Wedding

Every detail matters on your big day, from the overall wedding theme to the placement of centerpieces and even the place cards. It’s possible to overlook things like the wedding chair décor when the planning overwhelms. 

Most couples often decide to leave the rented reception seats exactly as they come, and there’s nothing wrong with this. However, decorating your wedding chairs can be a great way to add some personality.

Regardless of the type of wedding you are hosting, one thing’s certain: you will need seats for your guests. Wedding chairs can be pretty simple to decorate and instantly transform the event’s entire scene. If you are looking for stylish ways to decorate wedding chairs, you are in luck. Stick to the end for some of the best tips for decorating wedding chairs.

Luxury Ways to Decorate Wedding Chairs

If you have a theme set for your wedding, it would be great to incorporate the wedding chairs into the overall décor. Depending on the theme and scenery, you can decorate your wedding chairs in numerous ways.

Without further ado, let’s get right into the different ways of decorating wedding chairs.

Floral Accents

You can never go wrong with the simplicity of greenery, especially if you have an outdoor or garden theme wedding. The greenery accentuates the seating and makes them blend right into the scenery. From tropical palms to eucalyptus leaves, adding green swags to your chairs is a simple and stylish way of adding natural beauty to the seating.

You can also decorate your chairs with green wreaths in addition to swags. All you need to do is loop the wreaths onto the backs of your chairs with a piece of ribbon or fabric. This is a simple yet elegant way to decorate your wedding chairs.

Other than greenery, you can also decorate your chairs with flowers. Flowers can be added as oversized blooms, floral arrangements, or fresh flower garlands. If you want a romantic and chic touch, fresh or artificial flowers added to your chairs will give you and your guests that exact feel.

For a perfectly coordinated look, you can match your flowers with those in the centerpieces, wedding bouquets, or the flower arrangements lining the aisle. Flowers can also be used to mark special seats. You don’t have to decorate all the seats with flowers; instead, use them to mark out special seats.

It might be expensive to decorate every seat with flowers, so it’s best to do it for every other seat or just use them for special chairs. You can decorate the bride and groom’s chairs, the parents’ chairs, or any other special guests’ seats. You should inform your florist in advance if you want to have your seats decorated with flowers.

The more flower arrangements you need, the longer it will take, and the more money you’ll need to set aside for flowers in the wedding budget. Fresh flowers will also require water treatment tubes to keep them fresh throughout the event.

You can have beautiful mason jars with some water and add flowers like roses, sunflowers, or baby’s breath on the seats along the aisle to bring out a rustic but luxurious look. Rest assured that your flowers will remain perky throughout the event to give you a gorgeous look. This simple and hassle-free method can transform the whole décor of your wedding chairs.

Luxe Fabrics

Another amazing way to decorate your wedding chairs is by using luxe fabrics. If you are getting Chiavari chairs for your wedding, you know they are gorgeous even without decoration. Therefore, adding fabrics woven intricately on the chair backs takes them to a new extraordinary level.

Woven fabrics bring out the luxe in luxurious wedding decorations if done right. Another perk of woven fabrics is that it is often a set-it-and-forget-it type of decoration when done right. It is almost impossible to go wrong with luxe fabrics, especially if you have an eye for glam and class. Choose a fabric that blends with the wedding theme colors, or try and contrast them creatively.

Vintage lace can also transform basic wedding chairs into classy seating. With lace, the possibilities are endless. You can bow, sash, weave, or drape, which will still look amazing. Lace decorations also don’t need a lot of work since they don’t wrinkle. This means your chairs will have a dazzling, flawless look with minimal effort.

For a more sophisticated look, you can also opt for velvet. Velvet chair decorations will bring a stylish and luxurious feel to your occasion. When you go for a color matching the wedding theme, bridesmaids’ dresses, or table linens, velvet makes for a gorgeous look. There are several interesting ways to work with velvet chair decorations. You can drape the velvet over the top of the chair, gather it in the center, and tie a knot around it or a bow.

Velvet decorations come in various styles, colors, and textures, meaning there’s one out there that fits your needs and preferences. Your options in how velvet sashes can be used to decorate your wedding chairs are almost endless.

Elegant Signage

Nothing makes a statement of your special day like personalized wedding signs placed on seats. With personalized signage, the ceremony feels intimate and personal. You can have monogrammed signs made for chair-back signs or a unique and personal message, which can double up as a keepsake from the event. You can opt for printed or beautifully handwritten signs depending on your budget and preferences.

With signage, you can get paper or wooden signs to mark our special seating areas. For example, you can have hanging signs such as “Mr.” and “Mrs.” or “Bride” and Groom” monograms to make your sweetheart table stand out. 

You can also have signage for other special guests such as parents, grandparents, best men, maid of honor, etc. Depending on your budget and schedule, you can have them custom-made or DIY them. You can even recruit a few members of your wedding party to help you get the job done.

Alternatively, if you are having a small intimate ceremony, you can have signage hung on the back of the chairs to serve as seating charts. Hang your guests’ names behind the seats and have them feel that you had them in mind throughout the planning process. It doesn’t have to be overly expensive, but what matters is the thought that goes into it. Modern calligraphy is a great way to make the signage pop and create a luxurious look.

Sparkling Touches

Alternatively, you can have glittery ribbons to accentuate the chairs. You can decide how to use them to decorate the chairs to bring out your desired outcome. Whether you use it minimally, or a lot, the outcome will depend on how you tie the ribbons on the chairs. 

Pro tip: when using ribbons for chair decoration, always buy more than you think is needed. Creating amazing decorations with ribbons will require more ribbons than you think.

You can sash, bow, and sleeve it, and the chairs will look amazing throughout the event. Tuck them with flowers matching the wedding theme to bring out the colors. You can be as creative with these decorations as possible and explore as many possibilities as possible.

Glamorous Embellishments

If you like to stand out, you will probably want your wedding décor to stand out too. Rather than going with the standard decoration ideas, you can have contrast elements for your wedding seats. 

Most people will want their décor to blend with the overall wedding colors, but you can also make for a great look if you perfectly contrast the colors. Don’t go overboard and end up clashing the scheme; rather, find colors that complement one another and perfectly contrast to create a unique look.

You can have colorful blankets for the chair decorations for outdoor events, which also double up as warm and cozy coverings when the wind gets too much for your guests. You can even have single-throw pillows on each chair to bring color, texture, comfort, and pattern to your chairs. The options are endless with throw pillows; you can use them to decorate your chairs however you want.

If you love the sky, then why not bring it to your wedding décor? For a unique and luxurious look, you can have celestial sparkles as wedding decorations. You can get glow-in-the-dark seat covers with stars and outer space décor. You can also have star lighting on your chairs for the celestial theme. Your guests will love the feel of a starry night at your reception. You can take the decoration as far as you want with the celestial sparkles.

Some wedding venues usually provide chairs when you hire the grounds, while others don’t. You can also have removable chair cushions to add color and comfort to plain seats. You can decide to get cushions that match the theme or those that perfectly contrast the colors.

Conclusion

Although there’s no rule that you have to decorate your wedding chairs, it can be a nice way to add more decor. There are many wedding chair decoration ideas, and it’s just a matter of choosing one that works for you.

For some, decorating wedding chairs might seem like an insignificant detail, but decorating your wedding chairs can add some style and glam to your occasion. You can spruce up your wedding chairs using the abovementioned ideas and enhance your wedding day vision. 

Weddings are usually filled with love, joy, and good cheer, not to mention romance and happy tears; indeed, they are a time of celebration! However, no one addresses the stress and pressure brides and grooms face during wedding planning. 

While planning comes easy to some, others require extra support to execute the wedding of their dreams, and this is where Curated Events shines. We are your premier event rental company, serving our clients with event planning expertise and luxury rental equipment to blow your guests away! 

Are you looking to host a seamless event that spells elegance, class, and luxury? A mingling session around cocktail tables to facilitate the transition between your vow ceremony and wedding reception is an excellent touch. 

This article will explore cocktail table wedding decor and a list of ideas to bring your luxury wedding reception setup to life. 

What are Cocktail Tables?

Cocktail tables, also known as bar tables or high-top tables, are tall, either round or square, tables that people use at wedding receptions and other events where guests stand to socialize and enjoy drinks. The height of cocktail tables is typically between 42 and 48 inches, with small tabletops to accommodate a few glasses and a plate of starters. 

But what exactly is the significance of cocktail tables at weddings? Well, for starters, they encourage guests to mingle and interact with one another. Cocktail tables provide ample room for people to navigate, and the fact that guests are already standing facilitates movement from one table to the next. 

To add to the social significance, cocktail tables are practical in situations where the setup from the vow ceremony doubles up as the reception arrangement. Entertaining your guests at the cocktail area will buy time for the event coordinators to transform the space before the latter part of the celebrations commences. 

Cocktail table setups can work well both indoors and outdoors. However, you must consider the weather conditions and atmosphere of the venue before opting for this kind of setup. For instance, it is vital to account for elements such as wind that can affect the experience. Therefore, you would need to select more sturdy and secure tables than if you were to set up indoors. 

List of Luxury Cocktail Table Wedding Decor Ideas

At Curated Events, we pride ourselves in being associated with high-end, luxurious, and elevated events. Below is a list of cocktail table wedding decor ideas for you to choose from – 

Unique Glassware

At Curated Events, we have over 25 lines of glassware, ranging from simple to crystal, ready for you to choose from. You can make the glassware a part of your wedding theme or even use it to make a statement.

Vintage champagne flutes and multicolored wine glasses are some options you can consider when using glassware to accentuate your wedding theme or make a statement. In addition to looking good, the glasses are functional in that the guests can use them for their drinks. 

Chandeliers and Hanging Florals

Consider hanging chandeliers above your cocktail tables for a luxurious look and feel. This adds an element of drama to your decor. Whether aiming for a whimsical or glamorous theme, a chandelier will help you execute it beautifully. 

Additionally, you can choose to use hanging floral arrangements instead of chandeliers if you do not need additional lighting. 

Mirrored Trays or Coasters

Mirrored surfaces add a touch of sophistication to your cocktail table decor. The most common ones used are mirrored trays and coasters. You can use the trays to display other decor elements, such as flowers and candles. The reflection from the tray adds vibrance to the appearance of your centerpieces, which is pleasant on the eye. 

Floral Arrangements

“Love is like wildflowers; it’s often found in the most unlikely places.” – Ralph Waldo Emerson. These words ring true. What better way to show your love story than with beautiful flowers at the center of each cocktail table? Yes, we are rooting for sentimentalism! 

Depending on your theme, personal preference, and color scheme, you can choose from a vast array of floral arrangements that will stun your guests and enhance their experience at your event. Whether you choose a single bloom in a tall vase or a more elaborate centerpiece with multiple flowers, the choice is up to you!

Remember that your wedding day is yours; therefore, you can be uniquely yourself in all your decor choices. There are no hard and fast rules regarding decor on the cocktail tables on YOUR wedding day. 

Natural Elements

Depending on your taste in decor, adding natural elements can tie in beautifully with your wedding theme. Wood is a popular choice for cocktail table decor and can be used to curve out wine bottle holders or centerpieces. 

In addition, you can use flowers and greenery to enhance the natural theme that the wood brings. After all, your taste and style are the most crucial aspects of your setup, so ensure that you remain true to who you are. 

Edible Decor

“Did you know you can use edible centerpieces made from fruit, dessert, or candy as part of your cocktail table wedding decor? Well, now you do!”

This option is visually appealing and functional; your tables look great, and the guests get fed. It’s a win-win! 

Some elements to include in your edible centerpieces include apples, leafy greens, macaroons, oranges, grapes, kiwi, assorted nuts, and chocolates. 

There are hundreds of options for edible decor on your cocktail tables. The choices, ranging from multicolored fruits to monochromatic desserts, are influenced by the bride and groom’s preferences. 

Greenery

When it comes to decor, most times, less is more. A little greenery at the center of your cocktail tables will add an excellent touch of elegance and color. Some examples of plants you could use to execute this vision include ferns or sprigs of eucalyptus. 

In cases where the theme is monochromatic or neutral, the green from plants is a great way to break the monotony. Greenery also has a freshness around it, making it ideal for indoor setups with limited plantation around. 

Lighting

Lighting is a vital element in your wedding decor. It enhances the theme, sets the tone, and instantly influences the mood around your event. Nothing brings out the romance element of your cocktail tables set up like candle light.

The beauty about lighting is that it’s easy on the eye and gentle on the pocket too! Without breaking the bank, you can transform your plain event into an elegant soiree by lighting it up. Where you choose tea lights or long traditional candles, the choice lies with you as the bride and groom. 

Additionally, you can play around with candles of varying heights to add dimension and visual interest to the cocktail tables. Incorporating unique elements into your decor will make your wedding the talk of the town! 

Disclaimer: Ensure you confirm your wedding venue’s safety regulations and policies surrounding open flames before you opt for candles as decor options. 

Tablecloths and Place Setting

Did you know that despite being small, you can still elegantly set the cocktail tables for guests to enjoy the hors d’oeuvres? That’s right; you don’t have to compromise on your elaborate setup simply because of limited space.

Furthermore, you can use tablecloths to enhance your wedding theme and add pizzazz to your cocktail table setup, incorporating various fabric textures and colors. And the good news is that you don’t have to stress about where to get these items; Curated Events has got you covered! 

Custom Favors

Another great cocktail table wedding decor option is using customized favors on each table. With this one, your creativity should know no bounds. Some brides and grooms create customized water bottles with an appreciation message, while others provide a sweet treat for guests to take home. 

We advise that you personalize your decor theme to your preference and carefully consider what your guests will appreciate and benefit from. Like other elements of your wedding decor, don’t forget to ensure that your choices complement your overall theme. 

Sometimes, in wedding decor, less is more. Your choice of flowers and vases must complement the theme and color scheme to make sense on your cocktail tables. On one hand, you don’t want vases to be too large that they overwhelm the table, and on the other hand, they shouldn’t be too small that they get lost in the decor.

Balance is key. Are you struggling to select the right vases and flowers to complement the rest of your decor elements? Fret not. At Curated Events, we are passionate about bringing different design aspects together without compromising the quality and our client’s preferences. 

Monogrammed Napkins

“Although napkins are a tiny detail, they can largely impact the overall aesthetic of your wedding reception. Monogrammed napkins are a wonderful personal touch to add to your cocktail table.” 

When selecting napkins, you must consider the material, color, design, style, and folding techniques you want to incorporate. For instance, if you aim for a luxurious feel, use cotton or linen napkins rather than polyester ones. 

Final Thoughts

Weddings are a big deal, no doubt. Therefore, you’re justified in spending the time and effort into making your special day everything you ever hoped it could be! 

Cocktail table wedding decor is critical in executing your wedding day theme. At Curated Events, we specialize in providing high-quality event rental equipment and planning services to make your big day memorable for all your guests. Whether you plan an intimate soiree or an elaborate celebration, we are ready to support you. 

There is a vast selection of ideas to choose from where cocktail tables and wedding decor is concerned. We understand that making a perfect choice can be overwhelming, but the good news is that you don’t have to bear this burden single-handedly. 

Curated Events is the solution to all your wedding planning needs. Contact us today, and we’ll help curate the most detailed and luxurious cocktail table set-up to suit you and your needs. 

As you plan your dream luxury wedding, you probably realize it’s more than a one-day thing. The honeymoon may come after the ceremony, but before that comes a series of celebrations, such as the rehearsal dinner, bachelor/bachelorette party, and engagement party. Another event that’s often thrown is a shower.

While bridal showers are the original version of the event, wedding showers have become increasingly popular. But what exactly is the distinction between the two? This guide will provide all the information you need on how a wedding and a bridal shower differ.

• Understanding The “Shower”
• The Difference Between A Wedding Shower And A Bridal Shower
• How To Prepare A Wedding or Bridal Shower
• Get Started With Curated Events

Understanding The “Shower”

From baby showers to bridal showers, “shower” has become a standard word for any event celebrating a milestone. However, the word has its roots in the Victorian era when friends and family members would give brides-to-be small tokens like ribbons, gloves, or notes.

“According to tradition, the gifts were placed in a parasol or umbrella, then opened and showered on the woman.”

As such, wedding and bridal showers are events filled with lots of fun, activities, and – you guessed it – presents! They are an opportunity for family and friends to come together in a more intimate setting than the actual wedding.

The Difference Between A Wedding Shower And A Bridal Shower

Before diving into the differences between wedding and bridal showers, it’s important to note the similarities. In fact, both events are the same. They involve crucial elements, such as games, gifts, and, most importantly, your loved ones. With that said, there are a few distinct differences between the two.

“The main distinction is that a bridal shower is typically thrown in the bride’s honor, as per the tradition of showering gifts onto the bride. The event typically focuses more on her and includes close family members and bridesmaids.”

On the other hand, a wedding shower can be slightly more inclusive and casual with guests from both sides of the family. There is also an emphasis on celebrating the union between two people rather than just one. It’s a more modern take on the traditional bridal shower.

Hosting

Another difference between bridal and wedding showers is who usually hosts the event. The bridal party, such as the maid of honor or bridesmaids, usually puts together a bridal shower. 

The maid of honor usually takes care of most of the planning, while other bridesmaids can help with tasks like booking a venue or creating decorations. They are in charge of choosing the date, venue, and theme. In some cases, the bride’s mother will also be involved in planning the event.

For a wedding shower, there are various options for who can host. It is often split between both sides of the family and may include close friends. The bridal party and groomsmen might also be invited to help with the planning. Alternatively, couples can take it upon themselves to host the shower together.

Guest List

Regarding the guest list, bridal showers tend to be more female-focused. The guest list is usually limited to the bride’s closest friends, family members, and bridesmaids. It’s the time for grandmas, aunties, and the bride’s closest friends to come together and celebrate.

The guest list for a wedding shower is more of a free-for-all. Couples can invite anyone they like, whether just a few close friends or family members from both sides of the family. It’s more of an opportunity to bring everyone together before the big day. 

“Wedding showers look more like regular get-togethers emphasizing celebrating the pending marriage.”

Venue

Regarding the venue, bridal showers are usually more traditional and take place in someone’s home or private dining space, such as a tea room. The goal is to make the bride feel special, so the venue should reflect that sentiment. It should be a comfortable, intimate setting with decorations that fit the day’s theme.

Wedding showers are held at more public places like restaurants or parks. There are more options for wedding showers, and couples can choose whatever venue suits them best. As long as it can accommodate all the guests, it’s a suitable venue for a wedding shower.

Timing

So, when should you hold each of these events? Bridal showers are typically held a few weeks or months before the wedding day. Most prefer to host it on the weekend to avoid scheduling conflicts. 

As for a wedding shower, couples are more flexible with timing. It can be held anytime before the wedding day, but there is usually an emphasis on holding it closer to the actual date. Since it’s more of a party-like atmosphere, couples can opt for an evening event. However, the weekend is still preferred to ensure everyone is available.

Gifts

Next, no shower of any kind would be complete without gifts for the bride or couple. For bridal showers, the gifts are tailored to the bride. Guests usually bring items from her registry, like kitchen supplies, bedding, and lingerie. It’s a great opportunity for friends and family to spoil the bride-to-be with thoughtful presents that she will cherish.

“With wedding showers, the gifts are more general and can be for both the bride and groom.”

Gifts don’t necessarily have to have a practical purpose but should still reflect the couple’s personalities or interests. It could be anything from money towards their honeymoon fund to a set of vintage whiskey glasses. Again, it’s up to the couple or their guests what gifts to give.

Activities

Finally, both bridal and wedding showers are typically accompanied by various activities to keep things engaging. Bridal showers tend to have more games like cards or bingo, but they can also involve cooking classes, spa days, and even wine tastings. The goal is usually to help the bride relax and have fun with her friends before embarking on a new life chapter.

As for wedding showers, activities tend to be more boisterous and light-hearted. Couples can opt for trivia games or scavenger hunts that involve the whole group. There is usually an emphasis on getting everyone together and having a good time.

“Remember that this isn’t the bachelor or bachelorette party, so you don’t have to go all out. Keep it light, and don’t forget that the ultimate goal is to celebrate the happy couple!”

How To Prepare A Wedding Or Bridal Shower

Now that you know the difference between a wedding shower and a bridal shower, let’s consider how to prepare for one. First, you’ll want to decide which of the two events to host based on the couple’s preferences. Then, you’ll need to select a venue and set a date that works for everyone involved.

Decorations

Once that is out of the way, you can start planning the decorations. Like a wedding, your shower should be thematic and reflect the couple’s personalities. There are a variety of decorations to choose from, like banners, balloons, and centerpieces, that will make the day special. The decorations will vary depending on the type of shower you are hosting. 

“For a wedding shower, you can go all out with custom banners, confetti poppers, and other fun items to get everyone in the festive mood. Bridal showers can be more feminine, with decorations like flowers, lace tablecloths, and candles.”

Food And Drinks

If you plan on serving food and drinks, now would be the time to hire a caterer or select a menu. 

“Depending on the venue, you may also need to rent equipment like chairs and tables. Renting is often the most appropriate option for larger events.”

Keep the menu simple but delicious, and choose the couple’s favorite items. Some great options include finger sandwiches, salads, and mini desserts. For drinks, consider serving a signature cocktail in honor of the bride or couple.

Activities

Finally, you’ll want to create a timeline of events and activities for the day. A schedule will help keep everyone organized and ensure the celebration runs on time. You may also want to hire some entertainment or a photographer to make sure that all of your special moments are captured!

Get Started With Curated Events

In conclusion, bridal and wedding showers are essentially two sides of the same coin: they both provide an opportunity for family and friends to come together and celebrate the upcoming marriage. Regardless of the minor differences, you can create a memorable event with proper planning.

At Curated Events, we specialize in helping couples and their families organize customized wedding showers, bridal showers, and other special occasions. Our luxury rental service offers everything from tables, chairs, and linens to themed décor and entertainment. Our designers can help you create the perfect atmosphere for your shower.

If you’re looking for a stress-free way to organize your bridal or wedding shower, contact us today!

Flowers are as much a part of a wedding as the bride and the groom.  For general decor and design theme purposes, flowers are symbolic and form an important part of the wedding ceremony. 

Flowers will be used to make the bridal bouquet, bridesmaid’s bouquets, groom’s and groomsmen’s boutonnieres, corsages, and flower girl petals. The church aisle, reception centerpieces, venue structures, and cake presentation table are other parts of the wedding ceremony where the use of flowers will be applied. The bride and other female bridal party members could also choose to wear flowers as crowns.

Once you have decided that you will want to incorporate the color, texture, elegance, and symbolism that flowers bring into your big day, the next thing to consider is how they will fit into your wedding budget. 

Factors To Consider When Choosing Flowers For Your Wedding

Wedding Decor Theme And Color

What theme have you selected for your wedding? Are you going classic and traditional or modern and trendy?  Roses, for example, will fit in well in a classic wedding, while a modern-themed ceremony will go well with tulips or unique flowers like birds of paradise. Complex themes requiring exotic colors will mean exotic flowers and a higher price tag. Requiring fresh flowers and using a floral-heavy theme will also adjust your budget upward.

Season

Depending on the time of year your wedding is set to take place, the flowers you select should be those in season.  Using flowers readily available during a particular time of year will ensure that your decor fits in seamlessly with the climate, and you reduce the logistic complications of getting out-of-season flowers from far-flung locations. More logistics will translate to higher expenditure for the flowers for your wedding.

Number And Size Of Locations

Are you planning a ceremony and reception that will take place in one venue, or will there be movement from one place to another? Take into account the number of flowers that will be required for all locations.  Depending on the size of the locations and the type of structures that will form the decor, your flower count could go high. If you are planning a big, grand wedding, you must consider that a large volume of flowers will be necessary and the implications it will have on your overall budget.

Added Extras

You may choose a floral-heavy arrangement or mix flowers with other accessories depending on your theme.  You may decide to have fresh flowers exclusively for your church ceremony and create some variety by mixing the same flowers with other embellishments for your reception.  Consider the cost and availability of these accessories when budgeting for your wedding flowers.

What Do Wedding Flowers Actually Cost?

The simple answer? There is no simple answer. The cost of wedding flowers will vary greatly because many different types of flowers are available in the US, both locally produced and imported.  

Cost Of Some Popular Wedding Flowers Per Stem

Splurge options include orchids, peonies, and hydrangeas, with orchids for up to $98 per stem and hydrangeas retailing up tp $20 per stem. Roses, tulips, and daisies are great options for those considering a less expensive floral budget. Tulips can be found at an average cost of $3.00 per stem. 

The differences in the cost of flowers can be attributed to factors like availability. Some flowers, like tulips, are available all year round and do not cost much to produce. Seasonal flowers and those that do not bloom often will cost more.

Current Average Cost Of Flowers For A Wedding In The US

The average cost of flowers for weddings in the US is $1500. This amount can go as low as $800 or climb all the way up to $25,000. The range is very wide!

The cost ultimately depends on taste and budget and will be determined by the location of your wedding, the quantities of flowers you want, and the different types.  Couples have been known to spend upwards of $8,000 for flowers, while some will spend $200.  

Certain items will cost more than others.  A bridal bouquet, for example, can cost an average of $160 and go up to $1000 on the upper end or $50 on the lower end.  Altar flower arrangements cost an average of $500, while the groom’s boutonniere will cost an average of $30. The most costly wedding flower items are normally the bride’s bouquet and the altar and reception table centerpieces.

Extra Costs To Consider

Apart from the flowers, you must factor in their transport, storage, and the florist’s design and setup fees.  You should also be aware of expenses such as sales tax. 

How Much Of The Wedding Budget Goes To Flowers

The industry recommendation is seven to ten percent of your total wedding budget. Nothing is set in stone; however, you can vary this figure upward or downward. You should also identify a florist to work with early on in your planning process. 

Nine months before the wedding is a good allowance. This allows time for adjustments to the theme, sourcing of any material that may need time to find, and the designing and labor that goes into it.  It also allows your florist of choice adequate time to prepare for your event, especially if they are in high demand with many other clients to attend to.

Factors To Consider When Hiring A Florist

It is important to do your research well and carry out due diligence.  Start with florists near your selected venue or those with easy access. Check out the work they have done related to your theme and your venue.  Online reviews can give you an idea of how to proceed.  

When you develop a shortlist, use experience, reputation, and creativity displayed in their portfolios to narrow your selection, once you pick your preferred floral provider, establish immediately if they will be available during your chosen dates before engaging them further.

It is of utmost importance that your florist of choice can create your desired look within your budget.  Does the proposal they come up with list additional costs? You should understand the additional costs and be able to work with them.  If not, then your search for a florist will have to continue.

Another consideration that can help you make a great choice is the type of place the florist works out of.  A florist set in a high-end location with a large army of workers will no doubt have a lot of overheads to deal with. These costs will trickle down to the consumer and translate to a bigger bill for you.  A florist with rave reviews working out of a mid-level location with a few helpers is more likely to give a more personal touch to your request and cost considerably less.

Discuss issues like transportation and storage with your florist and learn the limitations, if any, will be. This is the perfect time to go into details, such as moving floral arrangements across locations during the ceremony or special effects involving flowers. 

Saving On Wedding Flowers

Searching for cost-effective ways of doing things is universal regardless of the size of your budget.  A chunk of your budget saved by lowering flower costs could go to another aspect of pulling off the wedding of your dreams. Following are some suggestions to help you spend less on your wedding flowers.

Incorporate Non-Floral Items

Mixing flowers with other less costly plants is one way to lower your wedding costs.  You can also add items with sentimental or ornamental value, like family heirlooms, to enhance your arrangements and add that personal touch to your big day while keeping down costs.

Go For Multi-Use Arrangements

Re-use the floral arrangements from the church ceremony for your reception and any other after-parties to minimize cost.

Stick To Seasonal Varieties

Using flowers in season and readily available at your chosen location will significantly lessen your transport and storage expenses.

In Closing

Your wedding day is a special occasion, and you will no doubt want it to be a beautiful, elegant representation of your personality and all you hold dear.  Working flowers into your chosen decor theme can seem overwhelming, and every bride could do with a little help in planning and executing the wedding of her dreams.

At Curated Events, our team of experienced planners is ready to apply their keen attention to detail and passion for pulling off beautiful, unforgettable weddings in order to help you come up with a day like no other. If you already have a decor plan in mind, we could help you identify the rental items to execute it.

Reach out to us today, and we’ll make your dream wedding day a reality!

It’s no secret that weddings are an expensive affair. It all adds up, from the dress and decorations to the food, venue, and entertainment. These costs go up considerably when throwing a luxury shindig. All of this begs the question; who pays for the wedding? The answer is not cut and dry, as there are many factors to consider, such as culture, budget, family dynamics, etc.

In this guide, we’ll look closer into the different aspects that come together to make up who pays for what at a wedding.

• Who Traditionally Pays for What?
• How To Divide The Costs
• Contact Curated Events For Budgeting Help

“Note: Modern weddings are relying less and less on traditional gender roles, so take the below information with a grain of salt. Budgeting and spending decisions should be made between couples and their families on a case-by-case basis.”

Who Traditionally Pays For A Luxury Wedding?

The traditional wedding saw the bride’s parents “give away” their daughter. As such, the bride’s family was expected to foot a larger portion of the bill. In fact, they paid for the majority of the wedding costs, such as:

• Venue
• Food
• Stationery
• Wedding dress and accessories
• Music/Entertainment
• Flowers
• Photography/Videography

Nowadays, couples are taking a different approach. We are seeing various payment arrangement trends befitting of modern times, such as:

Two-way Split

In this scenario, the bride’s and groom’s families split the wedding costs evenly. A two-way split is an excellent option for those wanting to give their parents a say in how they would like the big day to be while still covering most of the costs.

“This method ensures that both families are invested in the wedding and takes some burden off each side. It also allows both parties to contribute their traditions and preferences, which is great for couples with blended backgrounds.”

The groom’s side might pay for the marriage license, officiant fees, bar and rehearsal dinner. They will also cover everything pertaining to the groom, such as the groom’s attire, and boutonnieres. 

If the wedding requires lodging for the groom’s side of the family, they will also be responsible for those costs. Finally, the honeymoon costs are split evenly between families.

The bride’s side will cover the decorations, such as flowers, chairs, and linens. They will also pay for the bridal gown and accessories, bridesmaids’ gifts, wedding cake, and any additional services the couple might need. Music, photography, and videography costs will depend on the budget and what both parties are comfortable with. Sometimes, a connection on either side of the family can get these services at a discounted price.

Three-way Split

The couples pitch in on the cost of this arrangement, taking a bit of the burden off their families. It’s a great option for couples who want to pay for most of their wedding but don’t have the means. After all, these days, couples typically pay for their own expenses, like homes and cars.

The couple typically covers around 40-50% of the cost in this scenario. They might choose a venue, photographer/videographer, and music/entertainment, while the bride’s family pays for the rehearsal dinner, dress, and accessories. The groom’s family will then pay for the officiant fees, marriage license, groomsmen attire, and bachelor party expenses.

“The three-way split does require some level of collaboration and communication between all involved parties. Instead of the couple making decisions and sending a bill, the in-laws should be included in all conversations so that everyone feels comfortable and respected.”

Guest Contributions

Gifting is a time-honored tradition in many cultural weddings. It’s a way to lend a helping hand to couples who are just beginning their communal lives. That’s because, traditionally, couples did not live together before marriage and were expected to start their lives from scratch. These days, couples are more likely to have some household items already, rendering many traditional gifts useless.

Instead of asking for household items they may already own, couples now ask for contributions to their wedding funds, honeymoon trips, or even starting a college fund for future children. The rise of registries and crowdfunding platforms have popularized this trend. However, it is still a touchy subject, so couples should proceed tactfully and respectfully when asking for monetary gifts.

These contributions should be voluntary and not expected of any guest. The couple should express gratitude for anything given, as not every guest can contribute the same amount.”

How To Divide The Costs

Since the most common way of paying for weddings combines the aforementioned methods, it’s essential to figure out how to divide the costs between all parties. The following section will provide tips on how to do this in an equitable and respectful manner.

Prioritize

First and foremost, couples should decide what they prioritize and allocate their budget accordingly. To know who is paying for what, we must first determine how much money is available to work with. Many families create a wedding fund, a collective pot of money to which all parties contribute.

The items that need to be covered should be divided into two categories: must-haves and nice-to-haves. The “must” items are the ones that are absolutely essential to the wedding day going according to plan, while the “nice” items are more of a bonus. And while every wedding is unique, there are some basics that all couples should consider.

• Ceremony – You must pay for the venue, officiant, and other related expenses.
• Reception – The couple must account for the location, caterer, music/entertainment, photography/videography, and other items.
• Wedding Attire – This typically falls on the bride and groom, though it can be split if needed. A beautiful dress and suit will cost a lot of money, so couples should factor this into their budget.
• Flowers and Decorations – A good florist and a creative decorator can be pricey but will also make your wedding look stunning.
• Honeymoon – Some couples travel extensively for their wedding, including a honeymoon. If that is more important to you than a lavish reception, allocate your budget accordingly.
• Pre-wedding Celebrations – include rehearsal dinners, engagement parties, and bridal showers. These are typically not essential to the wedding day itself, but they can be great occasions for friends and family to come together.
• Rings – The groom usually pays for the engagement ring and wedding band out of his own pocket, though some couples split the costs.
• Stationery – Save-the-date cards, invitations, and thank-you cards are important for any wedding. The couple should decide how much to spend on it before committing to stationery.
• Transportation – Will you need to rent a car, shuttle service, or limousine for the wedding day?
• Food and drinks – Wedding cakes, open bars, and other catering services will be costly. Even if the reception is held in a restaurant or venue providing these items, the couple should factor in any additional costs.
• Miscellaneous Costs – There may be other unavoidable expenses, such as gifts for attendants and wedding favors. Couples should plan ahead and allocate a specific amount of their budget to cover these items.

Once you’ve listed all the expenses, you should know how to divide them among all parties. You can split everything equally or assign portions to specific people – it’s up to the couple and their families.

Communicate

When outsourcing tasks to other people, communication must be constant. In some families, the contributors simply write a check and let the couple handle everything. In others, they may play a more active role in the planning process. Either way, couples should keep everyone in the loop and ensure everyone is on the same page about who pays for what. Doing so will help to avoid any confusion or miscommunication down the road.

For example, if your parents offered to hire a photographer, you should be consulted before making a final decision. That way, everyone will know what to expect, and there won’t be any surprises. Additionally, couples should stay in touch with all of their vendors so that they can address issues as they arise.

Stay On Budget

Paying for someone else’s wedding is already a generous gesture. Take your time with it. Stick to the budget you’ve outlined, and don’t splurge on unnecessary items. Otherwise, you may be in financial trouble or have to ask for more money from your contributors. Your families should only pay what they are comfortable with, and you should respect their wishes.

“Writing up a budget and sticking to it is the best way to track all your expenses. It lets you plan and avoid any last-minute scrambling or unanticipated costs.”

Contact Curated Events For Budgeting Help

As a premier wedding rental and event planning company, Curated Events can help you maximize your budget. We’ll walk you through our inventory of luxury wedding items, provide personalized consultations, and help you maximize your budget. That way, you’ll clearly know how much you need to spend on the wedding and who should contribute.

We understand that weddings are expensive and can be overwhelming. We want to ensure everything goes as smoothly as possible, so you can enjoy your special day without worrying about money! Contact us today for more information.

Pop that bottle of champagne and enjoy the bubbles! Alcohol has found a special place at weddings. From the toasts to the drinks that give the wedding goers the courage to test their dancing shoes, various types of alcohol have been featured in weddings. A wedding bar is a sure way of making your reception a party of a lifetime.

If you are planning your wedding, you are probably debating what kind of bar you’ll have. Will provide an open bar or let your guests foot the bill? How will it look if it is an open bar, and does it fit your budget?

If you are trying to figure out whether an open bar is the best for your wedding, you are in the right place. At Curated events, we have prepared a guide to everything you need to know about open wedding bars.

Let’s get you started!

What are the Different Wedding Bar Options?

Before we dig into open wedding bars, let’s define your options.

1. Open Bar

Open bar options are the dream of any wedding guest. In this plan, the wedding host foots the bill, and the guests drink to their satisfaction. You’ll have the freedom to choose the alcohol selection.

2. Hosted Bar

A hosted bar resembles an open wedding bar, including the host paying for the alcohol. The only difference is that hosed bars are priced by consumption and not at a fixed rate. You’ll pay for all the alcohol drunk, and the bottles opened.

3. Cash Bar

A cash bar is a wedding bar option where the guest picks up the tab for their drinks. It allows wedding goers to help the host maintain a low budget while enjoying themselves to the fullest. It is a good idea to tell the guests in advance if this is the plan.

4.  Limited Bar

A limited bar resembles an open bar in that the host pays for the drinks. The difference lies in the available selection, where guests can only have a beer, wine, champagne, or a combination of any options.

Is an Open Bar Wedding a Good Idea?

Open bars are an easy way of getting your wedding reception going. However, the decision of whether it is a good idea for your wedding remains to be a personal decision. Although, we can’t say we know a wedding guest who wouldn’t cherish an open bar.

Cons and Pros of Hosting an Open Bar Wedding 

Let’s examine the advantages and disadvantages of having an open bar at your wedding.

Advantages of an Open Bar Wedding

Here are a few benefits of offering your wedding guests an open bar.

1. Your Guests Will Appreciate It

It takes a lot to attend a wedding, especially if it’s out of town. The attendees must use time and money to find accommodation, traveling, and other expenses associated with traveling and attending a wedding.

Treating your wedding guests to an open bar lets them limit their financial baggage. It is also an excellent way to thank your guests for taking the time and spending money to attend your special day.

2. It Makes the Reception More Fun

If you plan on turning your reception into a party, an open bar is a way to go. Alcohol has a way of loosening people for a party vibe, and it is better when no one is thinking about the tab. It’ll have people dancing, singing, and in good spirits.

Be sure many conversations will be sparked at the bar, making the reception more sociable. Just remember to have a few zero-alcohol drinks for your alcohol-free friends. 

3. Smoothes out the After-party

Open bars allow wedding planners to have a fully detailed plan for the day. Knowing how much alcohol you need and paying for it in advance allows everyone to enjoy the wedding stress-free. It eliminates the worry of whether the guests will get enough to drink if they can’t afford it.

Disadvantages of an Open Bar Wedding

While open bars are the surest way of turning a wedding reception into a memorable occasion, they come with baggage. Let’s look at some disadvantages to help you make a more informed decision.

1. It Dents Your Wedding Budget

An open bar order calls on the host to allocate a considerable chunk of their wedding budget. If you want a premium open bar, this can be a problem- your guest may indulge past your budget, putting you in debt. Evaluating your financial muscle before offering an open bar you can’t afford is essential. You don’t want to start your marriage with debt.

2. It Could Lead to Overindulgence and Other Consequences

Free-flowing booze can easily make your guest overindulge. While it leads to a larger bill, your reception could become chaotic. Controlling how much everyone drinks is helpful if you know of any tension between attendees. You don’t want anyone to start drunken drama your special day.

How Much Does an Open Bar Cost?

The amount a wedding host will spend on an open bar depends on various factors. Here are a few factors you need to determine to approximate your open bar budget.

Number of Guests

The number of wedding guests you’ll have determines how much you’ll spend on various things such as the venue, food, and alcohol. An open bar allows people to drink as much as they want, and a higher number of drinkers translates to higher costs. This cost could shoot up extrinsically even if you buy in bulk.

If you are considering per-person pricing, you should get quotes from various venues or bar providers to find one that fits your budget.

The Alcohol Provider

Whatever the types of drinks you want to serve at your wedding, you can get them in various ways. You can buy the booze, have a specialist bartender provide it, or use a caterer’s or your venue’s services.

You’ll find that buying the liquor in bulk by yourself is cheaper, but you must use the time to ensure they are delivered. You’ll also have to ensure you are not violating the venue contract. 

If you choose a provider, expect per-person fees.

Type of Alcohol Being Served

The type of alcohol you serve directly affects the cost of your open bar: the more premium and exquisite the alcohol you serve, the higher the price tag. You’ll also pay for the extra jazz if you choose any customized drink. So be careful when selecting the brands and types of alcohol for your open-bar wedding. It includes choosing specialty drinks, such as cocktails requiring extra ingredients.

Venue

Each venue has unique policies that you must follow. Some will allow you to bring your alcohol at a fee, and some require you to use one of their caterers or bars. Whichever option you select, the price will vary.

A venue will usually charge in one of the following ways:

• By Consumption: In this arrangement, the venue will provide drinks throughout the event and send you a bill at the end. This bill will include all drinks consumed and/or with the bottles opened.
• Flat rate: This arrangement involves settling on a rate per person before the wedding day. For example, if you agree on $50 per head and expect a party of 100 people, the cost is $5000. This amount remains the same irrespective of how much everyone drinks, making it a more cheap option.

Paying by consumption is more expensive but better if you have non drinkers among your guests. A flat rate is ideal if you want to know your budget upfront.

You should also remember that the charges may include licensing fees, depending on what your contract with the venue says.

Bartender Costs

A good reception includes a bartender in charge of serving the drinks. They ensure everyone gets their preferred drinks, the glasses are always clean, and no one goes past their tolerance. However, the bartender must also get paid.

What you pay your wedding bartender depends on the state’s rate and the bartender’s experience. Expect to pay an average of $40 per hour or a flat rate if you don’t intend to use them for long.

What is the Average Open Bar Cost Per Person?

While things like venue, types of drinks, and the number of guests affect the total cost of an open bar, the average cost is around $2,500, with around $500 for taxes and licensing. The cost per person varies between $15 and $45, with an average of $20 and $30 per head.

Remember, the prices per head are subject to factors that affect pricing.

Here are the most expected open bar prices per head:

• Limited open bar: $20 to $25 per head
• Full open bar: $35 to $45 per head
• Beer and wine open bar: $15 to $20 per head

Can I Combine an Open Bar with other Options?

Using multiple types of wedding bars can help you make your wedding fun and everyone responsible. For example, you can go for an open bar with a cash bar. You pay for some of the drinks and let the guest pay for the rest.

You can have an open bar in the first few hours of your reception and have guests pay for alcohol later. The most important part is to inform the guests about this arrangement in advance. You don’t want anyone slapped with a bill they don’t expect.

Combining an open and cash bar also helps you limit consumption and avoid overindulgence. Some guests will prefer to stop drinking after the open bar closes.

Details you Should Know from the Caterer or Venue

A successful wedding day comes down to planning and details. The more information you have, the easier it is to develop a workable budget and plan. Consequently, there is information you’ll need to know before you settle on an open bar at your wedding.

1. The number of drinks the venue or caterer expects guests to consume in an hour
2. If they offer a consumption limit where the bar is closed after a certain amount
3. If the venue provides open bar flat rates and what are they
4. The amount of tax and additional expenses related to an open bar
5. The discounts they offer on bulk purchases
6. Offers they have for the alcohol-free guests

How to Minimize your Open Bar Budget

While it is understandable to go all out to celebrate your nuptials, it is important to stick within your budget, however huge you allocate. Here are tips on how to ensure you don’t surpass your budget.

Purchase your drinks. Ask your venue provider whether they allow drinks from the outside. If they do, you can buy alcohol and take advantage of bulk purchases. Most venues raise the price of drinks for profit, making them more expensive. Just remember not to break any of the venue’s policies.

Final Thoughts

The answer to how much an open bar wedding costs depends on numerous variants. You must consider them or find yourself undersupplied or past your budget allocation. These scenarios can quickly turn your wedding into a not-so-fun day.

At Curated events, we are dedicated to giving you a memorable wedding day. We take our experience and keenness to ensure the wedding planning goes smoothly, with little stress, and we also offer wedding equipment to make the venue lively. Contact us, and we’ll take the reins into giving you the best day of your life.

Weddings are pompous occasions filled with love and good vibes. Many brides-to-be get excited at the prospect of planning their big day until the reality of the mountain ahead hits them. The truth is that wedding planning can be hectic and overwhelming. 

However, the good news is that you don’t have to take the planning journey alone. “Curated Events is the hub for professional event planners and high-quality rental equipment – everything from the fine china on the tables to the decor and tent.” We are the partner you never knew you needed!

Before making wedding plans, every bride and groom must envision their desires for their big day. As Gloria Steinem said, “Without leaps of imagination or dreaming, we lose the excitement of possibilities. Dreaming, after all, is a form of planning.” And we couldn’t agree more!

This article will shed light on the cost of having a luxury outdoor wedding and what to consider when planning one. 

What Is The Cost Of Having A Luxury Outdoor Wedding?

The price points of having a luxury outdoor wedding will vary based on individual style and preferences. However, by traditional standards, a luxury wedding budget ranges between $100,000 and $500,000. 

Although the amount of money spent qualifies a wedding as luxurious, the quality of the experience is of more essence. For example, a wedding with a $200,000 budget for 50 guests is more luxe than one with an identical budget catering for 200 guests. 

However, what to splurge on and what to be modest about depends on the bride and groom. The fact is that what may denote luxury and class to one couple may not necessarily speak the same way to another. So remember to embrace your uniqueness as you plan your big day. 

Luxury Outdoor Wedding Costs To Consider

“By failing to prepare, you are preparing to fail.” – Benjamin Franklin. When planning your luxury outdoor wedding, you ought to consider the following expenses –

Wedding Venue

The reception venue is usually one of the more costly items on a wedding budget. Therefore, it should be one of the first considerations on your checklist. In addition, it is crucial to determine the number of guests you will be inviting as you hunt for the perfect destination. 

The cost of wedding venues varies based on location, size, and services included in the package. Some places only offer their premises for hire, while others charge extra for additional services such as catering and accommodation.

“On average, a luxe outdoor wedding venue will cost at least $10,000.” However, there is always room to negotiate with the management for complementary services such as valet parking to enhance your guests’ experience.  

Wedding Planner

Hiring a planner is a convenient option for couples who want to eliminate the stress from wedding planning or those who don’t have the time for it. Ironically, working with a planner could save you money since they have access to the best deals from vendors. 

Most wedding planners charge a standard fee for their services, especially if they take on the project from the onset. However, if you are contracting a planner to assist closer to the wedding date or to coordinate on that day, they may charge an hourly fee. 

When selecting the most suitable wedding planner for your big day, it is crucial to have a meeting with the potential individual to cast your vision. Judging from how the meeting goes, you can determine whether or not to work with them. 

Similar to other wedding expenses, the rates charged by wedding planners vary across the board. “A full-time wedding planner’s rate for a luxury outdoor wedding typically ranges between $4,500 and $15,000, but can go upwards of $100,000 depending on your budget.” 

Invitations

The cost of wedding invitations will differ from one couple to another based on numerous factors. For instance, digital printing will cost less than offset printing. The reason for the disparity is digital printing is done straight from a computer, while offset printing involves mixing inks and using a printing press for the designs. 

Although a couple’s preferences and the number of invitations play a critical role in the cost implication, a rule of thumb in pricing is that wedding invitations make up 4-6% of your overall budget.

It is crucial to note that your wedding invitations will be your guests’ first interaction with your big day. As a result, ensure that the design you select brings out the theme. 

Photography And Videography

Couples spend months, or sometimes years, planning for their wedding. And in a few short hours, the day comes and goes. Therefore, it is vital to record the memories of your special day by investing in photography and videography.

But how much should you be willing to spend on these services? Well, that is solely up to you! Charges will vary based on the expertise of the photographer/videographer, the location, and the demand. For example, a destination wedding will cost more than a local one.

Although some companies offer photography and videography services, others either focus on one or the other. It would, however, be more cost-effective to select a one-stop shop.

Most photographers offer different packages that range in price, including an engagement shoot, wedding day photography, framed images, and a photo album. The price range is between $5000 and $30,000. 

Videography tends to be slightly more affordable than photography since the shooting is on the wedding day only. The typical price for a luxury outdoor wedding ranges from $1000 to $10,000. Depending on the length of the video, editing requirements, and the number of cameras used, the price may rise to $14,000 or more. 

Flowers

“Flowers, don’t worry about how they’re going to bloom. They just open up and turn toward the light, making them beautiful.”– Jim Carey. Flowers are a depiction of elegance and class.

For outdoor weddings, flowers have multiple uses, including bouquets for the bridal team, corsages, centerpieces, and altar and cake decor. Ensure you determine your budget before settling on the flowers you want; this will help keep you on track because it’s easy to over-indulge in floral detail. 

“The average price range of flowers for an outdoor luxury wedding is between $12,000 and $20,000. However, this figure can go up to $80,000 depending on the type and quantity of flowers.”

Hair And Makeup

As the bride, you want to stand out on your special day, including splurging on your hair and makeup. No one in attendance should look better than you do that day, so feel free to go all out!

Sometimes, you will work with two different vendors for hair and makeup; other times, they are separate entities. If you require assistance identifying the best choice for you, our team of professionals at Curated Events is at your service. 

“Bridal makeup ranges between $250 and $650 but can go up to $1000 for more luxe options.” Typically, this package covers the cost of a trial before the actual wedding day. 

Wedding Cake

“If you really can’t stand weddings, if nothing else, in the end, you can always console yourself with the cake.” – Richard W. Hartel and AnnaKate Hartel.

Cutting the wedding cake is one of the traditions that has stood the test of time. Despite the evolving culture surrounding the wedding industry, most couples will serve cake on their big day. The size of the cake, flavor, and design affect the overall price. 

“All factors considered, the average cost of a luxury wedding cake lies between $700 and $3,000.”

Catering

Food is a critical part of your big day. Most guests probably won’t remember your wedding theme, but most will remember the food experience! Therefore, you need to put careful thought and consideration into catering.

Some wedding venues offer catering services, while others do not. In the latter case, you must outsource a caterer, which typically costs more. Other components that affect the cost of catering include the menu, the number of guests, and your choice of china and silverware.

“The average cost of wedding catering in the United States is over $8,000, with some couples spending up to $50,000 for their luxury outdoor weddings.”

Sound Equipment

When selecting your wedding location, you must consider the possibility of outsourcing sound equipment, which will increase your expenditure significantly. Additionally, hiring a live band or a deejay will cost extra. 

The price range of renting a Public Address (PA) system depends on the size of the venue and the number of guests. 

At Curated Events, we pride ourselves on being the premier event rental company serving the Eastern United States. We strive to make your wedding celebration memorable and enjoyable for all your guests.

Wedding Apparel And Rings

Your wedding day is the best time to wear the grandest outfits. And no one will judge you for it! The groom’s tuxedo and the bride’s gown, together with the wedding bands, make up a significant percentage of your budget. 

However, the total cost will depend on the design, material, and accessories, which include shoes and jewelry. The budget for wedding apparel and rings will usually be thousands of dollars, which may seem extravagant to some people, but in our books, it’s a worthy expense for anyone’s big day!

Tent(s) And Decorations

The tents and decorations typically carry the theme of your big day, where you choose to go big or go home. The size of your venue and the number of guests will highly influence your costs. For an outdoor wedding, you will likely need to have a tent, which varies in style and price. 

“Usually, wedding decorators charge a fee that will equate to 15-25% of the total wedding budget.” Hiring an event decorator will ease a couple’s planning process. In addition, having a professional touch enhances quality control. 

“Wedding decorations” refer to the centerpieces, drapery, garlands, linens, and lighting that set the tone for your event. Ultimately, the decor that you select will influence the atmosphere of your luxury outdoor wedding. For this reason, you need to work with the right people for the job.

Do you want to host a classy, high-end, and elevated outdoor wedding reception? Then Curated Events is the partner you never knew you needed! We have an incredible selection of tents of all sizes and styles and linens ranging from whimsical to glamorous. 

The Bottom Line

Dreaming of your ideal luxury outdoor wedding is a vital part of the planning process. However, before executing those hopes and dreams, it is critical to have a working plan in place. The first practical step is coming up with a budget. 

To be honest, wedding planning has the potential to drive a bride and groom crazy, especially the bride, who many times takes on a lead role in this creative process. But guess what? We can take that stress off your plate! 

At Curated Events, we have a team of experts who will make all your luxury outdoor wedding dreams a reality. Additionally, our selection of high-quality event rental equipment is unmatched! Do you envision a wedding that is luxurious, high-end, and elevated? That is our forte!

With careful consideration, we aim to bring out every couple’s uniqueness on their special day. No celebration is too small or too large for our imaginations. Contact us today, and we’ll make all your luxury outdoor wedding dreams come true!

Your wedding day is probably one of the biggest days of your life, but it can also be one of the most stressful. When planning events, most of us think all it needs is organization and a couple of great contacts. It can’t be that hard, right?

Ultimately, it all depends on what type of person you are. Do you work well under pressure, or will you crumble from the stress? Some people might find the levels of intricate and constant planning stressful, while others might find it a piece of cake.

The question is, is it worth getting a wedding planner for your wedding day? And if so, how much will it cost you? When it comes to your big day, we strongly recommend that you hire a professional wedding planner if you can.

Are you looking to host a spectacular event that will leave a lasting impression on all your guests with minimal effort? Then Curated Events is the partner you might have never known you needed. We are your best choice for events, luxury, and class.

In this guide, we will answer this and any other questions you might have regarding wedding planners. Let’s get right into it!

Before we get any deeper, we believe that it’s important that we understand who a wedding planner is and what it is that they do.

What is a Wedding Planner?

Wedding planners organize people’s weddings as a career. They usually have a clear direction of weddings from their vast experience, how everything should go, and the exact timing of every element of the big day. To meet clients’ expectations, a wedding planner combines accounting, creativity, management, human resource, problem-solving, and organizational skills.

Wedding planners usually dedicate a fair share of hours to the success of your big day. These include the design and theme, vendor hiring, budget building, and logistics planning for contract negotiations. The roles of a wedding planner will vary depending on their level of expertise and probably the agreement that you have with them. Here are some of the different types of wedding planners you can choose from:

Full-service Planners

These wedding planners are with you from square one until the tail end. They work with you on every detail, from the concept, logistics, seating, etc. With full-service wedding planners, you’ll probably need to bring them on board at least a year in advance.

They hire vendors, book locations, send invites, create seating plans and timelines, and oversee everything on the wedding day. They usually help you choose the wedding aesthetic and achieve your big day exactly how you pictured it.

Partial-service Planners

Often referred to as “month-of” planners, and usually come on board four to six weeks before the big day. They usually assist with last-minute tasks such as seating plans, confirming logistics, vetting vendors, and specific duties and details on the event day.

Specialty Planners

Also known as a la carte planners, they usually help in specialized areas for your big day. You might have planned everything else for the occasion but need help with design, décor, location, etc. And that’s where a specialty planner comes in. They have experience in numerous facets and assist you in these specific areas. The spectrum is quite wide for a la carte planners depending on the specific thing you need help with.

Day-of Planners

These planners usually step in on the big day and serve as the event manager. They often come in during the rehearsal and ensure the success of your day. In case of any issues that emerge, you can rest assured that they will have your back.

What Does a Wedding Planner Do?

Your wedding day can be both exhilarating and overwhelming in equal measure. There are hundreds, if not thousands of things to consider when planning your big day. This means that you will likely need some help from a professional. Let’s highlight some of the services that a wedding planner offers.

Oversee Wedding Finances

In the process of planning a large event like a wedding, you might end up allocating finances to places where you shouldn’t. However, some people have intimate knowledge regarding the costs and management of budgets – especially wedding budgets.

Wedding planners can help you create and stick to a budget. They usually have accounting skills and can help you get back on track when you start eyeing things that could make you break the bank. Having someone in your corner which hits you with a reality check whenever you want to overspend is invaluable.

Assist with Conceptualization and Design

The scope of services a full-service planner offers spans beyond planning and coordinating. Wedding planners can also help you develop the concepts and themes for your event. They can help you choose the color schemes, create seating plans, select décor and lighting, and create an ambiance and atmosphere that accentuates your big day.

In addition, if they do not have specialization in these areas, then they can put you in touch with someone who does.

Create Schedules and Timelines

One of the main reasons why couples get wedding planners is so that they can take on the tedious task of scheduling and attending meetings. A great wedding planner is always on top of their schedules and plans and facilitates meetings with vendors regarding location, etc. They ensure everything is in place within the stipulated times and not later. One certain thing is that sitting for meetings repetitively gets arduous. Therefore, having someone who takes them on your behalf is a blessing.

Double-Up as Fashion Advisors

Wedding planners can also help you choose outfits that fit your theme well. Unlike your friends and family, they will bring a professional lens and often brutal honesty to help you get an amazing result. Moreover, if this is outside their line, then most certainly they have someone in their contact lists who is.

Vet Vendors

One of the chief roles of a wedding planner is to vet vendors, whether it is the photographer, florist, caterer, band, or DJ, among others. They can recommend vendors who are the best fit for you and your partner for your big day.

Because of their experience and networks, they likely have contacts with the most experienced and competent vendors. A great wedding planner will also have a backup for all vendors in case of anything.

Plan the Guest Experience

Your wedding day needs to be memorable not only for you but for all who attend. It’s all about the experience. Your wedding planner can ensure your guests get an unforgettable experience, from the pre-wedding activities to transportation, accommodation, welcome bags, tokens, and all the tiny details. With professional wedding planners, you can relax and savor your big day while they handle everything on your behalf to ensure the success of your event.

Deal With Emergencies

Life is unpredictable, and sometimes catastrophe can strike on your big day. It could start raining unexpectedly, the band fails to show up, or your wedding dress or suit rips. You don’t need to deal with these stresses on your own when you have a wedding planner. They plan out intricate details and have backups for when things take an unexpected turn.

Pros and Cons of Hiring a Wedding Planner

Now that we know who wedding planners are and what they do let’s quickly look at some of the pros and cons of hiring a wedding planner.

Pros

Relieve Stress Inherent of Planning Events – It doesn’t matter whether you are planning a grand ceremony or a small intimate event, you’ll likely get overwhelmed by something along the way. If you ask us, you cannot put a price tag on your peace of mind.

Help Save Money – It seems odd that you pay someone, yet we claim that they help save money, but they actually do. Wedding planners often have budgeting skills and can negotiate on your behalf with vendors for the best prices. They can even help with locations and get exclusive pricing from vendors and companies they have previously worked with.

Experience and Judgement – Because wedding planners are accustomed to planning several events, they often have timeless experience and judgment from previously managed ceremonies. This can come in handy during your big day.

Act as a Roadmap – If you have never planned a big event before, like a party that involved several people, then a wedding planner can help tremendously. Even if you enjoy DIY, you might get a partial or specialty planner to help you with specific matters. You’ll certainly appreciate their advice and assistance.

Cons

Clashing Ideologies – Although it is usually uncommon, sometimes your ideas and those of your planner might not align. This might be a major impediment to your big day. You can remedy this by engaging with your planner before bringing them on board and ensuring that you share similar views. After all, it is YOUR big day, so you want someone who has your interest at heart running it on your behalf.

How Much do Wedding Planners Typically Charge?

This will ultimately depend on your location and the level of experience of your planner. Nonetheless, the standard fee charged by full-service planners is around 10- 20% of the overall cost of the event. The overall cost, in this case, refers to the total amount spent on the venue and the vendors. You can still negotiate with the planner, that is, if the rate they mention isn’t a fixed price.

Does a Wedding Planner Save You Money?

Most couples usually write off getting a wedding planner as a luxury for the wealthy. However, this is far from the truth. Even on a tight budget, getting a wedding planner on board might help you save more than you can imagine.

Wedding planners can help you and your partner create and stick to budgets. With their experience planning events, they have racked up connections and know some of the best deals in town. With a wedding planner, you can get great quality service for a bargain.

They also negotiate with vendors on your behalf. The best part is that a planner typically receives discounts from companies and vendors with whom they have a great relationship. These discounts can result in tremendous cost savings at the end of the day.

Therefore, if you are having a big day and contemplating whether it is worth bringing a planner on board, think of the value addition that comes with wedding planners.

Wrapping Up

When it comes to your big day, you want a lasting memory not only for you but for your guests. However, it can quickly get overwhelming when you take in all the considerations for the success of your wedding ceremony. Wedding planners can help relieve the burden and save you the STRESS and TIME you would have spent wracking your nerves.

Hiring a wedding planner gives you the peace of mind that a professional is ensuring the success of your big day. With a keen eye for detail and a team of passionate and experienced planners, Curated Events can help you turn your dream ceremony and reception into a reality.

We can help you with all the daunting tasks while working to achieve your vision for your big day ultimately. Contact us today, and we will be happy to partner with you!

Planning a wedding is an exciting but daunting task. From deciding on a venue to picking the right wedding dress, you’ll want to make sure you get every decision right. One of the most important considerations is deciding who to invite to your wedding. 

With so many family members, friends, and colleagues to consider, it can be difficult to know how many people you should invite. To ensure you don’t make any costly mistakes, this guide will help you understand the factors involved in deciding how many people to invite to your wedding.

Figure Out Your Budget

When planning a wedding, budgeting is one of the most important pieces of the puzzle. It can be difficult to determine how much money you should be allocated to different areas of your wedding, but understanding the average wedding budget breakdown can be a significant starting point for creating a guest list.

Doing this will also help you have a clearer picture of what you want to prioritize. Once you know what aspect you want to splurge on, you will be better positioned to know who you can and want to invite to your wedding.

Reception Venue, Catering, & Rentals & Floral (40%)

Your reception will likely be the most expensive part of your wedding. This budget should cover the cost of the venue rental, catering (including meals and beverages), rentals (such as linens, flatware, tables, and chairs), and any other miscellaneous charges from the venue.

Photography and Videography (12%)

This budget covers photography and videography services and products, such as prints and albums.

Reception Music/Entertainment (10%)

If you plan to have live music or a DJ for your reception, this is where it fits into your budget. This part should include additional costs of hiring entertainment, such as dance floor rentals or sound systems.

Transportation & Gifts (15%) 

Wedding favors, gifts for the wedding party, welcome bags, dessert, and transportation services are also important to consider.

Wedding Attire (9%)

Your wedding attire (including bridal gowns, suits or tuxedos, dresses for the bridesmaids and groomsmen, and other accessories) will typically take up 9% of your budget. You should also save money for alterations and special pieces like veils or headpieces.

Favors & Gifts  (2%)

These may include a personalized token, something symbolic, a traditional keepsake, or even something that reflects the couple’s interests. Whatever the form, these gifts serve as a way of saying ‘thank you’ and expressing appreciation to the wedding attendees and special members of the wedding.

Cake (2%)

The cake usually takes up around 2% of the total budget. This section includes not just the cost of the cake itself but any decorations and accessories like cake toppers and stand rentals. 

Emergency (10%)

It’s important to set aside a percentage of funds for emergencies that may arise during the wedding. As you strive for perfection, you may have miscalculated an area, and the emergency fund will come to play.

Why Make A Wedding Budget First

Gives You the Average Guests You Can Invite

An estimated budget can help determine how many guests you can invite. It’s also important to consider how much money you can reasonably spend per person when deciding the number of guests.

What Wedding Size Fits Your Budget

With a budget in mind, you can determine what kind of venue will accommodate the number of guests you plan to invite and determine what kind of food, drinks, and decorations you can get with your money.

As celebrity wedding planner Colin Cowie notes, “How many people do you need to have (both sides of the family and mutual friends) and how much can you afford to spend? Your budget usually dictates how many people you can have”.

Estimate the Number of Guests to Invite

There are several factors to consider when deciding how many people to invite to your wedding. Consider the number of people who need to be invited and the number you can realistically afford.

Consider Your Budget

First and foremost, it’s important to consider your budget. Depending on how much you have to spend, this will often dictate the number of people you can accommodate. The size of your venue and the amount of space available for seating also directly impact how many people you can fit. As you consider your budget, it should go hand-to-hand with the venue you have set.

Create a Preliminary Guest List

Once you’ve established your budget and the size of your venue, the next step is to make two preliminary guest lists – one for those that must be invited and another for those that could potentially be invited depending on budget and space.

Once you’ve identified who should be invited, it’s important to send out RSVP cards at least six to eight weeks before the event so you can get an accurate count of attendees. Be sure to include a pre-stamped envelope with your RSVP card so guests can easily reply. After your requested “reply by” date has passed, a few phone calls may be necessary to get an accurate final count.

Use Online Tools

Using online tools such as wedding planning websites and social media can also be a great way to estimate the number of guests you can expect. One of the most popular is WeddingWire, a free website builder with extensive planning tools, including budget trackers, checklist organizers, and seating chart makers. However, WeddingWire does not offer options to match its website to invites or stationery.

Your Ideal Wedding Size In Creating the Guest List

You must consider your ideal wedding size as you create your guest list. The size of your wedding can vary greatly depending on your family size and budget. 

If you have a smaller budget and want to invite many people to your wedding, finding ways to personalize your day with the extra fund will be challenging. However, if you have a larger budget but want to keep your guest list small, spending on vendors and personalizing your day will be more flexible.

Here are some definitions for various wedding sizes to consider.

Elopement

Elopements usually involve a little travel, an epic location, and an intimate crowd of 5 guests or fewer. Typically, the couple opts for an exchange of vows with little to no fanfare.

Minimony

A minimony is a commitment moment among the couple and up to 50 guests before planning a larger reception or celebration later.

Micro Wedding 

These intimate affairs typically involve less than 20 guests. They are more laid back and are different from an elopement in that they still involve the traditional elements of a wedding. 

Everything you would expect in a bigger wedding, such as decorations and catering, is included, but on a much smaller scale.

Small Wedding

Small weddings generally include between 100 and 120 guests. These weddings often involve many traditions you would expect in a more traditional ceremony, but on a smaller scale.

Medium Wedding

Medium weddings typically have between 150 and 200 guests in attendance. These are perfect for couples who want to keep it a bit more intimate but still honor their loved ones.

Large or Grand Wedding

If you want to host over 300 guests, a large or grand wedding is the way to go. This type of event may require more staff and additional decorations. 

It requires a lot of planning, so give yourself ample time to organize it and secure any necessary vendors well in advance.

No matter what size wedding you decide on, it’s important to remember that this day is about celebrating your love for each other and your commitment to a lifelong partnership. When you focus on the day’s purpose, making decisions about the size of your wedding will become much easier.

Finalize Your Guest List

Average Evaluation

It’s important to remember that the size of your venue should always determine the size of your guest list. The average wedding has 136 guests and, an average budget of $36,000, an average cost per guest of $265, though that cost varies vastly by location and seasonality. 

The average wedding guest list comprises family and close friends, so list everyone you’d like to have on your big day. It’s important to be mindful of your budget and ensure enough room in the venue for everyone. 

Guests Special Role

You should also think about any special roles you’d like your guests to play in your ceremony or reception, such as readings or performances, making the breakdown easier.

Familial Relations

Once you have your list, it’s time to start whittling it down. Try to prioritize who you want there the most, and make sure to keep in mind any family dynamics or politics that may come into play when deciding on the size of your guest list. 

It’s okay to be honest about who is important to you and keep your budget and space manageable.

It’s also worth noting that if you decide to go with a smaller guest list, it doesn’t mean you have to leave anyone out – it’s perfectly acceptable to have a more intimate wedding and then celebrate with a larger group at a post-wedding gathering.

FAQs

How many guests should I invite to my wedding?

That is entirely up to you! Having at least one guest for each person at the wedding party and family members is a good idea. Couples typically have between 75-250 guests at their weddings, depending on their budget, style, and personal preferences.

What percentage of wedding guests attend?

Attendance rates vary widely, but about 70-80% of wedding guests tend to attend on average.

How many wedding guests is normal?

The size of the wedding really depends on the budget and the size of the wedding party you’re going with. A general guideline for an average wedding would be about 75-250 guests.

Is 100 guests a small wedding?

Yes, typically, 100 guests are considered a smaller-sized wedding. However, what is considered small or large depends on the couple’s personal preference and budget.

How many people does a bride invite to a wedding?

The number of people the bride will invite will vary depending on her personal preferences, budget, and the size of her wedding party. 

Can I invite more guests than my venue can accommodate?

It is important not to exceed your venue’s capacity for safety reasons. If you want to invite more guests than your venue can accommodate, you should book a larger venue or make alternative arrangements. 

Can we limit the number of plus ones allowed?

Absolutely. Many couples set a limit on the number of plus ones they can invite. This rule can be an effective way to keep the guest list manageable. 

Curated Events will help you simplify the decision-making process by suggesting an event design that reflects your style – whether it’s garden, classic, modern or any other style-We’ve got you covered! Contact us today and get the ball rolling on your dream wedding.