Photo Op

Set up a photo booth with fun props and backdrops for employees to strike a pose. This event is an entertaining activity and will also result in some great memories (and photos) to look back on.

“You can take things one step further by creating a photo album or video montage to share with the team.”

Photo Op Two

Or host a nice evening dinner party, and hire a photographer to capture nice couples’ photos of your employees and their partners. Make sure to let everyone know the plan so everyone can dress to impress. You can later print and frame the photos to give employees as a kind little surcee.


Gather everyone in the break room for a potluck lunch, where each employee brings a dish to share. It will save on catering costs and allow employees to show off their cooking skills or try something new.

Secret lunch for co worker

“Diverse companies can make it a global potluck, with each employee bringing a dish from their cultural background.”

Corporate Events And Teachable Moments

Take advantage of the opportunity for corporate events to educate and inspire. Educational outings or speakers provide value to your employees in their personal lives. Here are some things they’ll be grateful for learning:


Empower your employees by teaching them how to protect themselves. It could range from a simple self-defense class to something more intensive, like tactical training for high-risk jobs or travel.


Mixology cocktail class

Who doesn’t love a good meal or cocktail? Enroll your team in a cooking or mixology class, and they’ll think of you every time they whip up a tasty dish or craft the perfect drink for their friends and family.


The business world is constantly go-go-go, so why not give your employees the gift of relaxation? Meditation and mindfulness classes can help them find balance in their personal and professional lives.

“And who knows, it could even lead to increased productivity in the workplace.”

Homemade Products

Soaps, candles, and other homemade products are trendy right now, especially when made with all-natural or organic ingredients. Teach your team how to make their own, and they’ll never have to buy those pricey products again. Plus, they can even offer them as gifts for special occasions.

Take A Tour

Get out of the office and explore your city (or a nearby one) with a guided tour. It could be something historical, like a historic neighborhood or landmark, or something offbeat, like a food or graffiti tour. Either way, your team will appreciate the chance to learn about their surroundings and have fun together outside work.

Entertainment As A Corporate Event

Are you not feeling any of the above ideas? That’s okay because sometimes all your employees want is to have some good old-fashioned fun. Here are a few suggestions:

Circus show/Circus-themed event

Hire a local circus troupe to perform or go all out with circus-themed decorations, food, and activities at the event.

“Contortionists are always a hit but don’t forget about options like magicians and jugglers too.”

Comedy Show

No matter how serious your job is, everyone likes to laugh. Hire a stand-up comedian or improv group for a fun evening of entertainment, and provide some drinks and snacks to make it a true comedy club experience.

Co worker performing comedy sketch

“Alternatively, ask for volunteers from your team to put on a comedy show themselves—it will bring out their hidden talents and offer some good laughs.”

Celebrity Impersonators

Mix music, comedy, and a touch of nostalgia by hiring celebrity impersonators. They can provide entertainment as they sing, act out skits, or even mingle with guests at the event. From a Beatles cover band to the all-time favorite Elvis, the options are endless.

Sports Game

The embodiment of what successful teamwork can accomplish, a sports game is always a crowd-pleaser. Rally your employees to attend a game together and watch your city’s team or a professional one in action. Everyone cheering together will bring a sense of camaraderie and unity to the group.

Karaoke Night

Let loose and unleash those inner rockstars with a karaoke night. Encourage employees to form groups and perform their favorite songs, or just let individuals take the stage for some solo singing.

“It’s sure to be a memorable evening full of laughs and (possibly off-key) tunes.”

The Most Effective (and fun) Team-Building Events

Some of the above suggestions were primarily meant to entertain employees. However, if your goal is to tighten bonds and improve communication among team members, consider these options:

Escape Room

“Escape rooms are the ultimate team-building activity, where individuals must work together to solve puzzles and crack codes to “escape” the room.”

Escape room with antiques

This activity fosters communication, problem-solving skills, and creative thinking—all while being exciting and fun. There are many themes to choose from, such as a mystery, jailbreak, or haunted house.

Volunteer For Charity

Volunteer work is a great way to give back to the community and bring employees closer together as they work towards a common goal for a good cause. Look for local charities or organizations needing volunteers and plan a day of service with your team.

Office Olympics

Channel your inner athlete with office Olympics, where employees can compete in various fun challenges or team sports. Have a mix of physical and mental tasks, such as trivia games or a potato sack race.

“Award medals or trophies to the winning teams for added excitement.”

Mystery Dinner Party

Put a twist on the traditional dinner party by turning it into a mystery event. Divide employees into teams and task them with solving a fictional crime, complete with actors planted among them as suspects. This activity promotes teamwork, communication, and critical thinking skills in a unique setting.

Camping Retreat

The basis of human survival and a true test of teamwork, camping is another excellent option for team building. Plan a weekend trip to a nearby campground, where employees can participate in activities like hiking, fishing, and cooking over the fire.

Camping retreat by lake

“The great outdoors will offer a refreshing change of scenery and bring coworkers closer together.”

Fun Night Out Ideas

Last but not least, you might need a fun night out with your coworkers. These ideas will help alleviate any work-related stress and provide some much-needed relaxation:

Casino Night

Try your luck at a casino night, complete with games like blackjack and poker. Make it a casual event by providing play money or spice things up with real bets for an added thrill. Alternatively, dress to impress and hit up a real casino for an exciting evening out.

Casino night team building

Awards Ceremony

Put the Grammys to shame with a mock awards ceremony, where employees can nominate and vote for each other in various (funny) categories. Try to include as many employees as possible to make it a truly inclusive event.

“Themed decorations, food, and drinks will add to the festivities as individuals or teams accept their awards on stage.”

Dance Night

Let loose on the dance floor at a themed dance night, with music and drinks to set the mood. Encourage employees to RSVP with their song requests and consider hiring a DJ or renting out equipment for an even livelier event.

Bowling/Arcades Throwback

Take a trip down memory lane with some classic experiences, such as bowling or arcade games. Rent out a lane at a local bowling alley or visit an arcade bar for some friendly competition. This activity is perfect for all ages and skill levels, making it an inclusive option for corporate events.

Hire Food Trucks

This last idea is not necessarily a specific activity but more of an added touch to any event. Hiring food trucks for catering will allow your employees to try new and exciting cuisine and support local businesses in the process. It’s a win-win!

How Do You Ensure Corporate Events Are Fun?

No matter which activity or theme you choose, the key to making corporate events fun is ensuring that they are inclusive and cater to all employees’ interests and abilities.

“Don’t apply pressure for everyone to participate in every aspect of the event, and offer various options for those who may not be interested in certain activities. Also, encouraging teamwork and communication will help foster a positive and enjoyable atmosphere.”

Decor, music, and themed elements can also add to the excitement and make the event feel more festive. If you need to rent out venues or equipment, contact Curated Events for help. We specialize in luxury events. Let’s have some fun!

Large corporate event setting

What is a corporate event?

By Blog

The 9-5 grind can be exhausting for everyone involved in a company. Employees give their all during the workweek, often sacrificing their personal time and energy to further the company’s goals. Sometimes it’s necessary to break away from the daily routine and come together as a team outside the office. That’s where corporate events come in.

This guide will introduce you to the world of corporate events and explain what a corporate event is. It will be the first step in a series of blog posts covering everything from event planning and budgeting to creating memorable experiences for your team.

Let’s start with the basics. A corporate event is any event organized and hosted by a business.

“Besides the obvious tax write-off potential, these events have multiple benefits for the company. They can be used to reward and thank employees, launch new products or services, or strengthen relationships with clients and partners.”

Corporate events are generally paid for by the company and are often invite-only, meaning they’re not open to the general public. A committee or planning team is typically responsible for the event’s organization and execution, with input from higher-ups in the company. In other cases, the planning might be outsourced entirely to a professional event planning company like us, Curated Events.

Unlike regular events, corporate events usually have a goal or purpose. The theme, dress code, and atmosphere of a corporate event can vary widely depending on the purpose. Some might ooze elegance, while others might have a more casual, relaxed feel.

The Different Types Of Corporate Events

The above is a fairly broad definition and leaves room for many potential events. These can range from small gatherings like company picnics or happy hours to large conferences and product launches. They often include a mix of formal presentations and casual socializing, allowing for both business-related discussions and personal connections.

Some common examples of corporate events include:

Awards Ceremony or Gala

Yet another year has passed, and it’s time to recognize your company’s standout employees and teams.

“Recognition can go a long way in promoting employee satisfaction and morale, so why not throw a glitzy awards ceremony? This event is typically formal, with more formal attire and upscale decor. It’s also an excellent opportunity to network with other companies or clients.”

Corporate awards ceremony

In exchange, you’ll receive your employees’ unwavering loyalty and hard work. These ceremonies include awards, speeches, and a sit-down dinner or cocktail hour. Consider the impactful segments that can be included, such as a video montage highlighting your employees’ accomplishments.


A conference, sometimes called a business summit or symposium, is one of the larger corporate events. It involves bringing together industry professionals around a specific topic or theme. For example, a technology company might host a conference focusing on the latest advancements in artificial intelligence.

“Conferences often involve keynote speakers, panel discussions, and workshops.”

They can range from small events with just your own employees to large-scale conventions with attendees worldwide. By hosting a conference, you’ll be recognized as a thought leader in your industry and have the opportunity to network with potential clients or partners.

Trade Show

Slightly different, yet equally impressive, trade shows are all about promotion. These events often involve setting up booths or displays to host demos and showcase products or services. It’s time to pull out all the stops and showcase what your company offers. Make sure your booths stand out with visually appealing displays and engaging demonstrations.

Corporate trade show event

“Trade shows are a great way to connect with potential clients and partners while gathering market research through surveys and customer feedback.”

Product Launch

If your company has a new product or service, it’s important to announce it in a big way. Enter the product launch event, where you can showcase all the exciting features and benefits to potential clients and investors.

These events often have a more casual, fun atmosphere with food and drinks. Demonstrations or presentations about the new features are also a good idea. Think Apple product launches, with their signature sleek and modern aesthetics.


“Together we stand, divided we fall.”

Any successful company understands the importance of synergy among team members. Workers who feel connected and supported by their colleagues are happier and more productive.

Business team building tug of war

Team-building events are all about strengthening communication and camaraderie within your team. These events range from outdoor activities like hiking or rafting to indoor ones like cooking classes or escape rooms. It’s a great way to let loose and bond with coworkers outside of the usual setting.

Curated Events team of seasoned professionals has a multitude of ideas around team building, whether you’re looking to do something classic like the above ideas or something totally new and unique!


Meetings are essential for keeping all parties informed and on the same page. Shareholder meetings, for example, involve updating investors about the company’s progress and financial status. Executive sessions, on the other hand, often focus on making crucial business decisions.

“Sure, you can invite everyone to a meeting via conference call or email. But why not make it more memorable by hosting an in-person gathering?”

With the right venue and refreshments, these events can be both productive and enjoyable for all involved.


Sometimes, you just need to cut loose and party. Celebrate milestones and accomplishments with a fun event for your employees and their families. This celebration can include holiday parties, company anniversary bashes, or retirement send-offs.

Make it a night to remember by booking an entertaining venue, delicious catering, and exciting activities. It’s the perfect opportunity to thank your employees for all their hard work and show them how much they are appreciated.


Double down on being a responsible corporate citizen by hosting a charity event. The goal is to raise funds or awareness for a particular cause. You can do this through an auction, ticketed gala, or even a fun run.

“Not only is it a feel-good way to give back to the community, but it also helps improve your company’s public image and foster positive relationships with clients and partners.”

So let’s do some good and have a great time while we’re at it!


Leadership retreats offer executives and high-level employees the chance to step away from their day-to-day responsibilities and focus on long-term planning and goal setting. These events are often held at a secluded, relaxing location where attendees can come together to discuss strategy and brainstorm ideas in an intimate setting.

Business colleagues at a retreat

Of course, it doesn’t have to be all business. Incorporate team-building activities and social gatherings to give everyone a much-needed break and strengthen relationships within the company.


As the name suggests, networking events allow professionals in the same industry to connect and exchange ideas. These can be large, formal conferences or smaller, casual meet-ups.

Not only do these events offer valuable networking opportunities, but they also keep you up to date on the latest trends and advancements in your field. Plus, it’s a chance to show off your company’s expertise and potentially attract new clients.


Finally, hospitality events are about taking care of your guests and making them feel welcome. They can include events like client appreciation dinners or VIP receptions.

“These events work best if you have high-ticket items clients. For instance, a luxury car company may host a hospitality event for potential buyers to test drive their vehicles and mingle with other high-end clients.”

Hospitality events provide a more personalized touch and show that your company values its relationships with clients. Hopefully, you’ll get a few sales out of it, recouping the cost and then some. So let’s give them an experience they won’t forget!

FAQ Section

1. Who is invited to corporate events?

Typically, corporate events are for employees within the company and occasionally their clients or partners. However, some events may also invite investors, media members, and other professionals in the industry. In a more laid-back setting, family members may also be invited.

Of course, you can deviate from this based on the purpose and theme of your event. Just ensure those invited will genuinely be interested in attending and add value to the gathering.

2. What is the difference between corporate events and social events?

Corporate events generally have a professional or business focus, while social events are more casual and for enjoyment. Social events may also involve a more extensive mix of personal connections and friends, whereas corporate events tend to be more structured with a specific guest list.

Additionally, corporate events often require planning ahead and may have various objectives in mind. Social events may happen spontaneously and have a less rigid structure. That’s not to say both types can’t intertwine, but the main difference is their purpose and atmosphere.

3. What is an example of a corporate event?

Perhaps one of the most famous corporate events worldwide is the Consumer Electronics Show (CES), where technology companies showcase their newest products. Such a large event is organized by a huge association, but you get the idea.

4. What is corporate events management?

Corporate event management involves planning, coordinating, and executing a corporate event. Essentially, it encompasses all the steps necessary to turn a vision into a successful gathering. That includes everything from budgeting and logistics to event marketing and post-event follow-up.

5. Should you use a corporate event planner?

There is no one-size-fits-all answer here. It ultimately depends on the size and complexity of your event and your capabilities in planning it. Most companies might be too busy running their day-to-day operations to plan a large corporate event. In this case, it may be worth hiring a professional event planner to handle the details and ensure smooth execution.

If you find yourself in that boat, don’t hesitate to reach out to the team at Curated Events. We specialize in corporate events and would love to assist you in creating a stellar gathering. Our inventory of rentals also includes all the decor and equipment necessary to elevate your event. Contact us for more information!

Bride and groom fireworks

The Complete Wedding Planning Checklist by Curated Events

By Blog

Like most couples, you’ve been dreaming of your wedding day long before the proposal. And you probably know the months leading up to the big day can be exciting and overwhelming as you try to plan every last detail to perfection. But don’t worry – we’re here to help!

At Curated Events, we specialize in luxury weddings that are both beautiful and unique. We’ve put together this complete wedding planning checklist to help you make sure you don’t forget anything as you’re planning your special day.

You will split your to-do list into seven distinct phases, from engagement to post-wedding, so you can easily see what you need to do and when. Of course, every wedding is different, so feel free to tailor this checklist to fit your needs and style.

If you have any questions along the way, our team of experts is always here to help!

Groom and bride walking down the aisle

Steps To Planning A Wedding:

Phase One: Engagement

Wedding ring

One party bent the knee, the other said “yes,” and now it’s official – you’re engaged! Here are some essential things to do during the engagement phase:

Throwing An Engagement Party

Many couples decide to announce the big news to their families and friends with an engagement party. It’s a fun way to celebrate your new status as an engaged couple and also an excellent opportunity to start gathering some important wedding planning information, like potential guest list size and contact information.

Bachelorette party

Selecting Your Guest List

One of the first things you’ll need to do when planning your wedding is to create a guest list. This list will give you a good idea of how many people you’ll need to accommodate which will, in turn, help you choose a venue and plan your budget.

Wedding gift thank you cards

As you’re creating your guest list, you’ll also need to select the members of your wedding party. These people will stand by your side on the big day, so choose wisely! Choose those you know will be supportive and helpful throughout the planning process and who you think will make your wedding day even more special.

Bridesmaids, groomsmen, maid of honor, best man, flower girl, and ring bearer are typically the roles filled by a wedding party. But don’t feel you need to stick to tradition – mix it up however you’d like!

Getting A Wedding Binder

If you’re the type who likes to keep all of your important information organized in one place, you’ll need to get yourself a wedding binder (or two). A wedding binder, or journal, is a great way to keep track of your budget, vendor contracts, guest list, and wedding day timeline.

It’s also a great place to store inspiration images as you start planning your overall wedding style. Think of it as your wedding planning HQ – a place where you can keep all your important information organized, accessible, and in one place.

Buying Wedding Rings

“No wedding is complete without a beautiful set of rings! “

Once engaged, it’s time to start shopping for your wedding bands. Couples spend an average of 3-6 months searching for the perfect rings, so take your time and find something you both love.

As you shop, remember that your wedding and engagement rings should complement each other. And don’t forget to budget for engraving, which is a great way to add a personal touch to your rings.

Wedding and engagment ring

Along with rings, many couples also purchase other jewelry, like earrings, bracelets, and necklaces, to wear on their wedding day. Selecting a unique and thoughtful piece of jewelry for your fiance makes a great wedding day present!

Hiring A Wedding Planner

A good idea, especially if you are planning a large or more luxurious wedding, is to hire a wedding planner. A planner can help take care of all the details, big and small, so you can relax and enjoy the engagement period.

“You might wonder: “what does a wedding planner do, and do I need one?”

A wedding planner will have many connections with industry vendors, saving you time and money. And if you’re planning a destination wedding, they can be beneficial in coordinating all of the details from afar.

Wedding planner

Phase Two: Planning

Weddings are a lot of work, but you can make the process easier with some planning. How long before a wedding should you start planning? That all depends on the size and scope of your wedding.

Wedding planning on computer

If you’re planning a small, intimate gathering, you might be able to get away with starting just a few months in advance. But starting at least a year out is best if you’re planning a larger, more elaborate wedding. Here are a few tips to get you started:

Deciding On A Wedding Type

We already know you want a luxury wedding, but what does that mean, exactly? There are many ways to make a wedding luxurious, so it’s crucial to narrow down your options and decide on the overall feel you want to create.

Wedding table rentals outside under a tent

“Do you envision a grand affair with hundreds of guests or an intimate gathering with close family and friends? Will it be a destination wedding for you or a local event in your beloved hometown?”

How to plan an outdoor wedding will also be different than planning an indoor wedding. However, these are all essential factors to consider when planning your luxury wedding.

Setting A Budget

Budget isn’t always an issue, but most of the time couples have an idea in mind of what is feasible to spend. Setting a budget is still a good idea, even if it’s just for yourself. It will help you narrow down your options and make decisions more quickly.

When setting your budget, be realistic about what you can afford, and don’t be afraid to splurge on the things that are important to you. Being on a budget doesn’t mean your wedding can’t be lavish!

Our best tip when it comes to budget is to develop a list of the top three things that are most important to you and allocate your funds in that way. Average wedding cost is highly dependant on location, time of year and size of your guest list.

To get started, sit down with your partner and figure out how much you’re comfortable spending on your wedding. Then, start looking at prices for the things you’ll need and adjust your budget as needed.

Choosing The Wedding Date

Your wedding date will significantly affect the overall feel of your wedding, so choose wisely. If you’ve decided on a specific location, you’ll need to be loose with your date to get the venue you want. But if you have your heart set on a particular date for personal reasons, you might need to be flexible with your location.

Depending on the location, seasons can also significantly impact your wedding. For example, a winter wedding up North will have to account for weather conditions, whereas a summer wedding in the South will have to account for the blistering heat.

Planning a wedding date

Buying Insurance For Wedding And Rings

“Wedding insurance can help protect you from financial losses due to unforeseen circumstances, like bad weather, vendor no-shows, or even the loss of your wedding photos.”

As you begin planning your wedding, think about insurance. For example, you’ll want to insure your engagement ring to cover it getting damaged, lost, or stolen, and you may also want to consider insuring your wedding bands.

If you’re planning a destination wedding, check with your travel insurance provider to see if they offer any wedding coverage. And if you’re hiring a wedding planner, ask if they carry any insurance in case of damages or accidents.

Taking Care Of Legal Stuff

Getting married is more than just a big party – there’s also the legal side of things to consider. Depending on your location, there may be different requirements for getting married. You’ll need to obtain a marriage license, set prenuptial agreements, and file for any name changes among the mountains of marital paperwork.

Sending Out Save The Dates

Are you wondering when to send out wedding invitations and save the date? Save the date means sending your guests a physical or electronic card with the wedding date and other essential information. It is generally sent out six to eight months before the wedding day.

Wedding invitations 2

This time frame allows your guests to request time off from work, book flights, and hotels if necessary, and add your wedding to their calendars.

Phase Three: Designing

Once you have all the legalities taken care of, it’s time to start thinking about the design of your wedding. The possibilities are endless, so check your options and decide based on your heart’s desires. Here’s where you get to show off your style and personality.

Choosing A Theme

Your wedding theme will set the tone for the entire event. For a luxury wedding, you need an elegant and sophisticated theme. At Curated Events, we classify most wedding looks into three themes: Garden, Classic, and Modern.

Garden weddings are romantic and dreamy, with an overall feeling of whimsy. For a garden wedding, you’ll want to choose light, airy colors and décor that evokes nature.

Luxury wedding tent

Classic weddings are timeless and elegant, with a focus on tradition. Therefore, the décor should be elegant and understated. For a classic wedding, classic colors like white, ivory, and gold are always big hits.

Wedding tent dining area

Modern weddings are unique and contemporary, with a focus on design. For a modern wedding, you’ll need to choose bold colors and exciting décor. Think outside the box and get creative!

Wedding decor

Adding Colors and Flower Arrangements

Your wedding colors should match the theme you’ve chosen. Seasons and locations can also play a role in your color palette. If you need help selecting colors that compliment each other, check out these resources:

Flowers should ideally respect the color palette you’ve chosen. However, you can also use them to add special meaning to your wedding.

For example, people may have fond associations with certain flowers because maybe roses were the first flowers your fiance bought you, or you love hydrangeas because of a trip you took together where the hydrangeas were in bloom.

Wedding tabletop decor flowers

Preparing Your Attire

Next up is choosing all your attire!

“What does black tie optional mean? In short, you want your guests to dress to the nines, but you’re giving them a little wiggle room with the “optional” part.”

Black-tie would require men to wear a tuxedo and women to wear an evening gown, but black-tie optional allows your guests to choose either a tuxedo or a dark suit for men and an evening gown or cocktail dress for women.

The bride’s dress is undoubtedly the most critical part of the wedding, so take your time and find a gown that makes you feel like incredible. For bridesmaids, you’ll want to choose dresses that compliment your wedding theme and color palette.

Be mindful of style- many brides these days are selecting a certain color they want bridesmaids to wear, but allow bridesmaids to pick out whatever style they prefer. This gives your bridesmaids some say and allows them to dress in what makes them feel best!

Bride getting ready

It’s also important to consider the comfort of all parties involved – after all, nobody wants to be stuck in an uncomfortable dress all day! Finally, don’t forget about accessories! Veils, jewelry, shoes, and more can all help to pull your wedding day look together.

Arranging Lighting

Lighting can help to set the mood for your wedding. Most people go with warm and inviting lighting that creates an intimate ambiance for luxury weddings. Candles, string lights, and soft white bulbs are all great options.

Planning for the lighting in advance is an even bigger priority if you have an outdoor wedding. You don’t want your guests to be fumbling around in the dark! Use our outdoor wedding seating plan ideas to help you design the perfect layout for your event.

“Indoors, take advantage of the architecture in the room. Use columns and arches to frame your décor and create a visually stunning space.”

Wedding arbor

Decorating The Ceremony And Reception

When it comes to ceremony and reception décor, you’ll want to choose pieces that match your wedding theme. Outdoor wedding decoration ideas include everything from garlands to lanterns to flower petals. You might also want to consider the different types of tents for outdoor weddings. Regardless of your location, you’ll need to account for:

  • Chairs & tables
  • Linens- tablecloths, runners, napkins
  • Glassware, flatware, & serving pieces
  • Dance floor
  • Altar or arbor
  • Centerpieces
  • Aisle décor

Wedding venue

High-end materials and furnishings are a must for luxury weddings. Consider renting speciality rental pieces from Curated Events. Things such as lounge or soft seating, farm tables, and speciality chairs will all make a beautiful impact! Everything will match and look cohesive.

Buying A Wedding Cake

Finally, no wedding would be complete without a cake! Wedding cakes come in all shapes and sizes, from simple and elegant to over-the-top and show-stopping. Talk to your baker about your vision for the cake, and taste-test a few flavors before making a decision. The cake should taste as good as it looks!

The cake is the climax of the wedding, so you’ll want to make sure it’s perfect and big enough to feed all your guests!

Wedding cake

Phase Four: Bookings and Reservations

Now it’s time to get down to business! With so much to do, it’s vital to start booking your vendors as soon as possible. Popular vendors also book up quickly, so the earlier you book, the more likely you will secure your perfect vendors of choice. The first things you will want to book are your venue, your planner, your caterer and your rental selections (and tent if needed!)

Luxury weddings often require more planning and coordination than other events, so you’ll want to give yourself plenty of time to get everything in order.

Booking The Venue

A venue is often the first thing you’ll book when planning a wedding. It doesn’t matter if you’re looking for an indoor or outdoor space – the perfect venue is a must! It needs to be big enough to accommodate all your guests, and it should fit your wedding theme, even from afar.

“A ballroom would be more appropriate for a classic affair, while outdoors or a non-traditional venue would be better suited for a more contemporary wedding.”

Luxury wedding decor

If you choose one of the different tents for outdoor weddings, you’ll need to book a location with enough space to set it up.

Wedding tent on golf course outside near beach

Contact your top venue choices and schedule tours to see the spaces in person. Then, book it as soon as possible once you’ve found the perfect place! The best venues sell out over a year in advance, especially during peak wedding season.

Booking The Photographer

The next vendor you’ll want to book is a photographer. This professional will capture your wedding day memories and turn them into beautiful works of art. Before meeting with potential photographers, inspect their portfolios to see if their style aligns with your vision.

When you’re ready to book, ask about the photographer’s package options. The checklist of best questions to ask a wedding photographer before booking is a great place to start.

Wedding day table decor

Reserving Hotels & Transportation

Unless all your friends and family live in the same neighborhood, you’ll need to provide hotel and transportation options for your guests.

Wedding block rates are a great way to save money on accommodations, and many hotels offer special perks for wedding parties, like free breakfast or a complimentary suite for the bride and groom.

For transportation, you might consider renting a party bus or limousines for your wedding day. This route will ensure that everyone arrives on time and in style!

Bridal party outside

Finding An Officiant

An unavoidable part of getting married is finding an officiant to perform the ceremony. This person can be a religious leader, justice of the peace, or anyone else who is authorized to solemnize a marriage. Find someone you are comfortable with and book them ASAP.

You should contact your church or synagogue in advance if you’re getting married in a religious ceremony. They will likely have a list of officiants you can choose. It would be best to have a backup officiant in mind, just in case your first choice is unavailable.

Finding Drinks And Food

Wedding day champagne

Weddings are notoriously known for being marathon events, and your guests will need to keep their energy up! So make sure plenty of drinks and food are available throughout the day, from the pre-ceremony cocktails to the after-party late-night snacks. Our wedding menu ideas guide has tons of great options.

For alcoholic beverages, you might consider hiring a bartender or bar service. Many catering companies also offer bar packages, which can be a great way to kill two birds with one stone. Take a look at the wedding catering ideas guide for more inspiration.

Choosing Between Band, DJ, Or Playlist

Many couples struggle with choosing between a band, DJ, or playlist for their wedding reception. Each option has pros and cons, so weighing all your options before deciding is crucial. Ultimately, the decision comes down to personal preference.

Bride dancing

Bands are great for creating a festive and energetic atmosphere, but they can be more expensive and often require a lengthy sound check before the reception starts.

DJs can play a broader range of music, but they might not be able to get everyone up and dancing as a live band can.

Playlists are the most affordable option, but you’ll need to spend a lot of time ensuring that all your favorite songs play in the correct order and ensure you have a sound system that is reliable and loud enough.

Phase Five: Pre-Wedding

We’re almost there! The big day is creeping upon us. But before you can exchange rings, there are a few more things to take care of on your wedding checklist.

Registering For Gifts

A wedding gift registry is a service a retailer provides that allows couples to create and manage a list of gift items for their wedding. Guests can then purchase gifts from the registry, which the couple can use to start their new life together. It prevents duplicate gifts and ensures the couple gets what they want.

The most important thing to remember when creating a gift registry is to be realistic. There’s no sense in asking for a bunch of fancy kitchen gadgets you’ll never use! Only register for items you genuinely need and will use in your everyday life.

Also, give your guests enough time to purchase your gifts. The general rule is to create your registry three months before the wedding. That should provide guests with plenty of time to peruse your list and find the perfect gift for you.

Planning The Rehearsal Dinner

Usually done on the night before the wedding, a rehearsal dinner is a small gathering of the wedding party and immediate family to go over the details of the ceremony one last time. It’s also an opportunity for everyone to relax and get to know each other before the big day.

Rehearsal dinners don’t need to be fancy or expensive, but they should be fun! Ideally, you host the rehearsal dinner at a restaurant or other venue that has meaning to you and your partner.

Even your home would be a perfectly acceptable option. Let your rehearsal dinner set the tone for the fun weekend you are about to experience!

Writing Your Vows

Writing your vows is a beautiful way to personalize your ceremony and make it even more special. But it can also be daunting, especially if you’re not used to writing in a romantic style.

If you’re feeling stuck, try looking for some samples online. You can also ask your officiant for help, as they will have a good idea of what works well and doesn’t. And if all else fails, just be honest and write from the heart.

Your partner will appreciate your effort, no matter what you say.

Bride reading vows

Throwing A Bachelor/Bachelorette Party

Bridal party getting ready

Bachelor and bachelorette parties are a time-honored tradition for a reason. They’re a chance to let loose and have fun before settling into married life. Just remember to keep it safe and fun!

Putting Together A Wedding Day Emergency Kit

“Murphy’s Law dictates that something will always go wrong, no matter how much you prepare. So even if you follow this checklist to the letter, rare are the weddings that go entirely according to plan.”

That’s why having an emergency kit for the big day is crucial. Fill a small bag with items like Band-Aids, painkillers, a sewing kit, safety pins, and tissues. Your wedding planner is often the point person for all those random things that you’ll find yourself needing day of! Another reason why a wedding planner is your most valuable asset on wedding day.

Packing pills for travel

Phase Six: The Wedding Day

Bride and groom walking down the aisle

At last, the big day is here! All your hard work has culminated in this one perfect moment. If you want to enjoy every minute, you must get prepared.

Here’s what you need to do on your wedding day:

Checking Your Mental Health

Your mental health should be your top priority leading up to and on the big day. So if you’re feeling stressed, anxious, or just plain overwhelmed, take a few deep breaths and remind yourself that everything will be alright.

“Premarital therapy is growing in popularity and is another way to get all your emotions out in the open and work through any issues you may have.”

Treat yourself to a spa day or two before the wedding is also a good idea. A massage, Mani/Pedi, or other relaxation treatment will help you feel your best on the big day.

Be sure to connect with your fiance during this time too and do things that bring you joy. Remember that your wedding is the beginning of your marriage, and your relationship with your fiance is the most important part of that!

Delegating Wedding Day Responsibilities

On your wedding day, you should be able to relax and enjoy yourself. That’s only possible if you delegate responsibility for various tasks to your wedding party and other trusted individuals.

Assign different people to tasks like handling the guest book, taking care of gifts, and ensuring everyone is where they’re supposed to be.

If you opt to not have a full wedding planner, you should at least hire a “day-of coordinator.” This person will ensure everything runs smoothly, from set up to clean up.

Bride stylist

Enjoying Your Big Day!

Finally, the moment you’ve been waiting for is here. The day of your wedding has arrived, and everything is perfect. All that’s left to do is enjoy yourself!

“Make sure to take some time to savor the little moments, like seeing your partner for the first time or dancing with your parents. These are the memories you’ll cherish for a lifetime.”

Bride with groom outside

Phase Seven: Post-Wedding Activities

You’ve shaken a hundred hands, taken a thousand photos, and danced more than you ever thought possible. Finally, the wedding is over, but there are still a few things left to do on your checklist. But, don’t worry; these tasks are much simpler than planning the whole event!

Bride and groom fireworks

Making Sure Everyone Was Paid & Tipped

Your vendors worked hard to make your wedding day perfect, so make an effort to ensure they are adequately compensated. If you haven’t already, write out checks or collect cash to pay for services rendered. Now is also the opportunity to tip any staff members who went above and beyond.

Happy bride and groom cheersing

Leaving Reviews

Nowadays, couples rely heavily on online reviews when planning their weddings. So if you had a positive experience with your vendors, take a few minutes to leave a glowing review. It will help other couples in the future as they search for the perfect team to help them plan their big day.

Sending Thank You Notes For Gifts

Your wedding day is over, but the gifts keep coming! Show your appreciation by sending out thank you notes on time. Writing and sending them within two months of receiving the gift is best.

A handwritten note is always appreciated, but feel free to type them out if you’re short on time.

Enjoying The Honeymoon

The honeymoon is the last and perhaps most personal item on this wedding checklist—your chance to get away from it all and enjoy quality time with your new spouse. The sky’s the limit regarding honeymoon destination ideas, so pick a place that speaks to you as a couple.

You could opt for a romantic getaway to a foreign country, a secluded cabin in the woods, or even a road trip across America. Whatever you choose, make sure it’s something that will help you relax and bond with your new partner.


Get Started Today

If you’re currently engaged or thinking about getting married, now is the perfect time to start planning an idyllic wedding. Use this checklist as your guide, and you’ll be on your way to a stress-free event that you’ll remember for years.

Curated Events would be happy to assist you in making your vision a reality.

Since 1952, Curated Events has provided couples with planning assistance, expert advice, and high-quality rentals to make their wedding day perfect. Our experienced professionals will work closely with you to understand your unique vision and style.

Contact us today to learn more about our services and how we can help you create the wedding of your dreams.

Wedding Event Rental Guide

The Wedding Event Rental Guide

By Blog

Before the wedding bells can ring, there are a plethora of decisions to be made.

In fact, planning a wedding can prove to be one of the most overwhelming tasks a couple may ever face together. Where does one even begin with so many options and so much at stake?

Like everything else in life, it’s best to approach wedding planning one step at a time. Divide tasks set a budget, and prioritize the most critical elements of your special day. By the end, you’ll be ready to rent the perfect items to bring your dream wedding to life.

That’s where we come in! Curated Events has compiled a series of guides on wedding event rentals, covering everything from tents and tables to lighting and linen. We’ll break down the essentials and provide you with all the information you need to make informed decisions for your celebration.

The primary wedding essentials covered in these guides include:

Wedding Tent Rental For Outdoor Weddings

You’ve probably heard of “Wedding Season.” It refers to the time of year, typically between May and October, when outdoor weddings are most popular.

That’s because the weather tends to be more favorable for outdoor events during these months. Many couples opt to have their outdoor wedding in a tent.

Beautiful wedding venue marquee

“Not only does a tent provide shelter in the event of unexpected weather, but it also adds a unique and elegant touch to your special day. You can add personal flair by decorating the inside of the tent with flowers, lights, and other accents.”

Our wedding tent rental guide lays out all the necessary information to ensure your outdoor wedding is successful. From size and capacity to decoration and setup, learn about every aspect of tent rental.

Recommended Reading – Luxury Outdoor Wedding Tent Decoration Ideas

Wedding Chair Rental

You might be surprised to learn about the sheer number of chair options available for wedding rentals. Ghost chairs, Chiavari chairs, eternity chairs—the list goes on. And that’s not even mentioning the various materials (wood, metal, plastic) and colors to choose from. Each option presents a unique look and feel, so selecting suitable chairs for your wedding is crucial.

Outdoor wedding chairs at a wedding ceremony

You’ll need enough chairs for both the ceremony and reception, so it’s essential to consider the layout of your venue. Additionally, you’ll want to ensure enough space for guests to move comfortably.

In our wedding chair rental guide, we break down all of your options and provide tips for selecting the perfect seating for your guests. You’ll also have the chance to decorate your chairs with covers, sashes, and other accents to magnify the overall aesthetic of your wedding.

Recommended Reading – The Wedding Chair Rental Guide

Wedding Heating & Cooling Rental

“Whether you host your wedding indoors or outdoors, it’s important to consider the comfort of the attendees.”

Bride and groom standing underneath air conditioning

Temperature can make or break an event, and no one wants their guests to be sweating or shivering throughout the ceremony. Discover unique tips and tricks for keeping your guests comfortable in our wedding heating and cooling rental guide.

There are also dedicated pieces of equipment that can help maintain a comfortable temperature, such as fans and air conditioners. As for heating, options range from small space heaters to standing patio and tent heaters for outdoor weddings.

This guide covers all of your options for heating and cooling rental, ensuring that your guests enjoy the celebration to its fullest extent.

Recommended Reading – The Wedding Heating And Cooling Equipment Rental Guide

Wedding Lighting Rental

Lighting can completely change the overall mood and atmosphere of a wedding. For one, it can determine the type of photos that are captured. Your hired photographer can only do so much with their own lighting equipment, so it’s important to consider renting additional equipment.

Wedding hall with original chandeliers

“Lighting also sets the tone for your wedding. String lights and lanterns can create a whimsical, romantic feel, while spotlights can add a more dramatic touch. Ultimately, it all comes down to your personal preference and the wedding’s overall theme or aesthetic.”

Our wedding lighting rental guide covers all of your options, from LED uplighting to gobo monograms. We also review the costs and logistics of renting. Many factors, such as the size and layout of the venue, will determine the types and quantity of lighting you’ll need to rent.

Whatever your wedding vision may be, it will provide the necessary information for creating a beautifully lit celebration.

Recommended Reading – The Wedding Lighting Rental Guide

Wedding Linen Rental

Few decorations scream elegance quite like linens. These eye-catching tissues can add color, texture, and sophistication to any wedding reception.

“Tablecloths, napkins, chair covers—the options for linen rental are endless. You may also find them on the bride’s dress in the form of a veil or sash.”

Linen tablecloth and napkins on wedding table

Drapes and table runners can also enhance the overall aesthetic of your reception. And let’s not forget about linens for the buffet and dessert tables.

But with so many color and material options, choosing the best linens for your wedding can be overwhelming. Our wedding linen rental guide breaks down all of your choices, from satin to organza. They each have unique attributes in terms of look and feel, so you must learn how to mix and match the different options for the perfect combination.

We provide tips on coordinating linens with other aspects of your reception decor, size guidelines, and rental information.

Recommended Reading – The Wedding Linen Rental Guide

Wedding Lounge & Furniture Rental

The wedding lounge is an area for guests to relax, mingle, and take a break from dancing the night away. It’s recommended to provide comfortable seating for them to do so. But you might not want to invest in purchasing furniture for just one event. That’s where lounge and furniture rental comes in handy.

wedding lounge setup

Our wedding lounge & furniture rental guide covers all of your options, including couches, ottomans, and coffee tables. You’ll also find tips on styling the lounge area, such as incorporating unique decor pieces or providing entertainment resources. For example, a wedding stage or DJ setup will require additional lounge furniture.

“Signage is optional, but it can enhance the overall vibe of the lounge area. Finally, a bar is a must for most wedding lounges.”

Our guide gives you all the necessary information to create a functional and stylish wedding lounge for your guests to enjoy.

Recommended Reading – The Wedding Lounge And Furniture Rental Guide

Wedding Table Rental

Perhaps the most challenging part about wedding planning is determining the seating arrangement for your reception. The last thing you want is for guests to feel uncomfortable or left out during the celebration. Instead, you want to create an environment that fosters conversation and connection.

Elegant wedding breakfast setup

Our wedding table rental guide covers the types of tables available for rent, from round to long banquet tables. We also provide tips on properly arranging them to allow guests to mingle easily and converse with one another. Everyone will be comfortable eating the gourmet meals provided at their assigned seats.

Other factors to consider are the number and size of tables needed and everything you need to put on the tables, such as place settings and centerpieces. At last, we cover everything you need to know about table rentals and how to make the most of them for your wedding reception.

Recommended Reading – The Wedding Table Rental Guide

Wedding Tabletop And Tabletop Decor Rental

Simply throwing a tablecloth on a table is not enough to create an elegant and visually appealing wedding reception. Tabletop and tabletop decor rentals can add a touch of sophistication to your celebration.

“You’ll need fine china, glassware, silverware, and charger plates for the place settings. And don’t forget other tabletop decorations, such as centerpieces, candles, and menu cards.”

Elegant wedding dinner table decorations

The wedding tabletop and tabletop decor rental guide will help you navigate all these options. We provide tips on designing a cohesive look for your reception tables and incorporating thematic elements. You’ll also find tips on place-setting etiquette and rental information for all the necessary tabletop items.

While it may seem like a small detail, the right tabletop decor can make all the difference in creating a welcoming atmosphere for your wedding reception. It’s often one of the first things your guests will see as they search for their assigned seat, so make sure it’s memorable.

Recommended Reading – The Wedding Tabletop Decor Rental Guide

The Wedding Catering Rental Guide

Last but not least, let’s talk about the food. Weddings are all about celebrating the union of two people and sharing a meal with loved ones. Now that your tables are set up and decorated, it’s time to consider what will be served on them.

Beverages being served at a wedding reception

Depending on your menu, you may need to rent both front-of-house and back-of-house catering equipment. Front-of-house includes things like chafing dishes, serving utensils, and beverage dispensers. Back-of-house encompasses employee-centric items like cookware and storage containers.

Our wedding catering rental guide covers all the necessary equipment for a successful reception meal. We also provide tips on choosing the right catering equipment to ensure a smooth serving process for your guests. Lastly, you’ll find trending catering ideas, such as food trucks and cocktail carts, to make your wedding reception unique and unforgettable.

Recommended Reading – The Wedding Catering Equipment Guide

FAQs About Wedding Rental

1) Why is renting wedding equipment a better option than buying them?

Renting wedding items allows for more flexibility and can save money in the long run.

Buying tables and chairs means they will just take up space after the wedding. Additionally, renting allows you to access a wider variety of items than if you were to buy them yourself.

The items available for rent are hand-picked by industry professionals who are constantly updating and upgrading their inventory. That means you can access the latest trends and best-quality products without breaking the bank.

2) What is the process for renting wedding equipment?

The process for renting wedding equipment is generally the same, regardless of the item. First, you must identify the items and quantities needed for your wedding day. Then, you can browse the rental company’s website to view prices and availability. Be sure to book your rentals in advance to ensure they are available for your wedding date.

Finally, coordinate with the rental company for delivery and setup, as well as pick up and return after the wedding day. A rental contract comes with all this information, so read it thoroughly and ask any questions before signing.

3) How can I cut costs on a wedding reception venue rental?

If you’re still looking for the perfect reception venue, consider choosing one with the built-in features you’re looking for. For example, you’ll probably need a bar, stage, and dance floor, so prioritize venues that already have these amenities included.

You can also consider choosing a venue with outdoor space or an open layout to reduce decor costs. A blank canvas allows for more creativity and can save money in the long run.

4) When should I start booking rentals for my wedding?

It’s best to start booking rentals as soon as you have a solid idea of your wedding vision and guest count. Save-the-dates should typically be sent out six to eight months before the wedding, so you might want to start shopping around that time.

Once the formal invitations are sent out, about three months before the wedding, you’ll have a clear idea of what’s missing and can confirm all rental bookings. However, it’s always better to book early and make changes later than to wait until the last minute and risk not being able to secure what you need.

Wedding event purple decor color theme

The Wedding Decoration Rental Guide

By Blog

Congratulations on your engagement! Now that the big news is out, it’s time to start planning the details of your wedding. Budgeting is vital when planning a wedding and one area where you can save money is by renting your decorations.

Wedding event purple decor color theme

There are many benefits to renting your wedding decorations. For one, it’s more cost-effective than buying everything outright. You won’t have to worry about storing everything after the big day.

This blog post will give tips on decorating your wedding venue and share some style inspiration. We’ll also show you how to leverage the full power of wedding decoration rentals.

We’ll go over:

Essential Resources For Wedding Decorations

Wedding decorations come in various degrees of importance. Some are crucial to the overall look and feel of your wedding, while others are more optional. We highly recommend starting with our essential resources if you haven’t completed the basics.

Click on any of the links below to reach the corresponding resource:

Once you have a good handle on the essential rentals, you can start thinking about ways to add some personality to your wedding with accents.

All About Wedding Decoration Accents

Accents are defined as small finishing touches that add personality and style to your wedding. They are the perfect way to personalize your wedding without going overboard. There are many different types of accents you can use to decorate your wedding venue. Below, we’ll share some of our favorite ideas:


“Your guests will look very dapper in their suits and dresses as they pass by these mirrors. You can place them near the entrance of your venue or at strategic locations throughout the room.”

Vintage mirror with the bride and groom in the reflection on the wedding day

A couple of well-placed mirrors can help to brighten up a space. The mirror frames are also a great way to add personality to your wedding décor. You can choose from various styles, including ornate, gold-leafed frames or more modern, sleek ones.


Rugs are a great way to add warmth and personality to your wedding décor. They also help define different spaces within your venue, which can come in handy for a large wedding. Choose striking patterns to find the perfect rug for your wedding.

If you have an outdoor wedding, consider renting a few rugs to help keep your guests’ feet warm. You can also use them to create a path from the ceremony to the reception area.


For an outdoor wedding, consider renting umbrellas to keep your guests comfortable and dry. The umbrellas’ color and pattern can help tie your wedding décor together.

White and pink umbrellas at a wedding reception

“If you’re worried about the weather on your big day, renting umbrellas is a great way to be prepared. Plus, they make for some adorable photos.”


One of the most iconic wedding decoration staples is the mantel. It’s simple, elegant, and easy to decorate. You can use garlands, lights, or flowers to dress up your mantel. If you’re planning an outdoor wedding, consider using a mantel as part of your ceremony décor. It will add some height and style to your altar area.

Pink and white mantel at a wedding reception

If you have an indoor wedding, you can still use a mantel to decorate your reception area. Consider using it as a backdrop for your cake or sweetheart table. You can also use it to display photos of you and your spouse throughout the years.

Wood Barrels

Who doesn’t love a good wood barrel? They’re perfect for garden-themed weddings, so you can use them as part of your ceremony décor or line the aisle leading to your reception area. Wood barrels are also ideal for holding drinks like beer and cider. If you’re having a fall wedding, consider using them to display pumpkins or gourds.

Wooden barrel table decor at wedding reception

To get creative with your wood barrel decoration, consider using them as part of your centerpieces. Fill them with flowers or greenery for a rustic look. You can also use them to display photos or signage.


Columns are the way to go if you’re looking for a way to add height and drama to your wedding décor. You can use them to frame the entrance of your venue or as part of your ceremony altar area. Columns are also appropriate for dividing up an ample space, so they come in handy if you’re having a large wedding.


Decorated wedding table with candles and candle holders

“Nothing says romance like a few candles. Votive candles are trendy for weddings because they’re easy to transport and can be used in several ways.”

You can use them to line the aisle to your ceremony altar or as part of your centerpieces. You can also consider using lanterns instead of candles. They’ll provide some light and ambiance without being a fire hazard.

Religion-Specific Decor

If you’re having a religious ceremony, you may need to rent some specific décor items. For example, if you’re getting married in a Catholic church, you’ll need to rent candelabras. And if you’re having a Jewish ceremony, you’ll need a chuppah. Talk to your officiant about what décor items you’ll need to rent for your ceremony.

No matter what your religion, most pieces are beautiful and can be used to enhance your ceremony décor.


The arbor is a classic ceremony staple. It’s the perfect place to exchange vows or say your “I do’s.”

Decorated wedding arbor at wedding reception

Also called the wedding arch, you can decorate the arbor with flowers, greenery, or fabric. It automatically adds a point of interest to your ceremony décor. Most arbors are made of wood, but you can also find them in metal or plastic.

Tiki Torch

“For an outdoor wedding, consider using tiki torches to light up the night. They’ll keep the bugs away and add some ambiance to your reception area.”

If you’re having a luau-themed wedding, they’re a must-have décor item. If you’re worried about the wind, you can get tiki torches with stands. That way, you don’t have to worry about them tipping over.

Tiki torch at wedding ceremony

You can place tiki torches around your perimeter to light up the area or use them to line the aisle leading to your reception.


Finally, remember the podium. It’s a necessary item for your ceremony but can also be used as part of your reception décor. Please place it in a strategic location so that you can make announcements or introductions throughout the night. If you’re having a religious ceremony, it’s also an excellent place to put the Bible or other holy books.

Wedding Decoration Tips

You might be overly excited at the prospect of decorating your wedding venue. Still, it is essential to take a step back and think about what you want to achieve with your decoration.

It can be easy to get caught up in the moment and go overboard, so don’t rent everything you see without thinking about whether or not it will work well in your venue. Here are a few tips to get you started:

Stick To An Eclectic Theme

Elegant wedding decoration matching the wedding theme

“Your wedding decoration should complement the overall theme of your wedding.”

For example, if you’re having a modern wedding, you’ll want to use clean lines and simple décor. If you’re having a high-end classical wedding, you’ll want to use luxurious and sophisticated décor. And if you’re having a garden-themed wedding, you may want to use lots of greenery and flowers.

Choose The Main Color Scheme

After you’ve decided on an overall theme, it’s time to choose a color scheme. This scheme will be the foundation of your wedding décor. Choose two or three colors that complement each other and stick to them throughout your décor. Contrasting colors can also be used to create an eye-catching effect.

For example, if you’re having a summer wedding, you may want to use a pastel color scheme. If you’re having a winter wedding, you may want to use a jewel-tone color scheme.

Purple and white wedding color theme

“When it comes to wedding decoration, softer hues are usually best. They create a more romantic and dreamy atmosphere. Of course, you can use bolder colors if they fit your overall theme and color scheme. But if you’re unsure what colors to use, stick to softer hues like blush, ivory, and champagne.”

Flowers Aplenty

Beautiful floral wedding decoration around wedding cake

Symbolism is everything in interior design, and it’s no different when it comes to wedding decoration. Flowers are a crucial element in most weddings, so use them wisely. Red roses symbolize love and passion, while white roses symbolize purity and innocence. Pink roses symbolize gratitude and appreciation, but yellow roses signify joy and happiness.

Let your heart guide you when choosing the right flowers for your wedding.

Lighting Is Key

When you picture a wedding ceremony, it’s most likely sleek and shiny with a touch of gold. That’s because lighting is vital when setting the mood for a wedding.

Candles are always a good idea, but you can also use fairy lights, string lights, or lanterns to create a warm and inviting atmosphere.

Luxury wedding decoration with lucid lighting

“A chandelier is the holy grail of wedding ceremony lighting. If your venue has one, use it! But if not, don’t worry; there are plenty of other ways to light up your ceremony.”

Focus On Focal Points

When decorating your wedding venue, it’s important to create focal points. A focal point is an area of the room that you want to draw attention to. It could be the altar, the buffet table, or even the centerpieces. Whatever you choose, make sure it ties in with your overall theme and color scheme.

If you’re unsure where to start, think about what you want your guests to remember most about your wedding.

“Do you want people to remember the beautiful altar? The delicious food? The amazing centerpieces? Once you’ve decided on a focal point, design your decorations around it.”

Symmetry Is Your Friend

You’ll often hear wedding planners talk about lines and symmetry in wedding decoration. They’re two of the most critical elements in creating a beautiful and elegant wedding space.

When you’re decorating your venue, try to create symmetrical designs. That means the decorations on either side should be identical if you have an altar. If you’re using centerpieces, each table should have two or three identical centerpieces. And if you’re hanging decorations from the ceiling, ensure they’re evenly spaced.

“Creating symmetry in your wedding decoration will give the space a more polished and put-together look.”

Don’t Forget The Walls And Ceilings

When most people think about wedding decoration, they focus on the floor. But it’s important to remember that the walls and ceilings are just as important. After all, they’re the backdrop for your entire wedding!

If you have a blank canvas to work with, don’t be afraid to get creative. You can hang drapes, fabric, or even lights from the ceiling. And if you want to get really creative, you can paint murals or hang tapestries on the walls.

Beautiful wedding with wall and ceiling decor

How To Hire A Wedding Decor Rental Service

That’s it! You’re now officially a wedding decoration expert. But if you’re not the DIY type, don’t worry, there are plenty of wedding decor rental services out there that can help you create your dream wedding.

Here are the steps you need to follow to hire a wedding decor rental service:

Gather Your Top Choices

Start by researching wedding decor rental services in your area and make a list of your top three choices. Once you have your list, it’s time to start the interview process.

When you’re meeting with potential decor rental companies, there are a few key questions you should ask:

  • What is included in the rental price?
  • Are there any additional fees?
  • What is your policy on damage or loss?
  • Do you have insurance?
  • What is your cancellation policy?
  • What is the turnaround time for rentals?
  • Do you offer discounts for large orders?
  • Which styles do you specialize in?
  • What aspects of the planning can you help with?

Asking these questions also enables you to test their communication skills. After all, you’ll be working with them closely until your big day, so you want to ensure they’re responsive and easy to get along with.

Look At Portfolios

Your research phase should also include an inspection of portfolios. A good portfolio will show you a variety of different weddings that the company has decorated. It will also give you an idea of their style and what they’re capable of.

When looking at portfolios, pay attention to the things that are important to you. For example, if you want a specific type of decoration, make sure the company has experience with that. If you have a particular style in mind, look for weddings that have a similar aesthetic.

Request A Quote

After you’ve looked at portfolios and narrowed down your choices, it’s time to start requesting quotes. When you’re requesting a quote, make sure to be as specific as possible about your needs. The more information you can give the company, the more accurate their quote will be.

Once a company responds with an offer that aligns with your vision and budget, congratulations! You’ve found your decor rental company.

Curated Events: The Wedding Rental Experts

Hiring a decor rental company is the best way to remove wedding decoration stress. With our help, you can create a beautiful and elegant wedding space that you and your guests will remember for years to come.

With 70 years of experience in the event industry, Curated Events is the perfect choice for your wedding decoration needs. We offer a wide range of rental items, from drapes and fabric to lights and miscellaneous decor. And our team of event experts will work closely with you to ensure that your wedding vision becomes a reality.

Contact us today if you’re ready to start planning your dream wedding. We can’t wait to help you create lasting memories.