Rental

Feb 11

Event Tablecloth And Table Linen Style Guide

By Mary Kathryn McConaghy Blog

Just like guests, tables at important events are expected to dress for the occasion. Their presentation starts with table linens, which serve both a functional and an ornamental role. In this article, we’ll discuss event tablecloths and table linens, their available varieties, and how you should rent and set them for your event.

The Role Table Linen Plays In An Event

Table linen is defined as a fabric article used to either cover or keep a surface clean during a meal. Unlike your average dollar-store plastic sheet and cups, these items are made of materials such as cotton, linen, and nylon and can be reused many times.

While they’re first and foremost relied on to keep dining areas tidy, upscale events use table linens to embellish the atmosphere. You can easily take your event to the next level by choosing appropriate colors and patterns for the occasion.

Outdoor table with wedding cake

Exploring Types Of Table Linen

‘Table linen’ is a broad term that describes multiple items at an event dinner table. The following is a breakdown of the four main types and what purpose each serves.

Runners

Runners are a smaller version of a table line, generally 15-18” in widths. While they occupy the same place on the table, they usually only cover half of its surface – usually centered in the middle. They’re typically used to add a pop of color and texture to a table or to visually connect dining areas.

Runners can be made of the same materials as table linens, though they’re often made from more delicate fabric. They come in various shapes, colors, and designs like draping sheets but will always be narrower and longer than a full sheet.

Napkins

Napkins are a necessary item for any event that involves food. They are used to protect clothing from messy meals while also preventing table surfaces from getting stained. Depending on your chosen material and design, they are also a great way to introduce more colors or textures into your event.

Colored napkin at a dinner setting

Napkins come in various sizes and materials, from cotton to linen. Some napkins may be designed with a pattern or logo to add character to the setting. Larger, decorative napkins can be used for formal events, while smaller, plainer napkins are more appropriate for casual occasions.

Renting The Best Table Linen For Your Gathering

Table linen is a pivotal yet often overlooked element of event planning. In a culture where we’ve become so used to ‘setting and forgetting’, it can be easy to under appreciate these items’ value on a special occasion.

But there’s really a lot to be taken advantage of. Aside from their functional purpose of keeping dining spaces clean, table linens come in a wealth of varieties and options that make the possibilities of what you can do with them virtually infinite. From weddings and anniversaries to reunions, they can elevate any atmosphere and give guests a memorable experience.

Let’s look at the options you’ll have when renting table linen and how you can pick the best set for your event.

Consider Context

As you shop for table linen, the most important thing to consider is the type of event you’re hosting and its setting. Larger, more formal events like weddings and business gatherings will require greater sophistication, while smaller, casual get-togethers can settle for more plain options.

Be sure to also consider the available space and how many people will attend. A small coffee table might require a single placemat, while long tables require a combination of sheets and runners.

Different colorful linens

Choose The Right Material

Table linen comes in a range of materials, from cotton to silk. Depending on your event and budget, you’ll have to decide whether you want to go with a more durable option that can withstand frequent use or one designed to be more delicate and visually appealing.

For events expected to last a long time, it’s best to opt for materials that have good resistance to wear and tear. For those that involve a lot of food and drinks, materials like vinyl and leather are great for keeping spills and messes at bay.

Add Some Color

Table linen should be appreciated for the splash of color and personality it can bring to a room. Knowing what colors match your event theme and table settings ensures everything looks cohesive.

There are a variety of colors and patterns you can choose from to match the aesthetic of your event. If you want something more formal, classic colors like navy and white are always safe options. You can go with something bolder and more vibrant for casual events to create an eye-catching display.

Beautiful pink velvet tablecloth

How To Properly Set And Style Table Linen

Renting the individual pieces of table linen you’d like to use for your gathering is only half of the process. The other is planning how they should be arranged and styled.

While event planners should always have the final say, there are some general conventions people are expected to follow when setting their tables for a formal event. This section will explain the basics and what you should know when coordinating your table spreads.

Always Use A Tablecloth

While this may seem like a no-brainer, some people hesitate to commit to tablecloths. This is especially true in the case of events with wooden or glass furniture that can be quite a sight to behold on its own.

But it’s important to remember that tablecloths are the base layer of formal table dressing. Without them, guests will be left with an incomplete and somewhat unprofessional look that can detract from the overall experience. Not only that, but if your tables are truly special, tablecloths will add a layer of protection.

Layer On Placemats And Runners

Depending on the size of your tables, you may need to add placemats to the mix. These are ideal for keeping food and drinks away from the tablecloth, reducing the chances of staining or otherwise damaging it.

Runners are also popular for large tables, as they can draw attention to the center of the table by framing the centerpiece and other decorative elements. Just be sure to do it sparingly, as too many layers may oversoften your table’s surface.

Finishing Touches

When all the pieces of your table setting are in place, you can add the finishing touches, like silverware and fabric napkins. Be sure to consider the colors of your tablecloth, placemats, and runners when selecting them to make sure everything ties together.

Napkins can be styled in many ways, including a knot shape, or folded over the charger plate. You can also tie them with ribbons or place them inside a ring for added flair. Ultimately, it all comes down to the type of event you’re throwing and the impression you want to make on your guests.

Pink Tablecloth

Event planning is a multi-step process involving much decision-making and careful thought. Table linen is just one element of that process, but it can greatly impact the overall feel and aesthetic of your event. Hopefully, this guide has given you some insight into properly selecting and styling table linen for your next gathering. Good luck!

Feb 08

Love0

The Lighting Rental Guide for Your Corporate or Social Event

By Mary Kathryn McConaghy Blog

The right lighting is critical to creating a functional, beautiful space. Lighting can set the tone for any event, helping you to make it intimate and soothing or bright and full of life. Consider the wide range of lighting rental options available for your event.

Gold pendant chandelier hanging from the ceiling of a clear top tent

Types Of Event Lighting

Numerous types of event lighting are available. After gathering some information about how you plan to layout your event and the type of lighting each area needs, consider each of the following lighting options.

Market Lights

Marquee lit up at night

Market lighting specifically helps with lighting up structures, such as the building or perhaps a gazebo. It can help to make the outdoor spaces beautiful while showcasing the elegant look of a space. Use it indoors or outside.

Ellipsoidal Lighting

With the ability to use them as spotlights, ellipsoidal lighting is beneficial for a wide range of events when you want to put the focus on a specific person or area. This can be an excellent option for events with a speaker or performance.

Specialty Pendants or Chandeliers

This type of lighting makes the biggest impact! We offer a large variety of high end, specialty pendants and chandeliers. Shown below is our Black Iron & Rope chandelier.

Garden themed lighting

Uplighting

Uplights in front of blue curtains

Uplighting helps to focus light upwards. They can be used against a dark backdrop or positioned on a speaker. Use them on tables, too, to create more focus on one table over the other.

Laser

Laser lights are an excellent, dynamic component of lighting. They allow for bright, sometimes neon, lights to be used in a straight line across a room or wall. They can be paired with other light beams or used with a disco ball.

LED Lighting

Consider LED lighting when you want to add a significant amount of light to an event, such as to really brighten up an area. They can be used in a strobe pattern but also work well in a constant position.

Stage Lighting

If you plan to have a stage or any area in which you want a lot of lighting focus, stage lighting works well. Rent this type of lighting when you want to showcase an area.

Indoor Or Outdoor Event?

If you are planning to rent lighting for your event and the event will be outdoors, choose special lighting that can work within that environment. The weather is one of the most important factors in this.

You also need to think about the rental lighting needs in terms of how much space you wish to illuminate and, as a result, how many lights you need in that space. Also, consider:

Where you can plug them in and how much power will be needed?
How many will be necessary to fill the entire space?
Will a generator be necessary?
Where will you hang the lighting?
What type of spacing do you need?

Create a Lighting Plan

Now that you have a good idea of what your options are, it is time to create a lighting plan. Most types of corporate or informal events will require more than one type of lighting. That means you should consider things like the following:

Are there any areas where you need a specific focus, such as a stage, speaker, table, or other space?
Which areas of the event will need mood lighting based on the use of that space?
Do you need added lights on or over tables?
Are there projects being worked on that may require more extensive or brighter lighting?
What types of activities are better suited for dimmed light?

Once you have this determined, you will then need to choose from the above list of rental lights to determine which ones fit each need.

Determine the Necessary Equipment for Your Lighting

With an idea of what you need, now you need to determine how you will place lights throughout the space. Most of the time, this is where the lighting rental plan can become challenging. Consider the position of the lights within the room.

How will you power them?
If they need to be plugged in, are there enough outlets where you need to use them?
If they will hang from the ceiling, how will you make that possible?
Do you need lights that will focus downward, and if so, how will you mount these lights?
What can you do to minimize people tripping over cords?

Managing the Stage

If you have a stage or another area that you need to have a lot of light on, there are a few important aspects to consider about this process. You can use color or stage washes as a way to facilitate a better experience, for example.

This type of lighting helps to fill in the space with bright lights or colors. It helps to brighten up a display, too. Use them for highlighting areas. You can often use colors that fit your brand or even your logo to help them stand out.

Many times, spotlights are a critical component of stage lighting. They work well when focusing on a specific person or area. If you use spotlights, do so in a way that creates a positive look without overpowering the area. Consider using ambient lighting in the area around the stage. It is also possible to use lighting in the audience that is not distracting or pulls too much attention away from the stage.

Colored Lights Can Work Well

Another option for creating a spectacular event is to install colored event lights. These work well when you want to designate some areas as different from others.

For example, you may want to zone various areas of a training seminar in different colors or distinguish tables by color. This can be a great way to create interest in the room while also helping to encourage people to move from one section to the next, such as if they are completing numerous smaller training sessions.

Define The Goals Of Your Lighting

As you work through the rental plan to fit your needs, there are a few key things to keep in mind.

Use automated lighting to help minimize the number of steps you need to take to change the lighting scheme throughout the event.
Conventional fixtures in the space may also play a role in the lighting you need. Are there lights already present that could take away from your theme or look? That may require changes to the lighting scheme.
Be careful mixing LED and traditional lighting, as it can make spaces seem off-balance if you do not have a cohesive plan.
Décor lighting can add beautiful elements to the space. For example, globes on the table, perhaps with a corporate logo in them, can help to set the tone for the space.
Consider the property carefully. Some areas may have very high ceilings that require a different type of rigging or light positioning to ensure enough light is present.

Also, speak to the property owner or rent space provider. What are the restrictions on lighting or equipment? You may also want to learn about any electrical limitations on power access, especially when you need a significant amount of lighting on a stage or for strobe lights.

Lights And Your Equipment

Another important factor to consider when choosing lights for your event is the AV equipment that you will be using. Do you plan to run videos on a big screen? Perhaps you plan to have special effects at various points in the event. Consider any backline use. The key here is to consider the whole picture. Where do the lights need to be and what does the space need to look or function like? Then, create a lighting plan with the help of a lighting rental company like Curated Events that can provide you with the flexibility you need.

How Do You Light An Outdoor Event?

As you consider the plans for your event, you need to focus on the specific needs of outdoor space. For example, outdoor events do not always have a lot of access to power. Also, the amount of light you need will vary since there are no walls to “hold” the lighting in. That often means you need more powerful lights or, at the very least, you need to have a significant number of lights present.

Feb 07

Love0

How to measure tablecloth sizes for your event?

By Mary Kathryn McConaghy Blog

Dressing a table with a tablecloth for your event will help freshen it up. It can take time to get the right tablecloth size. Tablecloths help convey the level of service and theme at your event. They also create an inviting visual appeal and protect the tables.

Curated Events’ wide tablecloth or linen selection makes it easy to find a tablecloth that suits your tone and size. As experts, we will provide easy-to-follow steps for measuring tablecloth sizes. We will also list the standard tablecloth sizes. It will help ensure your table decoration is successful and beautiful!

Choosing the Right Tablecloth Size

Tablecloths have the power to make or break the image of your event. From kid-friendly tablecloths to five-star tablecloths for your five-star events, endless options exist. Tables are always available in different sizes. To get everything right, you have to get the tablecloth size right. Here are essential things to help you choose the right tablecloth size.

Take the Tables Measurements

When taking measurements of a square table, measure one side and use it for both the length and width. For rectangular tables, take measurements of the table’s width and length. All you need when measuring a round table is its diameter.

Determine the Drop Length

You will have to decide on your preferred drop length. Drop length refers to the length of the tablecloth hanging over each table’s sides. A lap-length tablecloth will be suitable if it has a casual look. A floor length will be ideal for an elegant tablecloth look.

Usually, the tablecloth drop length in a formal setup will be 15 inches. In a casual setup, the drop length will be 8 inches.

Find the Tablecloth Size

With the table width, length, and drop length, you can now get the right tablecloth size. If the table is of standard size, go for a standard drop length measuring 8 or 15 inches.

If you are shopping for a tablecloth for your oval table, you should go for oval tablecloths. Remember to factor in the dimensions you have.

Pair the Tablecloth with the Table Runner

Table runner refers to an extra dining linen piece highlighting the table center. You can place the table runner on the table itself or the tablecloth. Table runners help add depth and a pop of pattern and color to the tablescape.

The size of the table runner is up to you. It should never be longer than the tablecloth. We recommend you go for a table runner 12 inches shorter than the tablecloth length. Consider having a table runner hang 6 inches off the sides when using the runner on a bare table.

How to Measure Rectangular/Square Table Size

Accurate table measurements will help you find a tablecloth that fits your table. The ideal tablecloth size will vary in width, length, and the overhang you intend to have.

You must ensure the table surface is well prepared before measuring it. Clear any clutter from the table and set it up exactly as you will during the event. If the table is extendable, ensure you measure its full length if you use its entire length.

Focus on the table’s width and length for the rectangular or square tables when you are ready to go. Remember to note down your findings, as it will make calculations easier.

Some individuals prefer floor-length linen, while others opt for lap-length linen. The excess tablecloth that hangs on the table edge is known as the “drop.” Consider how much drop length you want after taking the tables’ measurements.

Outside tenting and tables

How to Measure Round Table

Round tables lack width and length. You will have to measure their diameter. Diameter refers to the length of a line passing from the circle’s center to its ends.

The angle of measurement is never an issue. All you need to do is ensure the line passes through the circle’s center. Note down the length to ensure you remember it.

Round Tables Tablecloth Sizes

Here are size guidelines for round tables for 2 to 12 people.

Most Popular:

72-inch table: Go for a 120-inch round tablecloth hanging on the floor, or a 90 inches square linen over a round table.

60-inch table: Go for a 120-inch round tablecloth that gets to the floor. You can also use a 90-inch square over a round tablecloth.

48-inch: Go for a 108-inch round tablecloth to get to the floor. A 54 inch square linen over the round tablecloth is also great.

Dinner tablecloth outside

Cabs

30-inch table: Go for a 90-inch round tablecloth touching the floor.

36-inch table: Go for a 96-inch round tablecloth that gets to the floor. You can also use a 120-inch round tablecloth with a tie or cuff.

Extra Sizes

42-inch table: Works best with a 108 inch round tablecloth.

54-inch table: Works best with a 120 inch round tablecloth.

66-inch table: Works best with a 132 inch round tablecloth.

90-inch by 96-inch table: Works best with a 132-inch round tablecloth.

Banquet Tables Tablecloth Sizes

Below are the tablecloth sizes you will need for the banquet tables for 4 to 8 people.

Rectangular Tables

72-inch by 30-inch table: Go for a 90 by 132 inches tablecloth hanging to the floor. A 90 by 156 inches tablecloth that you must tuck below the narrow ends is also great.

96-inch by 30-inch table: Go for a 90 by 156 inches tablecloth hanging to the floor.

King Table

8-inch by 48-inch table: Go for a 108 by 156 inches tablecloth that reaches the floor on all sides. You can also use a 90 by 156 inches overlapped tablecloth.

Highboy Tables Tablecloth Sizes

The Highboy Tables are small, measuring 42 inches high. It is a table for 2 to 4 people. The tablecloth sizes include:

30-inch round table: Go for a 120 inches round tablecloth. You can also use a 132-inch round tablecloth with a table cuff, chair tie, or sheath wrap at the cloth’s bottom half.

36-inch round table: Go for a 120 inches round tablecloth that gets to the floor. A 132-inch round tablecloth tied off with a table cuff or a chair tie can also work.

Tablecloth outside

Square Tables Tablecloth Sizes

The square tables are available in different sizes, suiting four to twelve people. Tablecloth sizes for the square tables include:

36-inch table: Suits a 96 inches round tablecloth touching the floor on the center sides. Also, use a 108 to 132 inches round tablecloth with a custom fit.

48-inch table: This will need a 108 inches round tablecloth touching the floor. You can also use a 120 to 132 inches round or customized tablecloth.

60-inch table: Suits a 120-inch square tablecloth that touches the floor. You can also use a 90 by 132 inches banquet tablecloth.

60-inch by 72-inch table: You will need a 132 inches tablecloth touching the floor. Also, use a 90 by 132 inches banquet tablecloth that overlaps up to the floor.

72-inch table: You will need a square tablecloth measuring 142 inches. You can also use a 132 inches round tablecloth that touches the floor. Another option is using a 90 by 132 inches tablecloth for a banquet that overlaps the floor.

Half Round Tablecloth Sizes

The half-round tables suit four to seven individuals. The right tablecloth sizes include:

60-inch table: a 120 by 132 inches round custom-fit tablecloth will fit. You can also use a 90-inch square tablecloth.

72-inch table: Use a 132-inch round custom-fit tablecloth. A 90-inch square tablecloth will also fit.

90-inch by 96-inch table: Use a 120×132-inch tablecloth. You can also use a 108 inch round tablecloth.

Serpentine Tables Tablecloths Size

Below are the tablecloth sizes you will need for the Serpentine Tables.

5-inch to 6-inch table: Use a 132-inch round tablecloth custom-fit. You can also use a 90-inch square tablecloth on round linen. Some people opt for a 72×120 inch tablecloth. 120×132 inch round tablecloth can also be an excellent fit.

7-inch to 8-inch table: Two 132-inch custom-fit round tablecloths will fit. You can also use two 90 inches square tablecloths. You can also use 120×132-inch round tablecloths, which are also fantastic.

9-inch to 10-inch table: Two 132-inch custom-fit round tablecloths will work well. Two 90 inches square tablecloths over linen will also be great. Another option is using a 120×132-inch round tablecloth.

12-inch table: Two 132 inches custom-fit round tablecloths will be great. Two 90 inches square tablecloths on round linen will also work. You can also use a 72×120-inch banquet tablecloth.

Inches to Centimeters Conversion

The tablecloths are always measured in inches. It is simple to convert inches to centimeters.

Multiply the inches by 2.54 to convert from inches to centimeters. You can also convert from centimeters to inches by dividing by 2.54. Most standard tablecloth sizes range from 50 to 120 inches on one side. You can always do the conversion by yourself.

For the sake of our readers, we have listed some tablecloth size conversions below:

Rectangle

52 inches by 70 inches tablecloth is 132.08 cm by 177.8 cm
60 inches by 84 inches tablecloth is 152.4 cm by 213.36 cm
60 inches by 144 inches tablecloth is 152.4 cm by 365.76 cm

Round

90 Inches is 228.6 cm
120 Inches is 304.8 cm
134 Inches is 340.36 cm

We have a creative, dedicated, and passionate staff at Curated Events. All our employees strive to make notable occasions unforgettable. All our tablecloths come in standard sizes. Our experienced team will always recommend tablecloth sizes based on the table.

You might also find our Table Diagram guide a useful resource!

Feb 05

Love0

How Many Plates do I Need for My Event?

By Mary Kathryn McConaghy Blog

Planning to host an exquisite event soon?

“There are some people who live in a dream world, and there are some who face reality, and then there are those who turn one into the other.”

-Douglas H. Everett

Stack of white dinner plates

Whether in a social or corporate setting, Curated Events can make your dream event a reality. However, determining the appropriate number of plates to buy or rent for a large gathering can take time and effort. But you don’t have to break a sweat, as we’ve got you covered.

This article provides all the guidelines for estimating the number of plates to have at your party.

How Many Plates Should I Order?

For most large gatherings, the rule of thumb is that the number of plates should be your total number of guests multiplied by three.

Stacks of plates with desserts

But there’s no one size fits all. You’ll want to satisfy all your guests, ensuring they have enough plates to serve their food.

Hence, you could have other factors to consider when determining the number of plates at your event. They include the following:

Your Guest List

The number of guests will determine the number of plates to rent or buy for your event. As stated earlier, it’s best to multiply the number of guests by three when estimating how many plates to order for your event.

But how do you know the exact number of attendees?

Firstly, how many invitees have confirmed their attendance? And will they all show up?

Woman writing a guest list

In many scenarios, guests confirm their attendance but don’t show up. And others might show up unexpectedly due to a change of plans.

So, it would be best to have an extra bunch of plates since you can’t tell the exact number of guests attending your event. Plus, you can stock a few more plates for uncertainties, such as plates breaking, unexpected guests, or kids.

The Event Type and Menu

Every event will call for a specific kind of food serving. For instance, guests expect full meals at a corporate dinner or wedding.

On the other hand, birthdays, baby showers, and cocktail parties involve a lot of snacks. Hence, depending on your food menu, you’ll have to estimate the number of plates. And you can let your guests have a separate plate for each dish.

For instance, guests can have three plates (dinnerware) at a formal corporate dinner. On the other hand, three appetizer plates (plus drinkware) would be ideal for each invitee at a cocktail party. Also, 2.5 dinner plates, two appetizer plates, and 1.5 dessert plates are preferable per guest for a buffet dinner.

Your Budget

The budget significantly determines what you’ll incorporate into your event. As such, the amount of money you’re willing to spend will determine how many plates to rent or buy.

Ceramic plates or China will be perfect if you plan to go all out and wow your guests with your exquisite tableware. However, the number of plates will also depend on the length of your guest list.

China dinner plates

Another option would be to rent ceramic plates. And you don’t have to go far. We have a vast collection of China patterns, premium-quality flatware, and plates to match your preferences and event style for hire at Curated Events.

However, you can also go for disposable plates if your guest list is over 200 and you want to avoid splurging, though it will definitely not make the same aesthetic impact.

How Many Plates do I Need for 100 Guests?

300 plates will be ideal for 100 guests if you want to be on the safe side.

Most event organizers advise clients to multiply their guest composition by three to get the necessary plate number. Therefore, 300 plates would be enough for 100 attendees. On the lower side, you can have at least 200 plates available at your event. But, this would only be applicable if your guests use the same plate for a second helping.

Hence, 200 plates for 100 guests wouldn’t work in a buffet or a stand-in party. That’s because guests usually use more than one plate, moving from one food bowl to another. And they might use different plates for their second serving.

How Many Extra Plates do I Need for a Buffet?

Order 10-20% extra plates for a buffet to ensure you have plenty of spares.

As mentioned earlier, guests use more than one plate during buffet parties. It would help to have extras to avoid scrambling on event day. Therefore, order at least 10 extra plates for every 100 guests. Or you can rent or buy 20 extra plates if you expect 200 people at your party.

In addition, events with buffets will have several dish options. Therefore, guests can serve multiple plates, depending on their food preferences. For instance, visitors can have three plates: an entree plate, a salad plate, and a bread plate.

Depending on your menu, visitors may require a soup (or pasta) bowl and a dessert plate.

How Many Plates for an Event with a Buffet for Around 250 People?

625 plates would be enough for 250 people at an event with a buffet.

A buffet and a large gathering call for many plates to avoid mishaps. Hence, you can multiply the number of guests by 2.5 to estimate how many plates to have at your event.

However, multiplying your guest list by three would be the safest option to factor in any unexpected scenarios.

For example, many event planners must include supporting personnel at events, including DJs and MCs. Therefore, it helps to have extra plates for these people.

In addition, consider what types of foods you’ll have at your party. For example, you can incorporate some dessert options into your food menu. And that means a guest might choose one or more dessert types, depending on the number of dessert bowls.

It takes a different formula to determine the precise value for dessert plates. For instance, you can use 1.75 dessert plates per person if you plan to serve more than one dessert. So, you’ll order 265 plates for 150 guests.

Final Thoughts

Determining the number of plate sets needed for an event might make you somewhat anxious, but you should err on the side of caution. First, estimate the number of guests expected to attend your party to be safe. Then, consider other factors, such as your budget and food menu. In addition, ensure you have enough serving dishes, platters, bowls, drinkware, and other utensils for all your guests.

FAQ

How Many Plates do I Need for My Wedding?

The goal when organizing a wedding reception is to have more than enough plates for everyone who will be there. Hence, you can prepare three times the number of plates as the composition of your guest list.

The formula for calculating how many plate sets you’ll need for a wedding reception is similar to other outdoor events. Hence, each visitor needs two dishes, one for the main entrée and the other for the side dish.

Wedding table setting outdoors

You can also have extra plates for soup and dessert—at least two plates for each visitor. Additionally, it’s essential to remember that if you’re offering alcohol, you must provide additional plates per table. And that’s because people prefer to eat more when free drinks are available.

I’m Expecting 50 Visitors; How many Plates do I Need?

For each guest, get two plates in addition to some extras. As a result, you need 120 plates for 50 visitors.

You should be willing to have extra plates on hand to avoid having insufficient plates on your special day. Multiplying the number of visitors by 1.75 will give you the anticipated number of plates to rent.

In addition, guests prefer to use more plates at an event, as they’ll pick a new plate and pick up a new one for each food serving. Plus, people tend to eat more if you serve alcoholic beverages at your party. Hence, it’s essential to provide extra plates to meet their needs.

Additionally, the quantity of plate sets might be more if you choose to serve dessert at your party. Hence, each guest can receive three plates for serving the dessert of choice. So, you should order 150 plates if you plan to host 50 people at your event.

How many Dessert Plates will I Require for My Event?

Two dessert plates per quest would be ideal in any event.

But you can have up to three plates serving more than two dessert types.

The number of dessert plates to order mainly depends on the number of guests and your dessert options. Therefore, the best way to estimate the number of dessert plates is to order enough extras to serve half the number of attendees.

For instance, you might have three desserts for your wedding reception. In this case, you can get three dessert plates for each guest. However, you can still get 50 extra dessert plates if you’re serving 100 guests.

Feb 02

Love0

Table setting with plates stacked on charger plates

What are charger plates used for at events?

By Mary Kathryn McConaghy Blog

What Are Charger Plates

Charger plates have names like underplate, service plate, or chop plates. Charger plates are large plates placed under the table setting to enhance the decor of the table setting. Charger plates add elegance to a meal when there are several courses served.

Gold rimmed Emma charger plate

Types Of Charger Plates

Charger plates come in several different materials:

Glass
Porcelain
Imitation Wood
Acrylic
Rattan
Stainless Steel

The type of charger plate used at an event depends on the aesthetic of the event. Remember that because one should not serve food on charger plates.

When To Use Wood Charger Plates

Wood charger plates work well when the aesthetic needs a more natural, organic feeling element or for an elegant outdoor event.

Wooden charger plate

When to Use Acrylic Charger Plates

Acrylic charger plates have many colors and designs, making them an excellent choice for multiple events. Acrylic charger plates are also more durable than plastic or glass charger plates. You can find acrylic charger plates in virtually any color or style, which is why many event planners and designers use acrylic charger plates.

Red and gold acrylic charger plate

When To Use Glass Charger Plates

Glass charger plates are elegant and add that extra touch of class to any place setting. The drawback to glass charger plates is that they are fragile. If glass charger plates are not treated with care, they will damage and break. Glass charger plates are often used for more high-class events like galas and charity fundraisers.

Glass patterned charge plate

When to Use Rattan Charger Plates

Ratan charger plates are generally used for a more organic or natural aesthetic. Rattan charger plates only aid the decor of the place setting. Ratan charger plates do not always protect the tablecloth or prevent spills. Rattan charger plates are more challenging to clean than other charger plates but are less expensive.

Rattan charger plate

When To Use Stainless Steel Charger Plates

Like acrylic charger plates, stainless steel charger plates come in many colors. Stainless steel charger plates are more durable than acrylic ones but are only sometimes as versatile. Stainless steel charger plates can also be more expensive than their acrylic counterparts.

Stainless steel charger plate

Do Charger Plates Replace Placemats

When using a charger, plate placemats are unnecessary. Charger plates add to the decor’s elegance and protect the tablecloth from being messed on or damaged. Even though placemats are unnecessary when using charger plates, one can still use placemats in conjunction with the charger plates if one chooses.

Where Did Charger Plates Originate

Charger plates have been used since at least the 19th century to enhance table settings. We see a reference to a charger in Biblical times, which makes one believe they may have been around longer than we have on record.

Charger Plate Standard Practice

In Europe, there is a different practice for using charger plates compared to the rest of the world. In Europe, charger plates are used as a base to place certain dishes on. Charger plates are mainly referred to as “service plates” in Europe and do not stay on the table when the main courses are served.

In Europe, the only time there is no underplate on the table, whether a charge plate or a warm underplate, is during dessert. After the starter and entree are served, the charger plates are removed and replaced with warm plates for the main dishes.

Later when the main course is finished, the warm plate is removed and not returned before the dessert is served.

Europe is the only country we are aware of that has this practice. Generally, charger plates are left untouched throughout the entire dinner or meal service.

What Are Charger Plates Used For At Events

Charger plates are mainly used to raise the standard of excellence of a dinner table setting. Their secondary process is to protect the tablecloth from spills and damage. Another purpose of charger plates is to protect your patrons from burning themselves on hot plates like the dishes that soup comes in.

Why You Should Use Charger Plates At Your Event

For an event to be classified as an elegant affair, it is essential to have a charger plate as part of the table setting. Charger plates take your decor to the next level by combining all the elements.

A charger plate helps give a place setting the finished look. If you’re at an elegant event and look at the table setting, you will notice that there is always a charger plate. A dinner setting looks complete with it.

How To Use A Charger Plate

A charger plate is placed on the tablecloth at each setting. The relevant plates and bowls are stacked on top of the charger plate. The cutlery is then placed on the outside of the charger plate. The napkin or serviette is often placed on top of the charger plate.

In most cultures, the charger plate will remain on the table in this position until the end of the dinner, unlike in Europe, where it is removed before the main dishes are served. If a placemat is present, the charger plate will be placed on top of the tablecloth, although in most cases, placemats are unnecessary if there is a charger plate.

Difference Between A Charger Plate And A Dinner Plate

Charger plates are generally larger than your typical dinner plate yet smaller than a serving platter. Depending on the material they were made from, charging plates are usually thinner than dinner plates and serving trays or platters.

Where Did Charger Plates Get Their Name

The charger plate is derived from an old English word, “charger.” This word was found in ancient Scottish and English texts, and it was used to describe how heavy objects were carried.

It came into play with charger plates when they placed a single plate or platter in the middle of the dining table in ancient times. Their dinner was placed on this plate, platter, or charger. Everyone around the table would grab their meal off the charger in the middle of the table, as that was standard practice.

As dinners became more elegant and sophisticated, the “charger” evolved into the charger plate that brings beauty to a dinner table.

Dinner Plates

Dinner plates come in many shapes: round, square, rectangular, and even triangular. A large dinner plate generally has a diameter between nine and thirteen inches. Dinner plates come in multiple colors; some are made from different materials.

One mainly finds dinner plates made from porcelain but also made from wood, bamboo, plastic, and possibly even less common materials. No matter the material, the critical factor is that the dinner plates are made from waterproof material.

Dinner Plate Origin

The dinner plate usually has a broad, flat surface, traditionally in a circle. Dinner plates have been seen in some form or another throughout history for thousands of years. The sizes of the containers increased when food became more readily available.

There was a period in Europe when plates were no longer used, and they used what was called “trencher plates.” Trencher plates were either made out of wood or bread.

The dinner plate as we know it today gained popularity in France in 1536, when Frances I of France was in power over the courts of France.

Disposable plates are a far more recent invention. Disposable plates were first seen in 1904. Disposable plates are made of either paper or plastic and are only designed to be used once before they are disposed of, as their name indicates.

Collectible Plates

Many people have adopted the culture of collecting plates. Most collectible plates have a picture or pattern that is either rare, one of a kind or has sentimental meaning. Some people collect leaves with the faces of famous people on them, like Elvis or members of the Beatles. Others collect plates with specific patterns from places like China.

Still, more people collect plates when traveling, as other people do with spoons. It is possible to find dishes with the names of different states, towns, or countries on them, and some people collect these as souvenirs.

Jan 02

Love0

How To Select The Correct Size Tent For Your Wedding

By Mary Kathryn McConaghy Blog

Planning a luxury wedding involves countless details—from booking the perfect venue to coordinating décor and managing vendors. Amid all the excitement, one crucial element often gets overlooked: what size tent do you need to create a comfortable, elegant setting for your guests?

Whether you’re planning a garden ceremony, a beachfront dinner, or a backyard reception, choosing the right tent size for your wedding can make all the difference. The right structure not only protects against unpredictable weather but also sets the tone for a beautifully styled event.

In this guide, you’ll discover everything you need to know about tent sizes for weddings—including how to choose the right dimensions for your guest count, layout tips, and expert recommendations for events hosting 100, 150, or even 200 guests.

Why Should You Consider A Luxury Wedding Tent?
How To Select The Correct Size Tent For Your Wedding
Common Tent Sizes You’ll Find
What Else Do You Need To Account For?
Where To Find A Tent Rental?
FAQ

Why Should You Consider A Luxury Wedding Tent?

First, ask yourself if a tent is necessary for your wedding. If your wedding is entirely indoors, you may not need a tent. However, renting a tent is essential if you’re hosting an outdoor wedding.

A tent offers your guests and yourself the perfect place to escape from unexpected weather. Nobody wants to see their expensive and chic attire destroyed by rain. Sure, umbrellas and ponchos are a great backup, but there’s something special about having a covered area for your wedding.

“A luxury tent can also make a common outdoor space extraordinary. Whether in the middle of a field or your backyard, you can create a magical setting for your special day with the right tent.”

Long marquee wedding tent

How To Select The Correct Size Tent For Your Wedding

The size is the most important factor in selecting the right tent for your wedding. You’ll want a large enough tent to fit all your guests and décor but not so big that it looks empty. You’ll have to take a few steps to calculate the correct size.

Venue Size

Before you search for a tent, you’ll have to measure the size of your venue. You’ll need to know exactly how much space you have to pick an appropriately sized tent. For instance, a backyard wedding may have less space than one at a public park.

Not all of it will be used when calculating the venue’s size. You’ll have to factor in any trees, poles, and other obstacles that could get in the way of your tent setup.

Plus, it would be best if you accounted for the entrance and exit areas, where your guests will enter and exit the tent. Work with your venue’s event manager- there is a strong likelihood they will know the maximum tent size the venue is able to accommodate.

Number Of Guests

Sailcloth wedding tent in a field

Your guest list should be finalized before you rent a tent. That way, you’ll have an accurate count of how many people you need to accommodate at your wedding. You should also consider how much space each of your guests will need.

“An average person needs approximately 6-10 square feet to stand in the tent comfortably, but you can adjust the number based on your situation.”

Different Types Of Tents

Large white wedding tent

Once you know the venue size and your guest count, it’s time to search for a tent. You’ll likely find different types of wedding tents. First, let’s look at frame tents and pole tents.

Frame tents have metal frames that hold the tent, whereas pole tents use center poles and guy ropes to stay erect. The main difference between these tents is that frame tents are more versatile. You don’t need to stake them into the ground, so they can be placed on various surfaces.

“However, many people like the look of pole tents, as they drape like a canopy. Plus, the center poles provide decorations for your event.”

There is also the choice between square and rectangular tents. This choice is purely aesthetic, with the only difference being the shape of your tent.

Wedding tent layout

Inside Layout

You’ll have to consider how the inside of your tent will be laid out. Your guests will likely sit at tables for dinner, so you should account for the space these tables will take up. The wedding party’s table will probably be bigger than the regular tables, so consider that too.

“Sketching the layout of your tent is a great way to visualize where everything will go. You can also use tape to create a mockup of the tent and ensure it fits within your venue.”

We’ll review the main things to account for in the inside layout below.

Weather Conditions

Also, consider the weather conditions when picking a tent size. If you’re expecting extreme heat in the summer, you’ll want a bigger tent with more air circulation. On the other hand, if there are strong winds in your area, you should consider staking the tent down for stability.

Do Some Math

The best way to ensure that you pick the right size tent for your wedding is to do some simple math. We recommend using square footage as the unit of measurement in your calculations. For example, if your dance floor is 15 feet by 15 feet, you can multiply the two measurements to get 225 square feet.

Repeat the steps above for all the areas inside your tent, including the dance floor, buffet tables, guest seating area, etc. Once you have a list of square footage measurements, add them to get your total amount of space needed.

Common Tent Sizes You’ll Find

Wedding tent set up on a lawn

Now that you have the total square footage needed for your tent, you can start looking for a model that fits your specifications. Here are some of the most common sizes:

20′ x 20′ (400 sq. ft.)
20′ x 30′ (600 sq. ft.)
20′ x 40′ (800 sq. ft.)
30′ x 30′ (900 sq. ft.)
30′ x 40′ (1200 sq. ft.)
30′ x 50′ (1500 sq. ft.)
40′ x 100′ (4000 sq. ft.)
80′ x 80′ (6400 sq. ft.)

And so on. We always recommend getting a tent at least 10% bigger than your total square footage measurement, as this will give you more flexibility in setting up the inside of your tent. You don’t want to jam all of your furniture in an overcrowded space!

Once you’ve calculated your total square footage needs, you can compare those numbers to standard rental tent sizes. Here’s a helpful guide showing common tent sizes based on guest count and event format:

Guest Count	Seating Style	Recommended Tent Size
50 guests	Cocktail	20′ x 30′ (600 sq. ft.)
50 guests	Seated Dinner	30′ x 30′ (900 sq. ft.)
100 guests	Cocktail	30′ x 40′ (1,200 sq. ft.)
100 guests	Seated + Dance Floor	40′ x 50′ (2,000 sq. ft.)
150 guests	Cocktail	40′ x 60′ (2,400 sq. ft.)
150 guests	Seated + Dance Floor	50′ x 60′ (3,000 sq. ft.)
200 guests	Cocktail	40′ x 80′ (3,200 sq. ft.)
200 guests	Seated + Dance Floor	60′ x 70′ (4,200 sq. ft.)

What Else Do You Need To Account For?

Now that you know how to select the correct size tent for your wedding, it’s time to start shopping! A tent is great, but it will only be a luxury wedding with the right decorations and furniture.

For a luxury wedding, you’ll likely need to rent:

Walls & Flooring

“For a truly luxurious look, you’ll want to ensure your tent looks like a room from the inside. You can do this by adding walls and flooring.”

The best way to create walls is with drapery or fabric backdrops. These come in many shapes and sizes, so be sure to pick one that will fit inside your tent perfectly. Different fabrics create different looks, so you can go for a modern or classic feel.

As for flooring, you don’t want your guest standing in grass or dirt. Instead, lay down an artificial flooring material. It will make the inside of the tent look more polished and luxurious. Remember that most ladies wear high heels, so make sure the flooring is hard enough to support them!

Elegant open air white marquee wedding tent

Bar

“A small portion of your tent layout should be dedicated to the bar area. This section should be big enough to serve your guests but not too big that it becomes an eyesore.”

When it comes to the bar itself, you want something stylish yet functional. You can go for a traditional wooden or metal one or find something more modern and unique.

Wedding bar in a sailcloth tent

There should be enough space around the bar for guests to mingle and keep their drinks. Bar stools are a great addition, as this will provide seating for those who only want to stand part of the time. However, they will require extra space, so think about that when planning your tent layout.

Stage

Optionally, you should also construct a stage. The multi-purpose stage can be used for speeches, performances, and other entertainment.

Dancefloor

Dancing is a must at any wedding, so you’ll need to make room for the dance floor. We recommend having the dance floor in an open area of your tent layout, as this will make it more visible and inviting. If you decide to not floor the entire tent, you should at least get a dance floor so there is a designated space for dancing!

“While it’s unlikely every guest will get up and dance simultaneously, you should still plan for enough space to accommodate many dancers.”

Lighting

Since you’ll be outdoors, you can’t depend on the same kind of lights you’d use in a regular room. Instead, you’ll need to invest in special lighting for the tent.

“You can choose something classic like string lights or lanterns, or mix up your décor with modern LED lights and colorful spotlights.”

Elegant wedding tent lighting

Whichever option you choose should be bright enough to light up the entire area. You can have dimmers or switches that allow different lighting settings, like a dim glow for dinner and brighter lights for dancing.

Tables & Chairs

Beautiful white wedding marquee tent

“Of course, most of your tent space will be dedicated to tables and chairs.”

For a luxury wedding, you can opt for special table settings like long banquet tables or round tables with cloth tablecloths.

As for the chairs, again, you’ll want something stylish yet comfortable. Curated Events has many chairs in various colors and styles to match your theme. You’ll find all the various table sizes with Curated Events, making it easy to include them in your calculations.

Air Conditioning/Heating

Finally, make sure your tent is comfortable. Depending on the season and location, that might mean adding air conditioning or heating units. Make sure that these are running before guests arrive so that everyone is cool/warm enough for the duration of the wedding!

“Standing units are the most common, but you can opt for air ducts and ceiling units.”

Where To Find A Tent Rental?

At Curated Events, we specialize in providing premium wedding tent rentals that elevate every aspect of your celebration. Our expert team works closely with each couple to ensure you not only get the perfect tent size—but also a seamless setup that complements your venue, guest count, and design vision.

From elegant frame tents to sweeping pole and sailcloth tents, we offer a wide range of styles and sizes to suit everything from intimate gatherings to grand receptions of 200 guests or more. And it doesn’t stop at the structure—we also supply everything you need inside your tent, including:

Stylish tables and chairs
Customized lighting and drapery
Flooring, staging, and dance floors
Climate control options (A/C or heating units)

At Curated Events, we’re committed to making your outdoor wedding feel as luxurious and polished as any indoor venue.

FAQs

1. How big a tent do you need for a 100-person wedding?

100pp cocktail: 30′ x 40′ or larger
100pp seated: 40′ x 40′ for a seated dinner tent or 40×50 or larger to include a dance floor.

2. What size tent do you need for 200 people at a wedding?

Starting at 40′ x 60′ for cocktail format up to 40′ x 100′ or 50′ x 80′ or larger for a full reception with dance floor.

3. What size tent for 150 guests?

For a seated dinner, aim for at least a 50′ x 60′ tent (3,000 sq. ft.). Add space if you’re including a dance floor or lounge area.

4. What size tent do you need for 200 guests?

Start with 40′ x 80′ (cocktail) or 60′ x 70′ (dinner + dance). Always consider extras like staging or buffet tables.

5. How do I calculate what size tent I need?

Add up square footage needed per guest (6–10 sq. ft.), tables, dance floors, bars, and then round up by at least 10% for comfort.

6. Do tent sizes for weddings include room for a dance floor?

Not always. Be sure to ask the rental company. A typical dance floor usually requires about 225–400 sq. ft. of additional space.

Oct 26

Love0

The Wedding Event Rental Guide

By Mary Kathryn McConaghy Blog

Before the wedding bells can ring, there are a plethora of decisions to be made.

In fact, planning a wedding can prove to be one of the most overwhelming tasks a couple may ever face together. Where does one even begin with so many options and so much at stake?

Like everything else in life, it’s best to approach wedding planning one step at a time. Divide tasks set a budget, and prioritize the most critical elements of your special day. By the end, you’ll be ready to rent the perfect items to bring your dream wedding to life.

That’s where we come in! Curated Events has compiled a series of guides on wedding event rentals, covering everything from tents and tables to lighting and linen. We’ll break down the essentials and provide you with all the information you need to make informed decisions for your celebration.

The primary wedding essentials covered in these guides include:

Wedding tent rental for outdoor weddings
Wedding chair rental
Wedding heating & cooling rental
Wedding lighting rental
Wedding linen rental
Wedding lounge & furniture rental
Wedding table rental
Wedding tabletop and tabletop decor rental
The wedding catering rental guide
FAQs

Wedding Tent Rental For Outdoor Weddings

You’ve probably heard of “Wedding Season.” It refers to the time of year, typically between May and October, when outdoor weddings are most popular.

That’s because the weather tends to be more favorable for outdoor events during these months. Many couples opt to have their outdoor wedding in a tent.

Beautiful wedding venue marquee

“Not only does a tent provide shelter in the event of unexpected weather, but it also adds a unique and elegant touch to your special day. You can add personal flair by decorating the inside of the tent with flowers, lights, and other accents.”

Our wedding tent rental guide lays out all the necessary information to ensure your outdoor wedding is successful. From size and capacity to decoration and setup, learn about every aspect of tent rental.

Recommended Reading – Luxury Outdoor Wedding Tent Decoration Ideas

Wedding Chair Rental

You might be surprised to learn about the sheer number of chair options available for wedding rentals. Ghost chairs, Chiavari chairs, eternity chairs—the list goes on. And that’s not even mentioning the various materials (wood, metal, plastic) and colors to choose from. Each option presents a unique look and feel, so selecting suitable chairs for your wedding is crucial.

Outdoor wedding chairs at a wedding ceremony

You’ll need enough chairs for both the ceremony and reception, so it’s essential to consider the layout of your venue. Additionally, you’ll want to ensure enough space for guests to move comfortably.

In our wedding chair rental guide, we break down all of your options and provide tips for selecting the perfect seating for your guests. You’ll also have the chance to decorate your chairs with covers, sashes, and other accents to magnify the overall aesthetic of your wedding.

Recommended Reading – The Wedding Chair Rental Guide

Wedding Heating & Cooling Rental

“Whether you host your wedding indoors or outdoors, it’s important to consider the comfort of the attendees.”

Bride and groom standing underneath air conditioning

Temperature can make or break an event, and no one wants their guests to be sweating or shivering throughout the ceremony. Discover unique tips and tricks for keeping your guests comfortable in our wedding heating and cooling rental guide.

There are also dedicated pieces of equipment that can help maintain a comfortable temperature, such as fans and air conditioners. As for heating, options range from small space heaters to standing patio and tent heaters for outdoor weddings.

This guide covers all of your options for heating and cooling rental, ensuring that your guests enjoy the celebration to its fullest extent.

Recommended Reading – The Wedding Heating And Cooling Equipment Rental Guide

Wedding Lighting Rental

Lighting can completely change the overall mood and atmosphere of a wedding. For one, it can determine the type of photos that are captured. Your hired photographer can only do so much with their own lighting equipment, so it’s important to consider renting additional equipment.

Wedding hall with original chandeliers

“Lighting also sets the tone for your wedding. String lights and lanterns can create a whimsical, romantic feel, while spotlights can add a more dramatic touch. Ultimately, it all comes down to your personal preference and the wedding’s overall theme or aesthetic.”

Our wedding lighting rental guide covers all of your options, from LED uplighting to gobo monograms. We also review the costs and logistics of renting. Many factors, such as the size and layout of the venue, will determine the types and quantity of lighting you’ll need to rent.

Whatever your wedding vision may be, it will provide the necessary information for creating a beautifully lit celebration.

Recommended Reading – The Wedding Lighting Rental Guide

Wedding Linen Rental

Few decorations scream elegance quite like linens. These eye-catching tissues can add color, texture, and sophistication to any wedding reception.

“Tablecloths, napkins, chair covers—the options for linen rental are endless. You may also find them on the bride’s dress in the form of a veil or sash.”

Linen tablecloth and napkins on wedding table

Drapes and table runners can also enhance the overall aesthetic of your reception. And let’s not forget about linens for the buffet and dessert tables.

But with so many color and material options, choosing the best linens for your wedding can be overwhelming. Our wedding linen rental guide breaks down all of your choices, from satin to organza. They each have unique attributes in terms of look and feel, so you must learn how to mix and match the different options for the perfect combination.

We provide tips on coordinating linens with other aspects of your reception decor, size guidelines, and rental information.

Recommended Reading – The Wedding Linen Rental Guide

Wedding Lounge & Furniture Rental

The wedding lounge is an area for guests to relax, mingle, and take a break from dancing the night away. It’s recommended to provide comfortable seating for them to do so. But you might not want to invest in purchasing furniture for just one event. That’s where lounge and furniture rental comes in handy.

wedding lounge setup

Our wedding lounge & furniture rental guide covers all of your options, including couches, ottomans, and coffee tables. You’ll also find tips on styling the lounge area, such as incorporating unique decor pieces or providing entertainment resources. For example, a wedding stage or DJ setup will require additional lounge furniture.

“Signage is optional, but it can enhance the overall vibe of the lounge area. Finally, a bar is a must for most wedding lounges.”

Our guide gives you all the necessary information to create a functional and stylish wedding lounge for your guests to enjoy.

Recommended Reading – The Wedding Lounge And Furniture Rental Guide

Wedding Table Rental

Perhaps the most challenging part about wedding planning is determining the seating arrangement for your reception. The last thing you want is for guests to feel uncomfortable or left out during the celebration. Instead, you want to create an environment that fosters conversation and connection.

Elegant wedding breakfast setup

Our wedding table rental guide covers the types of tables available for rent, from round to long banquet tables. We also provide tips on properly arranging them to allow guests to mingle easily and converse with one another. Everyone will be comfortable eating the gourmet meals provided at their assigned seats.

Other factors to consider are the number and size of tables needed and everything you need to put on the tables, such as place settings and centerpieces. At last, we cover everything you need to know about table rentals and how to make the most of them for your wedding reception.

Recommended Reading – The Wedding Table Rental Guide

Wedding Tabletop And Tabletop Decor Rental

Simply throwing a tablecloth on a table is not enough to create an elegant and visually appealing wedding reception. Tabletop and tabletop decor rentals can add a touch of sophistication to your celebration.

“You’ll need fine china, glassware, silverware, and charger plates for the place settings. And don’t forget other tabletop decorations, such as centerpieces, candles, and menu cards.”

Elegant wedding dinner table decorations

The wedding tabletop and tabletop decor rental guide will help you navigate all these options. We provide tips on designing a cohesive look for your reception tables and incorporating thematic elements. You’ll also find tips on place-setting etiquette and rental information for all the necessary tabletop items.

While it may seem like a small detail, the right tabletop decor can make all the difference in creating a welcoming atmosphere for your wedding reception. It’s often one of the first things your guests will see as they search for their assigned seat, so make sure it’s memorable.

Recommended Reading – The Wedding Tabletop Decor Rental Guide

The Wedding Catering Rental Guide

Last but not least, let’s talk about the food. Weddings are all about celebrating the union of two people and sharing a meal with loved ones. Now that your tables are set up and decorated, it’s time to consider what will be served on them.

Beverages being served at a wedding reception

Depending on your menu, you may need to rent both front-of-house and back-of-house catering equipment. Front-of-house includes things like chafing dishes, serving utensils, and beverage dispensers. Back-of-house encompasses employee-centric items like cookware and storage containers.

Our wedding catering rental guide covers all the necessary equipment for a successful reception meal. We also provide tips on choosing the right catering equipment to ensure a smooth serving process for your guests. Lastly, you’ll find trending catering ideas, such as food trucks and cocktail carts, to make your wedding reception unique and unforgettable.

Recommended Reading – The Wedding Catering Equipment Guide

FAQs About Wedding Rental

1) Why is renting wedding equipment a better option than buying them?

Renting wedding items allows for more flexibility and can save money in the long run.

Buying tables and chairs means they will just take up space after the wedding. Additionally, renting allows you to access a wider variety of items than if you were to buy them yourself.

The items available for rent are hand-picked by industry professionals who are constantly updating and upgrading their inventory. That means you can access the latest trends and best-quality products without breaking the bank.

2) What is the process for renting wedding equipment?

The process for renting wedding equipment is generally the same, regardless of the item. First, you must identify the items and quantities needed for your wedding day. Then, you can browse the rental company’s website to view prices and availability. Be sure to book your rentals in advance to ensure they are available for your wedding date.

Finally, coordinate with the rental company for delivery and setup, as well as pick up and return after the wedding day. A rental contract comes with all this information, so read it thoroughly and ask any questions before signing.

3) How can I cut costs on a wedding reception venue rental?

If you’re still looking for the perfect reception venue, consider choosing one with the built-in features you’re looking for. For example, you’ll probably need a bar, stage, and dance floor, so prioritize venues that already have these amenities included.

You can also consider choosing a venue with outdoor space or an open layout to reduce decor costs. A blank canvas allows for more creativity and can save money in the long run.

4) When should I start booking rentals for my wedding?

It’s best to start booking rentals as soon as you have a solid idea of your wedding vision and guest count. Save-the-dates should typically be sent out six to eight months before the wedding, so you might want to start shopping around that time.

Once the formal invitations are sent out, about three months before the wedding, you’ll have a clear idea of what’s missing and can confirm all rental bookings. However, it’s always better to book early and make changes later than to wait until the last minute and risk not being able to secure what you need.

Oct 23

Love0

The Wedding Decoration Rental Guide

By Mary Kathryn McConaghy Blog

Congratulations on your engagement! Now that the big news is out, it’s time to start planning the details of your wedding. Budgeting is vital when planning a wedding and one area where you can save money is by renting your decorations.

Wedding event purple decor color theme

There are many benefits to renting your wedding decorations. For one, it’s more cost-effective than buying everything outright. You won’t have to worry about storing everything after the big day.

This blog post will give tips on decorating your wedding venue and share some style inspiration. We’ll also show you how to leverage the full power of wedding decoration rentals.

We’ll go over:

Essential Resources For Wedding Decorations
All About Wedding Decoration Accents
Wedding Decoration Tips
How To Hire A Wedding Decor Rental Service

Essential Resources For Wedding Decorations

Wedding decorations come in various degrees of importance. Some are crucial to the overall look and feel of your wedding, while others are more optional. We highly recommend starting with our essential resources if you haven’t completed the basics.

Click on any of the links below to reach the corresponding resource:

Once you have a good handle on the essential rentals, you can start thinking about ways to add some personality to your wedding with accents.

All About Wedding Decoration Accents

Accents are defined as small finishing touches that add personality and style to your wedding. They are the perfect way to personalize your wedding without going overboard. There are many different types of accents you can use to decorate your wedding venue. Below, we’ll share some of our favorite ideas:

Mirrors

“Your guests will look very dapper in their suits and dresses as they pass by these mirrors. You can place them near the entrance of your venue or at strategic locations throughout the room.”

Vintage mirror with the bride and groom in the reflection on the wedding day

A couple of well-placed mirrors can help to brighten up a space. The mirror frames are also a great way to add personality to your wedding décor. You can choose from various styles, including ornate, gold-leafed frames or more modern, sleek ones.

Rugs

Rugs are a great way to add warmth and personality to your wedding décor. They also help define different spaces within your venue, which can come in handy for a large wedding. Choose striking patterns to find the perfect rug for your wedding.

If you have an outdoor wedding, consider renting a few rugs to help keep your guests’ feet warm. You can also use them to create a path from the ceremony to the reception area.

Umbrellas

For an outdoor wedding, consider renting umbrellas to keep your guests comfortable and dry. The umbrellas’ color and pattern can help tie your wedding décor together.

White and pink umbrellas at a wedding reception

“If you’re worried about the weather on your big day, renting umbrellas is a great way to be prepared. Plus, they make for some adorable photos.”

Mantel

One of the most iconic wedding decoration staples is the mantel. It’s simple, elegant, and easy to decorate. You can use garlands, lights, or flowers to dress up your mantel. If you’re planning an outdoor wedding, consider using a mantel as part of your ceremony décor. It will add some height and style to your altar area.

Pink and white mantel at a wedding reception

If you have an indoor wedding, you can still use a mantel to decorate your reception area. Consider using it as a backdrop for your cake or sweetheart table. You can also use it to display photos of you and your spouse throughout the years.

Wood Barrels

Who doesn’t love a good wood barrel? They’re perfect for garden-themed weddings, so you can use them as part of your ceremony décor or line the aisle leading to your reception area. Wood barrels are also ideal for holding drinks like beer and cider. If you’re having a fall wedding, consider using them to display pumpkins or gourds.

Wooden barrel table decor at wedding reception

To get creative with your wood barrel decoration, consider using them as part of your centerpieces. Fill them with flowers or greenery for a rustic look. You can also use them to display photos or signage.

Columns

Columns are the way to go if you’re looking for a way to add height and drama to your wedding décor. You can use them to frame the entrance of your venue or as part of your ceremony altar area. Columns are also appropriate for dividing up an ample space, so they come in handy if you’re having a large wedding.

Candles/Holders

Decorated wedding table with candles and candle holders

“Nothing says romance like a few candles. Votive candles are trendy for weddings because they’re easy to transport and can be used in several ways.”

You can use them to line the aisle to your ceremony altar or as part of your centerpieces. You can also consider using lanterns instead of candles. They’ll provide some light and ambiance without being a fire hazard.

Religion-Specific Decor

If you’re having a religious ceremony, you may need to rent some specific décor items. For example, if you’re getting married in a Catholic church, you’ll need to rent candelabras. And if you’re having a Jewish ceremony, you’ll need a chuppah. Talk to your officiant about what décor items you’ll need to rent for your ceremony.

No matter what your religion, most pieces are beautiful and can be used to enhance your ceremony décor.

Arbor

The arbor is a classic ceremony staple. It’s the perfect place to exchange vows or say your “I do’s.”

Decorated wedding arbor at wedding reception

Also called the wedding arch, you can decorate the arbor with flowers, greenery, or fabric. It automatically adds a point of interest to your ceremony décor. Most arbors are made of wood, but you can also find them in metal or plastic.

Tiki Torch

“For an outdoor wedding, consider using tiki torches to light up the night. They’ll keep the bugs away and add some ambiance to your reception area.”

If you’re having a luau-themed wedding, they’re a must-have décor item. If you’re worried about the wind, you can get tiki torches with stands. That way, you don’t have to worry about them tipping over.

Tiki torch at wedding ceremony

You can place tiki torches around your perimeter to light up the area or use them to line the aisle leading to your reception.

Podium

Finally, remember the podium. It’s a necessary item for your ceremony but can also be used as part of your reception décor. Please place it in a strategic location so that you can make announcements or introductions throughout the night. If you’re having a religious ceremony, it’s also an excellent place to put the Bible or other holy books.

Wedding Decoration Tips

You might be overly excited at the prospect of decorating your wedding venue. Still, it is essential to take a step back and think about what you want to achieve with your decoration.

It can be easy to get caught up in the moment and go overboard, so don’t rent everything you see without thinking about whether or not it will work well in your venue. Here are a few tips to get you started:

Stick To An Eclectic Theme

Elegant wedding decoration matching the wedding theme

“Your wedding decoration should complement the overall theme of your wedding.”

For example, if you’re having a modern wedding, you’ll want to use clean lines and simple décor. If you’re having a high-end classical wedding, you’ll want to use luxurious and sophisticated décor. And if you’re having a garden-themed wedding, you may want to use lots of greenery and flowers.

Choose The Main Color Scheme

After you’ve decided on an overall theme, it’s time to choose a color scheme. This scheme will be the foundation of your wedding décor. Choose two or three colors that complement each other and stick to them throughout your décor. Contrasting colors can also be used to create an eye-catching effect.

For example, if you’re having a summer wedding, you may want to use a pastel color scheme. If you’re having a winter wedding, you may want to use a jewel-tone color scheme.

Purple and white wedding color theme

“When it comes to wedding decoration, softer hues are usually best. They create a more romantic and dreamy atmosphere. Of course, you can use bolder colors if they fit your overall theme and color scheme. But if you’re unsure what colors to use, stick to softer hues like blush, ivory, and champagne.”

Flowers Aplenty

Beautiful floral wedding decoration around wedding cake

Symbolism is everything in interior design, and it’s no different when it comes to wedding decoration. Flowers are a crucial element in most weddings, so use them wisely. Red roses symbolize love and passion, while white roses symbolize purity and innocence. Pink roses symbolize gratitude and appreciation, but yellow roses signify joy and happiness.

Let your heart guide you when choosing the right flowers for your wedding.

Lighting Is Key

When you picture a wedding ceremony, it’s most likely sleek and shiny with a touch of gold. That’s because lighting is vital when setting the mood for a wedding.

Candles are always a good idea, but you can also use fairy lights, string lights, or lanterns to create a warm and inviting atmosphere.

Luxury wedding decoration with lucid lighting

“A chandelier is the holy grail of wedding ceremony lighting. If your venue has one, use it! But if not, don’t worry; there are plenty of other ways to light up your ceremony.”

Focus On Focal Points

When decorating your wedding venue, it’s important to create focal points. A focal point is an area of the room that you want to draw attention to. It could be the altar, the buffet table, or even the centerpieces. Whatever you choose, make sure it ties in with your overall theme and color scheme.

If you’re unsure where to start, think about what you want your guests to remember most about your wedding.

“Do you want people to remember the beautiful altar? The delicious food? The amazing centerpieces? Once you’ve decided on a focal point, design your decorations around it.”

Symmetry Is Your Friend

You’ll often hear wedding planners talk about lines and symmetry in wedding decoration. They’re two of the most critical elements in creating a beautiful and elegant wedding space.

When you’re decorating your venue, try to create symmetrical designs. That means the decorations on either side should be identical if you have an altar. If you’re using centerpieces, each table should have two or three identical centerpieces. And if you’re hanging decorations from the ceiling, ensure they’re evenly spaced.

“Creating symmetry in your wedding decoration will give the space a more polished and put-together look.”

Don’t Forget The Walls And Ceilings

When most people think about wedding decoration, they focus on the floor. But it’s important to remember that the walls and ceilings are just as important. After all, they’re the backdrop for your entire wedding!

If you have a blank canvas to work with, don’t be afraid to get creative. You can hang drapes, fabric, or even lights from the ceiling. And if you want to get really creative, you can paint murals or hang tapestries on the walls.

Beautiful wedding with wall and ceiling decor

How To Hire A Wedding Decor Rental Service

That’s it! You’re now officially a wedding decoration expert. But if you’re not the DIY type, don’t worry, there are plenty of wedding decor rental services out there that can help you create your dream wedding.

Here are the steps you need to follow to hire a wedding decor rental service:

Gather Your Top Choices

Start by researching wedding decor rental services in your area and make a list of your top three choices. Once you have your list, it’s time to start the interview process.

When you’re meeting with potential decor rental companies, there are a few key questions you should ask:

What is included in the rental price?
Are there any additional fees?
What is your policy on damage or loss?
Do you have insurance?
What is your cancellation policy?
What is the turnaround time for rentals?
Do you offer discounts for large orders?
Which styles do you specialize in?
What aspects of the planning can you help with?

Asking these questions also enables you to test their communication skills. After all, you’ll be working with them closely until your big day, so you want to ensure they’re responsive and easy to get along with.

Look At Portfolios

Your research phase should also include an inspection of portfolios. A good portfolio will show you a variety of different weddings that the company has decorated. It will also give you an idea of their style and what they’re capable of.

When looking at portfolios, pay attention to the things that are important to you. For example, if you want a specific type of decoration, make sure the company has experience with that. If you have a particular style in mind, look for weddings that have a similar aesthetic.

Request A Quote

After you’ve looked at portfolios and narrowed down your choices, it’s time to start requesting quotes. When you’re requesting a quote, make sure to be as specific as possible about your needs. The more information you can give the company, the more accurate their quote will be.

Once a company responds with an offer that aligns with your vision and budget, congratulations! You’ve found your decor rental company.

Curated Events: The Wedding Rental Experts

Hiring a decor rental company is the best way to remove wedding decoration stress. With our help, you can create a beautiful and elegant wedding space that you and your guests will remember for years to come.

With 70 years of experience in the event industry, Curated Events is the perfect choice for your wedding decoration needs. We offer a wide range of rental items, from drapes and fabric to lights and miscellaneous decor. And our team of event experts will work closely with you to ensure that your wedding vision becomes a reality.

Contact us today if you’re ready to start planning your dream wedding. We can’t wait to help you create lasting memories.

Oct 21

Love0

The Wedding Tabletop Decor Rental Guide

By Mary Kathryn McConaghy Blog

Weddings are a special occasion where every detail counts. So while you might fixate on the cake, dress, and invitations, it’s essential to remember the little things. You’ve taken care of picking a theme, choosing a venue, and choosing your color scheme—now it’s time to match them with the tables and table settings at your reception.

Luxurious wedding tabletop decoration

We’ve covered table rentals exhaustively in another guide, but in this one, we’ll focus specifically on wedding tabletop rentals. There are countless options for personalizing your reception tablescape, and we’ll walk you through the process step by step.

More specifically, this guide will cover the following:

Tabletop Essentials
Decorating Your Wedding Tabletop
How to Place Your Tabletop Settings
All About Renting Tabletop Items
Getting Started With Curated Events

Wedding Tabletop Decor Essentials

First, let’s go over the essential items you’ll need for your wedding tabletop rental. Once you have your tables and chairs, you can start thinking about the essentials for setting them. Some weddings are different, so consider your theme and catering needs before deciding.

Wedding China

China is a type of dishware made from fine porcelain. As the name suggests, this fancy option originated in China and replaced earthenware(pottery) as the preferred dishware in Europe. Today, it is a staple for formal events, including weddings. In addition, it adds a touch of elegance and sophistication to any tabletop setting.

White floral chine with rose cupcake decoration

Regarding your wedding china rental, you’ll want to consider the number of guest place settings needed and any specialty items for your menu.

“Do you want a salad plate or soup bowl in addition to dinner and dessert plates? Will you be serving tea or coffee after the meal? Make sure to consider all possible options before making your decision.”

Generally speaking, you should prepare for these items:

Soup bowl – A small bowl for soup or other liquid dishes.
Salad plate – A smaller plate for salads or appetizers.
Dinner plate – The main course plate. Usually larger than the salad plate.
Dessert plate – A tiny plate for desserts or bread.
Cup and saucer – For serving coffee or tea.
Butter dish – A unique dish for holding butter.
Sugar bowl and creamer – For serving sugar and cream for coffee or tea.

Fine china is the most popular wedding option, adding a luxurious touch. However, it can also be more expensive to rent and can break easily if not handled properly. Consider other options, such as bone china or stoneware, for a more budget-friendly choice that is still elegant and sophisticated.

Regardless of your choice, try to have coordinating sets for a cohesive and polished look. Mixing and matching different patterns and colors can be fun, but it can also look messy and unorganized on the tables.

Wedding Flatware

Flatware is an umbrella term for utensils used during meals, including forks, knives, and spoons. The flatware you choose should coordinate with your china and the type of meal served at your reception. In addition, it informs your guests of the proper way to eat their meal (i.e., a salad fork versus a dinner fork).

White and gold fine china

Flatware also adds to the overall aesthetic of your wedding tabletop. Consider a traditional set for a formal event, or mix it up with a sharp flatware design for a modern, trendy feel.

If you’re serving a plated meal, you’ll want to have enough sets for each guest. Discuss the menu with your caterer to determine the necessary flatware.

“During a traditional wedding, you usually need two types of forks (salad and dinner), two types of knives (dinner and meat), a soup spoon, and a dessert spoon. However, don’t be afraid to think outside the box with your flatware choices.”

Some couples decide to serve specialty dishes that require unique utensils, such as seafood forks or sushi chopsticks. Just make sure to provide all necessary flatware for your guests, and consider adding place cards explaining the purpose of each utensil.

You can rent silver and stainless steel flatware. Silver flatware adds a luxurious touch and can shine on your wedding day. However, it must be hand-washed as it can tarnish in a dishwasher. Stainless steel flatware is more budget-friendly and can withstand the dishwasher, but it may have a different look.

Naturally, you can never go wrong with gold flatware. Whether it’s just the accents or a fully gold set, it adds a sense of glamor to any wedding tabletop.

Remember to serve utensils for dishes such as salad or cake. These can also embellish the overall aesthetic and coordinate with your flatware. Tongs, serving spoons, and cake servers are all important to have on hand for a successful reception meal.

Wedding Glassware

The last essential component of your wedding tabletop rentals is glassware.

“All the dancing, cheering, and celebrating will make your guests thirsty, so have enough glasses for drinks. You might think it would be as simple as having one glass per person, but there are many different types of glasses to consider.”

For alcoholic drinks, each type of glass affects the taste and presentation. Wine glasses come in several shapes, each designed to enhance the flavor and aroma of a specific type of wine. For example, slender glasses with a narrow rim are best for white wines, while a larger bowl enhances red wines.

Wedding champagne flutes with sparkling wine

Champagne flutes add an elegant touch to any wedding toast, but they also preserve carbonation better than a regular wine glass. If you plan to serve mixed drinks, remember highball glasses for tall cocktails and old-fashioned glasses for whisky or bourbon on the rocks. Shot glasses are also necessary for any tequila or liquor shots.

Some of your guests may prefer non-alcoholic beverages. Make sure to have plenty of water glasses for hydrating throughout the night and glasses for juices and sodas. Have mugs available if you plan to serve coffee or tea during dessert.

As always, glassware comes in various styles and materials for you to choose from. You can use clear glass for a classic look or add color with tinted glassware. For an even bolder statement, try colored or etched designs.

Wedding Chargers

An optional but popular addition to wedding tabletops is charger plates. These large plates, typically made of metal or ceramic, sit underneath the dinner plate as a base for the table setting.

Golden plate wedding chargers

“Chargers can add texture and color to your tabletop design, but they also serve a practical purpose by retaining heat for the meal and protecting the table linen from spills.”

When selecting chargers, consider the overall theme and color scheme of your wedding. If you go simple with your china, chargers are your opportunity to add a pop of color or pattern to your table design. They can also be coordinated with other tabletop decors, such as napkin rings or centerpiece vases.

When it comes time to clear the tables at the end of the night, chargers can be removed and discarded rather than washed like china and glassware. Just make sure to have enough on hand for each table setting.

Decorating Your Wedding Tabletop

Now that you have all the essentials, it’s time to bring your wedding tabletop to life with decorative touches.

Start by selecting a color scheme or theme for your table design. It can tie in with the overall wedding color palette or have a distinct look. Next, consider coordinating linens, napkins, and chair covers to enhance the look.

Next, add visual interest with centerpiece arrangements or personal touches such as place cards and menu cards. Flowers are a classic choice for centerpieces, but get creative with your options.

You can also incorporate lanterns, candles, or even small potted plants. As for place settings, consider special touches such as monogrammed napkins or mini potted succulents as favors for each guest.

“Snack bowls or candy jars can also add a fun addition to the table, especially for cocktail hour. And don’t forget the small details, such as salt and pepper shakers or serving utensils for each dish. Finally, place a handwritten note or favorite quote at each setting for a more personal touch.”

Finally, remember ambient lighting. String lights and candles add a warm and romantic glow to your reception tables while enhancing the room’s overall atmosphere. Alternatively, you can use spotlights or uplighting to highlight specific table decor or centerpiece arrangements.

Wedding table decor with lighting

How To Place Your Tabletop Settings

An essential part of tying together the overall look of your wedding tabletops is the proper placement and spacing of each setting. Here are some simple tips for laying out your table settings:

Start with the dinner plate as the focal point of each setting, centered about one to two inches from the edge of the table.
Place the salad plate on top of the dinner plate, slightly offset to the left.
The knives and spoons for each course should be placed on the right side of the plate, with the blade facing inward. Place the fork on the left side, tines facing upward.
The order in which flatware is used during the meal should dictate its placement. Place the utensils for the first course furthest from the plate, and work your way in.
Dessert utensils, if needed, can be placed above the plate or brought out with the dessert course.
Glassware should be placed above the knives in order of use during the meal (water glass, white wine glass, red wine glass).
Napkins can be folded and placed either to the left or underneath the forks.

Wedding tabletop setting layout example

By following these guidelines and putting thought into your tabletop design, you can create a visually striking and cohesive look for your wedding reception.

All About Renting Tabletop Items

You may wonder how to acquire all these tabletop items for your wedding. The good news is that you have the option to rent rather than purchase everything outright.

Benefits Of Renting Wedding Tabletops

We recommend considering rental options for a few reasons. First, it can save you money in the long run. Buying all of the items for a single wedding can add up quickly, and they may not be something you have a use for afterward.
Renting also offers more flexibility and variety in terms of available items and styles. You can choose various options to fit your specific vision and wedding theme. Plus, the rental company will handle the delivery and pickup of the items, making the process much easier for you.

Finding A Wedding Rental Company

Finding a rental company is as simple as a quick internet search or asking for recommendations from recently married friends or family members. Ideally, you should have access to a portfolio or inventory photos to see the types of items they offer.

Pricing And Budgeting

When budgeting for your wedding tabletop rentals, consider each item’s cost and additional fees, such as delivery and setup. Budget for more than one unit per guest because there is always a risk of breakage or loss. And remember any rental deposit fees, which may be refundable if the items are returned in good condition.

Finally, ask about return policies and damage fees. These details can significantly impact your overall expenses, so ensure you are fully informed before signing any contracts.

Get Started With Curated Events

With over 65 collections of china in classic and artistic styles, Curated Events has everything you need for a beautiful wedding tabletop design. We offer flatware, glassware, charger plates, and more to create the perfect setting for your special day.

Oct 19

Love0

Pink and violet decorated wedding tables

The Wedding Table Rental Guide

By Mary Kathryn McConaghy Blog

You’ve probably pictured the scene in your head a million times. The day of your wedding has arrived, and your loved ones flock to the reception to celebrate your marriage. The room is decorated beautifully, and the people are dressed to impress. But there’s one thing you should never neglect—the tables!

Choosing the right wedding table rental company is essential when planning a luxury wedding.

There are many factors to consider, from the style of the tables to the budget. This guide will take you through everything you need to know about wedding table rentals.

Pink and violet decorated wedding tables

We’ll go over:

Table Shapes For Weddings
What Do You Need To Get With Tables
Table Management And Seating Arrangements
Table Rental Essentials

Table Shapes For Weddings

One of the first things you need to decide is the shape of the tables. This decision will depend on the size and layout of the venue, as well as your personal preference. We’ll go over these details in depth later on, but here’s a quick overview of the different table shapes you can choose from.

Rectangular/Square Tables

Long rectangular wedding table

The traditional banquet table, rectangular or square, is the most popular choice for weddings. They can seat anywhere from four to 20+ people, making them perfect for large groups. They provide plenty of space for guests to spread out, and they’re easy to set up in various layouts.

“As for the look, they’ll bring a classic and sophisticated feel to your wedding.”

You can mix square and rectangular tables to optimize your seating arrangements. One thing to note about rectangular tables is that people will only have two neighbors so they can feel a little more isolated. Consider round tables instead if you’re looking for a more intimate setting.

Round Wedding Tables

Round tables are another popular option for weddings—for a good reason! They encourage conversation and provide more mingling opportunities than rectangular tables. They also take up less space, so they’re ideal for smaller venues.

“Round tables have a more romantic feel than rectangular tables, making them perfect for couples who want their wedding to exude elegance.”

Decorated round wedding tables

Regarding the number of guests, you can seat anywhere from four to ten people at a round table. That said, six to eight is generally the sweet spot. Any more than that, and people will start to feel cramped.

The main downside of round tables relates to viewpoints. Since everyone faces each other, it can be difficult for some guests to see the stage or dance floor. If you’re worried about this, you can always mix rectangular and round tables to give everyone a good view.

Half-moon Wedding Tables

If you want the best of both worlds, consider half-moon tables. These rectangular tables have been cut in half to create a semicircle shape. They provide the benefits of both rectangular and round tables—plenty of space and good conversation flow.

Due to the half size, these tables can seat fewer people than rectangular tables (anywhere from two to four), so they work best for smaller weddings.

Bistro Wedding Tables

Tall bistro wedding tables

Also dubbed “cocktail tables,” bistro tables are small, round tables perfect for hors d’oeuvres and cocktails. They’re not meant for dining, so don’t plan on using them for your sit-down dinner.

They stand on pedestals or short legs, and they come in a variety of heights. The most popular choice is 30 inches (76 cm), but you can also find them at 42 inches (107 cm). Many people like to use them outdoors since they have a more casual feel. That said, you can use them indoors as well.

Specialty Wedding Tables

In addition to the standard table shapes, you can choose from a few specialty tables. These are usually much more sturdy and can accommodate more people.

For example, farm tables are known for their old-school charm. They’re usually made from reclaimed wood and have a chunky, rough-hewn look. They are pretty heavy, so make sure your venue can accommodate them.

“From Chestnut to Golden Oak, there are many different wood stains and finishes to choose from.”

Specialty long wooden wedding table

Another option is a banquette, a long bench that runs along the wall. It’s perfect for larger groups since it can accommodate more people than a standard table. It only provides a little space for guests to move around, so it’s not ideal if you’re looking for a more mingling atmosphere.

Serpentine Tables

Serpentine tables are a more modern take on the classic banquet table. The idea is to take a bunch of these small, curved tables and put them together to create one long table. The result is a more free, organic shape that looks amazing in photos. The most popular one looks like a snake!

“The cool thing about these tables is that you aren’t restricted to any particular seating arrangement. You can put as many or as few chairs as you want and arrange the tables however you please. Use your imagination and go crazy with it!”

Arranging your tables like this allows the room to flow more freely and enables you to use every inch of space. That said, finding enough identical tables to make this work can be challenging unless you rent them from a company specializing in this type of table.

What Do You Need To Get With Tables?

Tables are neat, but they won’t bring the magic to your wedding alone. You’ll need a few other things to make your tables complete.

Chairs

Unless you plan on having a standing-room-only reception, you will need chairs. The most popular option for wedding receptions is the folding chair. They’re plentiful, easy to transport, and easy to decorate. Chivari chairs are a more upscale option, traditionally made from wood with a padded seat.

White wedding chairs with light green ribbons

“If you want something unique, you can look for specialty chairs, like ghost chairs or benches. These can all be decorated with covers or sashes to match your wedding’s theme and colors.”

When choosing chairs, remember that you’ll need one for each guest, plus a few extras in case some get damaged or dirty. It’s better to have too many than not enough!

Linen

Linens are a must for any wedding table. They add color, texture, and pattern to your tables and can completely transform your reception space’s look. The most popular choice is a tablecloth, which covers the entire table. You can also use runners, which are placed down the center of the table, or overlay cloths, which are placed over a tablecloth for extra color and pizzazz.

Wedding table with white linen and brown runner

As for material, there are countless fabrics to choose from.

“You can read our complete guide on linen fabrics to learn more, but some of the most popular choices for wedding linens are organza, cotton, and satin. Add embroidery or sequins to personalize your linens, or keep it simple with a solid color. The sky’s the limit!”

Remember napkins! They’re usually made from the same fabric as the tablecloth or runner. Creatively fold them to add a fun twist to your tablescape.

Tabletop Decor

“The finishing touches on your tables will make them stand out. Tabletop decor includes things like centerpieces, place cards, and chargers. These small details create a harmonious look, so choose wisely!”

Centerpieces are the most critical part of your tabletop decor. They should be eye-catching and in line with your wedding’s theme. Flowers are always popular, but you can get creative with lanterns, candles, vases, and more.

Wedding table with beautiful tabletop decor

Place cards to let your guests know where they’re supposed to sit and can also double as favors. Get creative with the design, or keep it simple with a classic Escort Card.

Chargers are placed under each plate; they’re a great way to add color and pattern to your tables. You can find chargers in every color imaginable, so choose something that matches your wedding’s palette. Gold and silver are always popular choices, but be bold and think outside the box!

Table Management And Seating Arrangements

If you’re currently in the planning phase of your wedding, it’s time to start thinking about how you want to arrange your tables. To help you out, we’ve made a checklist of everything you need to consider.

Analyze Your Venue

Before you can start planning your table arrangements, you must analyze your venue. Are you hosting an indoor or outdoor reception? How many guests will be attending? What is the layout of the space? You’re only working with a limited amount of space, so making the most of it is essential.

Decide On Table Shapes

Once you’ve considered your venue, it’s time to start thinking about table shapes. The most popular choices for wedding receptions are round, square, and rectangular tables. Serpentine tables are also growing in popularity, and nothing’s stopping you from mixing table shapes to create a striking look.

Place The Bridal Table

The bridal table is usually the focal point of the reception, so it’s crucial to choose a prime location. If you’re hosting an indoor reception, you can place the bridal table in front of a window or near the dance floor. If you’re hosting an outdoor reception, place it under a gazebo or in front of the ceremony altar.

As for the actual table, most couples choose a forward-facing table so they can see all of their guests.

“A U-shaped table is ideal, as it allows the bride and groom to sit in the middle with their bridal party on either side.”

Seat Your Friends And Family Close

The first step in seating your guests is to place your friends and family at tables near the bridal table. This measure will ensure they feel like VIPs and make things easier for you on the wedding day.

Place Other Guests In Groups

After you’ve seated your friends and family; it’s time to start thinking about other guests. If you have mutual friends, try placing them at the same table. It will allow them to catch up and make things fun for everyone!

Try to group them jointly if you’re inviting co-workers or business associates. They might not know each other very well, but they’ll have something in common to talk about. Kids can also be grouped at a table since they’ll probably have a blast sitting with others their age.

“One controversial topic is whether or not to seat single guests together. On the one hand, it might be nice for them to have potential partners to meet. On the other hand, they might feel like they’re being penalized for being single. Ultimately, the decision is up to you!”

Make A Seating Chart

Wedding table seating chart

During your deliberation process, remember to create a seating chart. A seating chart is a map of your reception and will help you track where everyone is supposed to sit. This system will allow you to track who is sitting where and make things easier for your wedding planner.

There are plenty of digital solutions for seating charts, or you can always make your chart with a pen and paper.

Create Signage

Finally, don’t forget to create signage for your tables. This task is usually delegated to the wedding planner, but it’s still something you need to think about. You’ll need to come up with creative table names, and you’ll also need to find a way to display those names.

“The signage should be prominent and visible, so your guests can easily find their seats.”

If you’re looking for a unique way to display your table names, try using pictures or decorations. You can also use Escort Cards, or Place Cards, which are small cards that list the guest’s name and table number. You can place them on a table near the entrance, or they can be handed out to guests as they arrive.

Wedding seating cards

Table Rentals With Curated Events

When it comes to wedding tables, there are many things to consider. But with some planning, you can create a seating arrangement that will make your reception perfect! Renting your tables is the logical solution to save you time and money.

If you’re planning a luxury wedding, you’ll need to find a table rental company that can provide high-end furniture. Curated is the premier provider of luxury event rentals, and we have everything you need to make your dream wedding come true. Our team can help you find the perfect items for your big day, from tables to linens.

Visit our website or contact us today to learn more about our table rental services!

The Role Table Linen Plays In An Event

Exploring Types Of Table Linen

Runners

Napkins

Renting The Best Table Linen For Your Gathering

Consider Context

Choose The Right Material

Add Some Color

How To Properly Set And Style Table Linen

Always Use A Tablecloth

Layer On Placemats And Runners

Finishing Touches

Types Of Event Lighting

Market Lights

Ellipsoidal Lighting

Specialty Pendants or Chandeliers

Uplighting

Laser

LED Lighting

Stage Lighting

Indoor Or Outdoor Event?

Create a Lighting Plan

Determine the Necessary Equipment for Your Lighting

Managing the Stage

Colored Lights Can Work Well

Define The Goals Of Your Lighting

Lights And Your Equipment

How Do You Light An Outdoor Event?

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Choosing the Right Tablecloth Size

Take the Tables Measurements

Determine the Drop Length

Find the Tablecloth Size

Pair the Tablecloth with the Table Runner

How to Measure Rectangular/Square Table Size

How to Measure Round Table

Round Tables Tablecloth Sizes

Most Popular:

Cabs

Extra Sizes

Banquet Tables Tablecloth Sizes

Rectangular Tables

King Table

Highboy Tables Tablecloth Sizes

Square Tables Tablecloth Sizes

Half Round Tablecloth Sizes

Serpentine Tables Tablecloths Size

How Many Plates Should I Order?

Your Guest List

The Event Type and Menu

Your Budget

How Many Plates do I Need for 100 Guests?

How Many Extra Plates do I Need for a Buffet?

How Many Plates for an Event with a Buffet for Around 250 People?

Final Thoughts

FAQ

How Many Plates do I Need for My Wedding?

I’m Expecting 50 Visitors; How many Plates do I Need?

How many Dessert Plates will I Require for My Event?

What Are Charger Plates

Types Of Charger Plates

Charger plates come in several different materials:

When To Use Wood Charger Plates

When to Use Acrylic Charger Plates

When To Use Glass Charger Plates

When to Use Rattan Charger Plates

When To Use Stainless Steel Charger Plates

Do Charger Plates Replace Placemats

Where Did Charger Plates Originate

Charger Plate Standard Practice

What Are Charger Plates Used For At Events

Why You Should Use Charger Plates At Your Event

How To Use A Charger Plate

Difference Between A Charger Plate And A Dinner Plate

Where Did Charger Plates Get Their Name

Dinner Plates

Dinner Plate Origin

Collectible Plates