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Before the wedding bells can ring, there are a plethora of decisions to be made.

In fact, planning a wedding can prove to be one of the most overwhelming tasks a couple may ever face together. Where does one even begin with so many options and so much at stake?

Like everything else in life, it’s best to approach wedding planning one step at a time. Divide tasks set a budget, and prioritize the most critical elements of your special day. By the end, you’ll be ready to rent the perfect items to bring your dream wedding to life.

That’s where we come in! Curated Events has compiled a series of guides on wedding event rentals, covering everything from tents and tables to lighting and linen. We’ll break down the essentials and provide you with all the information you need to make informed decisions for your celebration.

The primary wedding essentials covered in these guides include:

Wedding Tent Rental For Outdoor Weddings

You’ve probably heard of “Wedding Season.” It refers to the time of year, typically between May and October, when outdoor weddings are most popular.

That’s because the weather tends to be more favorable for outdoor events during these months. Many couples opt to have their outdoor wedding in a tent.

Beautiful wedding venue marquee

“Not only does a tent provide shelter in the event of unexpected weather, but it also adds a unique and elegant touch to your special day. You can add personal flair by decorating the inside of the tent with flowers, lights, and other accents.”

Our wedding tent rental guide lays out all the necessary information to ensure your outdoor wedding is successful. From size and capacity to decoration and setup, learn about every aspect of tent rental.

Recommended Reading – Luxury Outdoor Wedding Tent Decoration Ideas

Wedding Chair Rental

You might be surprised to learn about the sheer number of chair options available for wedding rentals. Ghost chairs, Chiavari chairs, eternity chairs—the list goes on. And that’s not even mentioning the various materials (wood, metal, plastic) and colors to choose from. Each option presents a unique look and feel, so selecting suitable chairs for your wedding is crucial.

Outdoor wedding chairs at a wedding ceremony

You’ll need enough chairs for both the ceremony and reception, so it’s essential to consider the layout of your venue. Additionally, you’ll want to ensure enough space for guests to move comfortably.

In our wedding chair rental guide, we break down all of your options and provide tips for selecting the perfect seating for your guests. You’ll also have the chance to decorate your chairs with covers, sashes, and other accents to magnify the overall aesthetic of your wedding.

Recommended Reading – The Wedding Chair Rental Guide

Wedding Heating & Cooling Rental

“Whether you host your wedding indoors or outdoors, it’s important to consider the comfort of the attendees.”

Bride and groom standing underneath air conditioning

Temperature can make or break an event, and no one wants their guests to be sweating or shivering throughout the ceremony. Discover unique tips and tricks for keeping your guests comfortable in our wedding heating and cooling rental guide.

There are also dedicated pieces of equipment that can help maintain a comfortable temperature, such as fans and air conditioners. As for heating, options range from small space heaters to standing patio and tent heaters for outdoor weddings.

This guide covers all of your options for heating and cooling rental, ensuring that your guests enjoy the celebration to its fullest extent.

Recommended Reading – The Wedding Heating And Cooling Equipment Rental Guide

Wedding Lighting Rental

Lighting can completely change the overall mood and atmosphere of a wedding. For one, it can determine the type of photos that are captured. Your hired photographer can only do so much with their own lighting equipment, so it’s important to consider renting additional equipment.

Wedding hall with original chandeliers

“Lighting also sets the tone for your wedding. String lights and lanterns can create a whimsical, romantic feel, while spotlights can add a more dramatic touch. Ultimately, it all comes down to your personal preference and the wedding’s overall theme or aesthetic.”

Our wedding lighting rental guide covers all of your options, from LED uplighting to gobo monograms. We also review the costs and logistics of renting. Many factors, such as the size and layout of the venue, will determine the types and quantity of lighting you’ll need to rent.

Whatever your wedding vision may be, it will provide the necessary information for creating a beautifully lit celebration.

Recommended Reading – The Wedding Lighting Rental Guide

Wedding Linen Rental

Few decorations scream elegance quite like linens. These eye-catching tissues can add color, texture, and sophistication to any wedding reception.

“Tablecloths, napkins, chair covers—the options for linen rental are endless. You may also find them on the bride’s dress in the form of a veil or sash.”

Linen tablecloth and napkins on wedding table

Drapes and table runners can also enhance the overall aesthetic of your reception. And let’s not forget about linens for the buffet and dessert tables.

But with so many color and material options, choosing the best linens for your wedding can be overwhelming. Our wedding linen rental guide breaks down all of your choices, from satin to organza. They each have unique attributes in terms of look and feel, so you must learn how to mix and match the different options for the perfect combination.

We provide tips on coordinating linens with other aspects of your reception decor, size guidelines, and rental information.

Recommended Reading – The Wedding Linen Rental Guide

Wedding Lounge & Furniture Rental

The wedding lounge is an area for guests to relax, mingle, and take a break from dancing the night away. It’s recommended to provide comfortable seating for them to do so. But you might not want to invest in purchasing furniture for just one event. That’s where lounge and furniture rental comes in handy.

wedding lounge setup

Our wedding lounge & furniture rental guide covers all of your options, including couches, ottomans, and coffee tables. You’ll also find tips on styling the lounge area, such as incorporating unique decor pieces or providing entertainment resources. For example, a wedding stage or DJ setup will require additional lounge furniture.

“Signage is optional, but it can enhance the overall vibe of the lounge area. Finally, a bar is a must for most wedding lounges.”

Our guide gives you all the necessary information to create a functional and stylish wedding lounge for your guests to enjoy.

Recommended Reading – The Wedding Lounge And Furniture Rental Guide

Wedding Table Rental

Perhaps the most challenging part about wedding planning is determining the seating arrangement for your reception. The last thing you want is for guests to feel uncomfortable or left out during the celebration. Instead, you want to create an environment that fosters conversation and connection.

Elegant wedding breakfast setup

Our wedding table rental guide covers the types of tables available for rent, from round to long banquet tables. We also provide tips on properly arranging them to allow guests to mingle easily and converse with one another. Everyone will be comfortable eating the gourmet meals provided at their assigned seats.

Other factors to consider are the number and size of tables needed and everything you need to put on the tables, such as place settings and centerpieces. At last, we cover everything you need to know about table rentals and how to make the most of them for your wedding reception.

Recommended Reading – The Wedding Table Rental Guide

Wedding Tabletop And Tabletop Decor Rental

Simply throwing a tablecloth on a table is not enough to create an elegant and visually appealing wedding reception. Tabletop and tabletop decor rentals can add a touch of sophistication to your celebration.

“You’ll need fine china, glassware, silverware, and charger plates for the place settings. And don’t forget other tabletop decorations, such as centerpieces, candles, and menu cards.”

Elegant wedding dinner table decorations

The wedding tabletop and tabletop decor rental guide will help you navigate all these options. We provide tips on designing a cohesive look for your reception tables and incorporating thematic elements. You’ll also find tips on place-setting etiquette and rental information for all the necessary tabletop items.

While it may seem like a small detail, the right tabletop decor can make all the difference in creating a welcoming atmosphere for your wedding reception. It’s often one of the first things your guests will see as they search for their assigned seat, so make sure it’s memorable.

Recommended Reading – The Wedding Tabletop Decor Rental Guide

The Wedding Catering Rental Guide

Last but not least, let’s talk about the food. Weddings are all about celebrating the union of two people and sharing a meal with loved ones. Now that your tables are set up and decorated, it’s time to consider what will be served on them.

Beverages being served at a wedding reception

Depending on your menu, you may need to rent both front-of-house and back-of-house catering equipment. Front-of-house includes things like chafing dishes, serving utensils, and beverage dispensers. Back-of-house encompasses employee-centric items like cookware and storage containers.

Our wedding catering rental guide covers all the necessary equipment for a successful reception meal. We also provide tips on choosing the right catering equipment to ensure a smooth serving process for your guests. Lastly, you’ll find trending catering ideas, such as food trucks and cocktail carts, to make your wedding reception unique and unforgettable.

Recommended Reading – The Wedding Catering Equipment Guide

FAQs About Wedding Rental

1) Why is renting wedding equipment a better option than buying them?

Renting wedding items allows for more flexibility and can save money in the long run.

Buying tables and chairs means they will just take up space after the wedding. Additionally, renting allows you to access a wider variety of items than if you were to buy them yourself.

The items available for rent are hand-picked by industry professionals who are constantly updating and upgrading their inventory. That means you can access the latest trends and best-quality products without breaking the bank.

2) What is the process for renting wedding equipment?

The process for renting wedding equipment is generally the same, regardless of the item. First, you must identify the items and quantities needed for your wedding day. Then, you can browse the rental company’s website to view prices and availability. Be sure to book your rentals in advance to ensure they are available for your wedding date.

Finally, coordinate with the rental company for delivery and setup, as well as pick up and return after the wedding day. A rental contract comes with all this information, so read it thoroughly and ask any questions before signing.

3) How can I cut costs on a wedding reception venue rental?

If you’re still looking for the perfect reception venue, consider choosing one with the built-in features you’re looking for. For example, you’ll probably need a bar, stage, and dance floor, so prioritize venues that already have these amenities included.

You can also consider choosing a venue with outdoor space or an open layout to reduce decor costs. A blank canvas allows for more creativity and can save money in the long run.

4) When should I start booking rentals for my wedding?

It’s best to start booking rentals as soon as you have a solid idea of your wedding vision and guest count. Save-the-dates should typically be sent out six to eight months before the wedding, so you might want to start shopping around that time.

Once the formal invitations are sent out, about three months before the wedding, you’ll have a clear idea of what’s missing and can confirm all rental bookings. However, it’s always better to book early and make changes later than to wait until the last minute and risk not being able to secure what you need.